1.0 INTRODUCTION / BACKGROUND
The Haskell Indian Health Center was originally constructed in 1977. RTU #6 serves the
Patient Waiting Area and has reached "end of life" status. The Server Room mini-split
HVAC unit is also at "end of life" status and needs replaced. The CPU for the WebCtrl
DDC HVAC controls is in need of replacement and a software upgrade is advised. With
this upgrade a one-year service agreement is offered and advised.
2.0 OBJECTIVE
The proposal of this project is to replace RTU #6 and the Server Room mini-split HVAC
system. There will be an automated damper and thermostat added to the Behavioral
Health Office #400. The Direct Digital Control (DDC) system currently installed is to be
upgraded and the new RTU #6 needs to be integrated. The DDC CPU will be replaced
with a new unit and a software upgrade. DDC deficiencies throughout the clinic will
also be addressed as stated in the Scope of Work. DDC monitoring of the Generator
ATS and RTU Compressor Staging Logic to insure generator will not shut down due to
overload. A one-year Service Agreement with the DDC controls contractor will be in
place and offer unlimited training to the Facilities staff.
3.0 SCOPE OF WORK
A. The contractor shall be responsible for all aspects of the project as stated here in the
Scope of Work. All replacement equipment and labor shall be the responsibility of the
contractor.
B. The Main Lobby area will be in operational use and work in this area will need to be
perform after hours and on weekends. Ceiling removal required for work above ceiling
is to be re-installed prior to the next business day because the Health Center building
is still in operations during normal business hours. Co-ordination and phasing of work
will need to be discussed with IHS COR and Haskell CEO. The Server Room mini-split
unit can be installed during normal working hours. The new DDC CPU and software
upgrade will need to be installed on a weekend or after hours in order to not disrupt
the normal HVAC operations during working hours. If there is a work-around for this,
scheduling with the Facility Manager and COR is advised.
C. Overview of work to be performed but not limited to. Contractor shall:
1. Remove existing RTU #6, provide and replace RTU with an IHS specified
replacement unit. Integrate into WebCtrl to match all existing units.
2. Remove the Server Room mini-split HVAC unit, provide and replace mini-split with
unit of same size and with equal efficiency or higher. Condensation drain will be
modified and moved by contractor per Haskell Facility recommendation.
3. Provide and install a Thermostat and Damper control system for Room #400,
Behavioral Health Office.
4. Provide and install a new CPU for the WebCtrl DDC control system. New unit will
be placed in the Server Room. Contractor will work with Haskell IT department in
deciding placement, security issues, and timing.
5. Provide and install DDC upgrade and integration per scope of work and attached
deficiency lists.
6. Add monitoring capability to Generator ATS and logic to DDC providing RTU
compressor staging to ensure Generator capability during power failures. Currently
the Generator is overloaded when all RTUs try to start at once.
7. Remove & re-install ceiling as required.
8. Supply a one-year service agreement on the WebCtrl DDC system with unlimited
training for Haskell Facility staff.
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
4.0 TASKS / REQUIREMENTS
Work items shall be bid on a unit-price basis with estimated quantities and unit of measure.
Contractor shall be responsible for all aspects of the project to include ductwork modification, all DDC
control sensors, wiring, control modules, and installation. Controls contractor shall be responsible for
initial setup and programming of clinic-wide DDC controls so that the system is functioning properly
and to the satisfaction of the HIHC Facility Manager and IHS HVAC engineering. Furnish labor and
materials to perform all work as required and as follows:
4.1 General and Administrative
A. Contractor shall provide a job superintendent to be on site full-time for supervising and
scheduling work that is being perform at the health center by the general contractor or their
subcontractors.
B. Contractor shall provide their own Personal Protective Equipment (PPE), Lockout Tag-out
equipment, infection control barriers, vehicles barriers, and any other safety related
supplies, materials, and equipment to perform this work.
C. Contractor shall provide a dumpster for the removal of debris, material, and waste for the
duration of the project and dispose of according to State, Federal, and EPA regulations.
Location of the dumpster shall be coordinated with the health center Facility Manager.
D. Contractor shall clean work areas daily. Keep work area, and public access areas free
from accumulations of waste materials. Contractor shall remove trash daily. Construction
waste shall be transported in tightly covered containers to minimize spreading of dirt and
debris associated with construction.
E. Contractor shall isolate HVAC system in area where work is being performed to prevent
contamination of duct system.
F. Contractor shall maintain a negative air pressure within the work site utilizing HEPA
equipped air filtration units.
G. Contractor shall seal holes, pipes, conduits, and punctures.
H. Upon completion of the work, Contractor shall remove barrier material carefully to minimize
the spreading of dirt and debris associated with construction.
I. Upon completion of work, Contractor shall vacuum work area with HEPA filtered vacuums,
and wet mop area with cleaner/disinfectant. Contractor shall conduct a final clean and
leave the work area in a clean, neat, and orderly condition.
J. Upon completion of work, Contractor shall restore HVAC system where work was
performed, and will work with Facility Manager to insure that the WebCtrl system is up and
running clinic-wide.
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
4.1 Temporary Partitions / Barriers
A. To protect from dust, cover with plastic all cabinets, desks, & chairs in the work area.
B. Use Negative air machine, duct, & HEPA filter in construction areas at all times.
C. Construct partitions to isolate construction areas.
4.2 HVAC
A. Remove & dispose of RTU and mini-split.
B. Salvage & save all grilles and diffusers for reuse.
C. NEW RTU will require 14" curb adapter in order to meet IHS height requirements.
D. Mini-split drain will be modified and moved by contractor per HIHC specifications.
E. Add 120v outdoor receptacle at RTU.
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
4.5. Roofing
A. Roofing must be installed by a certified and licensed roofing company that will provide an
extended roofing warranty for the area of installation.
B. Repair all roofing where cut outs and penetrations were made for the HVAC units and confirm
a watertight seal.
4.6. Plumbing
A. Tie into existing gas line to new RTU #6.
B. Provide & install NEW shut off valves, dirt legs, unions, & all required fittings / accessories for
RTU.
C. Provide & install new condensate lines for new RTU.
D. Provide & install p-traps and extend to nearest roof drain with piping roof supports (including
blocking with membrane on bottom of blocking or an equivalent rubber block).
4.7. Electrical
A. Installation of new RTU unit shall include all electrical conduits and wiring per NEC code and
NEC electrical trade workmanship. Re-use existing wiring for replacement RTU & re-work for
connection. Provide new disconnect for replacement RTU if deemed necessary. Contractor
shall install only ridged Electrical Metallic Tubing (EMT) electrical conduct for electrical
installations. Do not use flexible electrical Metal Clad (MC) cable or electrical Armored cable
(AC).
4.8. Direct Digital Controls (DDC)
A. The contractor will be responsible for the required DDC installation and integration to
a standardized BAS system per this scope of work. Reference Appendix A for
additional detailed DDC requirements.
B. Furnish and install new matching DDC controls components and modules required to
integrate new replacement RTU #6 into the existing Building Automation System
(Automated Logic WebCTRL and Automated Logic Main Control Modules).
C. Furnish and install the required DDC integration programing for the RTU #6 using the
existing Automated Logic WebCTRL BAS system to allow for full access, control,
monitoring, trending, setting occupied & unoccupied schedules, alarming and fault
error notifications, selection for Auto/Manual/On/Off modes and for troubleshooting.
All required flow sensors, actuators, thermostats, etc. required are the responsibility
of the contractor.
D. Furnish and install the required DDC controls components, DDC logic, and modules
to monitor the Generator ATS status and stage the RTU compressors as to ensure
the Generator is not overloaded during utility power failure. The Generator does not
have sufficient power to start all of the RTU compressors at once or to run all of the
RTU compressors at all. Contractor will need to work with HIHC Facility staff, IHS
COR, and IHS HVAC engineering to coordinate the staging and decide which RTUs
will be ran in "fan-only" mode while under generator power.
E. Work with Facility Manager and Facility Technicians to correct all deficiencies
through out the facility after the new CPU for DDC is installed and upgraded. See
deficiency list in Appendix A. Provide on site training for operation and control of
the new WebCtrl DDC system if deemed necessary due to significant changes.
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
5.0 DELIVERABLES
5.1. List of Deliverables by Task
Task End Result/Deliverable Schedule/Milestone
Pre-Construction Meeting
1 Schedule – Gant Chart or Bar Chart
Submitted before Notice to
Proceed (NTP)
2 List of On-Site and Key Personnel
Provide a list of Contractor’s
staff and Sub-Contractor listing.
Contractor shall update list when
changes occur.
3 Project Specific Safety Plan
Prior to mobilization. As
required.
4 Schedule of Values
Provide at pre-construction
meeting.
Progress Meetings and Correspondence
5 Daily Progress Reports Daily to COR and CO.
6 Progress Meeting As required.
Construction or Services
7 Update Progress Schedule As required.
8 Submittals As required.
9 RFIs As required.
Completion of Project
10 Punch List Substantial Completion
11 Final Punch List Final Completion
O&M and Training
12 Operations & Maintenance Manuals Substantial Completion
13 Training
Schedule after Approval of O&M
Manuals
As-Built Drawings & Project Records
14 Redline Drawings End of Project
Functional Testing of Systems
15 Electrical Meter Testing
Provide record of testing of
meters.
Warranties
16 Warranties Substantial Completion
Payments
17 Progress Payments As required.
18 Schedule of Values
Attachment to progress payment
request.
19 Release of Claims Attachment with Final Payment
5.2. Submittals
Submittals may be shop drawings, product data, cut-sheets of equipment, material samples,
sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for
review and action to allow a decision by COR. COR shall respond within 5-7 business days.
Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data
Sheets (SDS) for chemicals and materials shall not be used until approved.
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
5.3. RFI
If the Contractor desires additional explanation or interpretation of this statement of work, the
request must be submitted in writing as a Request for Information (RFI) to the COR and CO via
electronic format.
5.4. Warranty
Warranty shall continue for a period of 1-year from the date of final acceptance of the work.
5.5. Transmittals
The contractor shall provide 2 hard copies of each deliverable, and one electronic version.
6.0 PROGRESS / COMPLIANCE / INSPECTION
The Government requires the following from contractors in order to monitor progress and ensure
compliance:
6.1. Inspections
Government shall inspect regarding quality assurance and remedies regarding non-conforming
work.
6.2. Contractor – Signing In/Out
Contractor shall coordinate with the Facility Manager on the signing in/out and scheduling of
Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking,
access to building, and locked areas.
6.3. Life Safety and Infection Control
Before any construction or services are to be perform within the facility, the Contractor is 100%
responsible for implementing and maintaining all Safety and Infection Control Measures during
performance of their contract.
Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection
Control Officer. Any life safety or infection control deficiencies will have to be immediately
corrected by Contractor.
Contractor is responsible for implementing all safety and infection control measures to ensure
these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the
course of this project.
7.0 REFERENCES
7.1. Existing As-Builts
Coordinate with COR.
7.2. Quality of Workmanship
Contractor shall perform high quality trade and craft workmanship. All work must conform to, and
comply with, the latest edition and version of ALL applicable codes including, but not limited to,
OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014
edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
8.0 SECURITY REQUIREMENTS
Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the IHS
facility.
Contractor shall comply with security requirements including personal identification. Contractor shall be
responsible for providing each of their employee with an ID badge. ID badge shall be worn at all times
when performing work during the course of this project.
9.0 NOTES
Not applicable
10.0 POINT OF CONTACT
IHS Oklahoma Area, COR
Larry Hutcheson, General Engineer
Indian Health Service, Oklahoma City Area
Division of Facilities Management
Office of Environmental Health & Engineering
701 Market Drive
Oklahoma City, OK 73114
Cell: (405) 626-0369
E-mail: larry.hutcheson@ihs.gov
IHS – Haskell Health Clinic, FM
Jason Schuler, Haskell Health Clinic Facility Manager
Haskell Health Clinic
2415 Massachusetts Street
Lawrence, KS. 66046
Phone: (785) 843-3750 Cell: (785) 432-2097
Email: Jason.Schuler@ihs.gov
11.0 LOCATION
The project is location:
Haskell Health Clinic
2415 Massachusetts Street
Lawrence, KS. 66046
A. Contractor Work Hours:
Coordination and scheduling of work is shall be coordinated with the COR. Work performed shall
be planned to minimize the impact to services to the IHS facility by working after-hours and
weekends when noted in the scope of work.
Normal business hours are Monday through Friday from 7:45 a.m. to 4:30 p.m. After normal
business hours are 4:30 p.m. to 10:00 p.m., and weekends are required to be pre-schedule for
approval.
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
B. Tobacco Free Campus:
IHS facilities are a tobacco free campus. No smoking or vaping is permitted on the campus
grounds.
12.0 PERIOD OF PERFORMANCE
The period of performance for this scope of work is 90 calendar days after notice to proceed (NTP).
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
Appendix A
I. General HVAC Requirements to be Performed:
The contractor shall be responsible for furnishing, installation and modification of the HVAC system per
the scope of work.
A. HVAC General Requirements
HVAC work will require the furnishing and installation of below Commercial Grade items:
1. Minimum HVAC system energy efficiency of 12.8 SEER & 17.0 SEER
2. High-Efficiency Package Rooftop Unit with Non-Proprietary Controller
3. Economizer System with Global Enthalpy Control for Free Cooling
4. R-410A Refrigerant with color coded service valves
5. All Ductwork Installation per Mechanical and SMACNA Code Requirements
6. DDC Controls to be Open and Non-Proprietary for Local Facility Access
B. Package Rooftop Unit (RTU) General Requirements
The Package Rooftop Unit (RTU) shall have the following requirements. The contractor is to
provide product submittal for IHS COR review and approval.
1. Package Rooftop Unit (RTU)
a. The new RTU’s shall meet standardization for a Lennox Energence Package Rooftop Units
to allow the IHS Area Engineering and IHS Facility staff to be able to service locally and
hook up non-proprietary intelligent unit controls software for setting operating setpoints,
service testing, and troubleshooting.
b. Package RTU shall match existing or have greater SEER rating for minimal energy cooling
efficiency rating with electric cooling and gas heating.
c. Package RTU shall have a compressor to allow for at least a tandem scroll compressor
with 2-stage for 50% load shedding capabilities for energy savings.
d. Package RTU shall have a direct drive fan blower with a high-efficiency variable speed
ECM motor to allow for multi-stage supply air delivery.
e. Package Rooftop Units electrical power requirement: 208V/3-Phase/60Hz.
f. Furnish and install the Package Rooftop Unit with the following add-on components.
Factory Installed Options to be included in the RTU to be furnished
1. Direct Drive Blower Motor: DirectPlus with MSAV (multi-stage air volume
2. BACnet Card
3. Humiditrol for Humidity Level Control
4. Hail Guard
5. Non-Powered Convenience Outlet and Unfused Service Disconnect
6. Economizer System with Single Enthalpy and Barometric Relief
7. Air Proving
8. Dirty Filter Switch
9. Freeze Stat Sensor
10. Return Air Sensor
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
11. Discharge Air Sensor
12. Outdoor Air Sensor
13. Stainless Steel Heat Exchanger
14. Power Exhaust
15. Fresh Air Damper Motorized
16. Smoke Detector – Supply
17. Smoke Detector – Return
18. CO2 Return Duct Sensor
19. Service Valves
20. Drain Pan Overflow Switch
21. MERV 13 High-Efficiency Air Filters
C. HVAC Ductwork General Requirements
The HVAC ductwork is to have the following minimal requirements. The contractor is to provide
submittal for IHS COR review and approval.
a. HVAC work shall entail the furnishing and installation of Commercial Grade items.
b. Use of commercial ridged metal ducts with commercial industry hangers, and saddle
supports.
c. Use of minimum 1-1/2” wrap around duct insulation properly sealed.
d. Use of commercial flexible ducting to be less than 5 feet.
e. All installation to comply with SMACNA's "HVAC Duct Construction Standard" for metal
thickness, reinforcing types and intervals, tie-rod applications, and joint types and intervals.
D. HVAC Electrical and Smoke Detector General Requirements
The HVAC ductwork is to have the following minimal requirements. The contractor is to provide
submittal for IHS COR review and approval.
a. All power sources are to be properly NEC labeled on each RTU installed, including
separate 120 VAC circuits for use during Lock-out/Tag-out and inspection of low voltage
origination.
b. HVAC roof top unit’s smoke detectors are to be tied-in to the fire alarm system.
E. Direct Digital Control (DDC) General Requirements
The facility has the following existing Building Automation System (BAS), which is a nonproprietary
web-based front end. This existing BAS CPU will be replaced per this scope of
work.
• Automated Logic WebCTRL Latest
Version
• Automated Logic WebCTRL Database
The BAS server computer is setup with IHS Security Policies and will require prior IHS COR
approval before Control contractor is granted access to the BAS server computer. The Control
Contractor will not be allowed Remote Access to the BAS server computer. The IHS COR or
designated IHS personnel per the IHS COR has to be present to allow access to the BAS server
computer and be present during onsite programming work being performed by the Control
contractor per the scope of work. One (1) week in advance, submitted to the IHS COR for review
and approval, a schedule of work and programming to be performed by the Controls contractor.
a. The HVAC DDC sub-contractor shall have knowledge and experience with integrating to
the existing Automated Logic BAS system and Automated Logic DDC control modules and
components.
SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005
b. DDC and BAS programing uploads and modification are to be performed onsite ONLY with
one (1) week prior coordination with IHS COR and Facility Manager due to IHS Security
Policies.
c. Contractor shall provide user-end training on the BAS integration performed per the scope
of work, which shall be recorded on a DVD disc and submitted to the IHS COR for review
and approval.
d. Contractor shall install hardware and edit software to correct the deficiencies listed below
on the final page of Appendix A.
F. HVAC System DDC Integration and BAS Programming General Requirements
The contractor for the DDC integration and BAS programming of the HVAC System is to use the
existing Building Automation System (Automated Logic WebCTRL) and the Automated Logic Main
Control Modules at the facility per the scope of work. The DDC integration phasing and BAS
programming work to be performed is to be submittal to the IHS COR for review and final approval.
New to be DDC integrated with BAS programming
1. One new Rooftop Unit (RTU #6) with additional thermostat, damper, and
controller for Room #400, Behavioral Health Office.
2. Deficiency list supplied by HIHC Facility Manager and IHS HVAC Engineering.
1. Package RTU DDC Integration
The Package Rooftop Unit (RTU) is to be DDC integrated with the existing Automated Logic
DDC main modular control system per the scope of work.
a. The DDC module controls are to be placed in a NEMA control box with the control wires
properly routed, zip tied together in a bunch and labeled.
b. Furnish and install engraved plastic control box tags with the control box name, equipment
DDC integrated and the control module being tied to.
1. Package RTU BAS Integration Programming
The Package Rooftop Unit (RTU) is to be BAS programmed using the existing Automated Logic
BAS system to allow full access control of the Package RTU to be able to control and monitor
individual components, trend, schedule, alarm, and troubleshoot with the BAS system.
In the DDC integration and programming, allow for the below components to be DDC access
and controlled within the BAS to allow adjustment of setpoints, monitoring, trending, alarming,
and to set occupied & unoccupied schedules and to select Auto/Manual/On/Off modes.
a. The DDC integration of the Package Rooftop Unit shall allow for the IHS Area Engineering
and IHS Facility staff to perform local maintenance service, testing, and troubleshooting.
b. Allow to adjust set-points, scheduling and select Auto/Manual/On/Off modes.
1. Heating & Cooling stages based on temperature setpoints
2. HumidiDry for Humidity Level Control
3. Change Air Volume Flow on MSAV (multi-stage air volume) on Direct Drive Fan
4. Free Cooling Economizer based on outside temperature and humidity level
5. Change Outdoor Air Damper based on outside temperature and humidity level
c. Allow to monitor and alarm
1. Blower Proving Switch
2. Dirty Filter Switch
3. Smoke Detectors for Supply and Return
