The NAICS Code for this requirement is 238210, Electrical Contractors and Other Wiring Installation Contactors with a small business size standard of $ 19 Million.
This acquisition is solicited at 100% set-aside under Small Business IAW 19.5 – Set aside for Small Business.
1. The United States Property and Fiscal Office (USPFO) Contacting Office intends to award one Firm Fixed Price purchase order from this Request for Quote (RFQ). This is an all-or-none requirement, and partial quotes will be deemed unresponsive and will not be evaluated. The Government will award a single purchase order to the responsible offeror whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed in section 52.212-1 and 52.212-2 of the solicitation.
2. Wage Determination: Service Contract Labor Standards (SCLS) are applicable to this acquisition. Offeror shall use the attached Wage Determination WDs: 2015-4001 (Rev. 26) dated 4-19-2024 for the State of Maine, Penobscot County; and WD 2015-4009 (Rev 26) data 4-19-2024 for Kennebec County.
3. Period of Performance: The Period of Performance is six months from date of award. The anticipated award is on or about 16 September 2024.
4. SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public/SAM/
5. Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter’s are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.
6. Basis for Award: The Government intends to award a single purchase order to responsible offeror whose quote represents the best value to the Government, with appropriate consideration given to the three (3) evaluation factors. Technical, Past Performance and Price. The technical includes four (4) sub-factors. (Cost avoidance, Design simplicity, Simplicity of user controls and Ease of support). Commercial and Simplified Acquisition Procedures will be utilized to the max extent in a streamlined evaluation IAW FAR 12.602 and FAR 13.106-2. Award may be made without discussions with offerors. Offerors are cautioned that the award may not necessarily be made to the lowest priced quote. Offerors are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be solely on the information included in the quotation. Therefore, the offerors initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with offerors regarding quote elements.
7. Site-Visit: Federal Acquisition Regulation (FAR) Provision 52.237-1: Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the price of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
A site visit has been arranged in advance of receiving quotes.
Monday, 12 August 2024 at 10:00am EST - Main Entrance - Maine Army National Guard, Camp Keyes, Building #7, 194 Winthrop Street, Augusta, Maine 04330 for the Executive Conference Room.
Wednesday, 14 August 2024 at 11:00amEST - Main Entrance - 240th Regional Training Institute (RTI), 289 Hildreth Street, Building 700, Bangor, Maine. 04401
Site visits are recommended but not mandatory. The Government is NOT responsible for transportation to and from the site visit and these costs are NOT reimbursable.
7.1 If you wish to attend either site visit, please contact Mr. Thomas Ryan at thomas.j.ryan36.civ@army.mil by 12:00 noon on Friday, 9 August 2024 to reserve your place. Please reference ‘RTI and Camp Keyes Executive Conference Room. Site Visit’ in the subject line and included the following information: 1. Full Name and Company Affiliation 2. Contact Information – email, mobile, etc. 3. To gain access to the base a Passport # or Official ID will need to be shown at the time of the site-visit. Please note, we will be limiting access to two people per company.
8. Evaluation will be solely on the information included in the quotation. Therefore, the offerors initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with offerors regarding quote elements.
9. The Government reserves the right to award multiple awards in response to quotes received. The quoters shall price each line separately. Also, the Government reserves the right to not award any contract in response to this solicitation as well.
10. Quote Preparation Instructions: Quotes shall be based on the requirements of the solicitation and must contain the following. All information shall be confined to the appropriate file. The quoter shall confine submissions to essential matters, sufficient to define the quote in a concise manner, to permit a complete and accurate evaluation of each quote. Each file of the quote shall consist of a Table of Contents. Proprietary information shall be clearly marked.
11. Part I – Technical: Contractor must submit an explanation of its proposed technical approach in conjunction such a manner as to enable the Government reviewers to make a thorough evaluation and arrive at a sound determination of whether the proposal meets all technical requirements of the solicitation. To this end, the technical proposal should be sufficiently specific, detailed, and complete as to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements set forth in this solicitation.
Sub-Factor 1: Cost avoidance. The proposed solution reutilizes existing operational or repairable equipment that is not obsolete where reutilization of this equipment would result in cost savings. Vendors must provide justification for replacement of operational systems.
Sub-Factor 2: Design simplicity. The proposed solution achieves design simplicity by reducing the total number of physical components where practical. Simpler approaches.
Sub-Factor 3: Simplicity of user controls. Priority shall be given to controls which are physical and do not require use of hardware which becomes rapidly obsolete such as tablets with proprietary operating systems.
Sub- Factor 4: Ease of support. Priority shall be given to systems which are plug and play and can be easily supported by Level 1 technicians.
12.Part 2 Past Performance: Include a minimum of two and maximum of three projects summaries in which each demonstrate recent (within the past three years) work experience of this type and/or size to include working with types of operating A/V systems. Referrals may be contacted provide the following format.
Customer Name
Contract Number, contract value
Description of work.
Point of contract with email address.
12.1. Past performance will be evaluated on a Satisfactory, Neutral and Limited Confidence basis using information from the Supplier Performance Risk System (SPRS) and/or any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS) or other databases.
13.Part 3: The Government will evaluate the price by adding the total of all line items prices. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Price will be used to evaluate a quoter’s price and the extent to which it is fair and reasonable. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether the price is reasonable, complete an dare not unbalanced.
14. Submission of Quotes: Each part shall be submitted via email. Changes as a result of quote revisions shall be identified via track changes, including a vertical line on the left margin of the page and date of change. Digital files shall be in Microsoft Word, Excel (viewable in 2013 version) and/or .pdf only.
15. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.
16.. The following volumes of material shall be submitted:
PART - TITLE - COPIES OF PAGES LIMITATIONS
Cover Letter
Part I – Technical 1 Max 5
Part II – Past Performance 1 Max 5*
Part III – Price-Information
(SF 1449) Solicitation, Offer and Award Documents
*NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.
17. Cover letter: Provide an induction page to include Cage Code, DUNS Number, and Tax Identification Number (TIN). Also include your Small Business Administration (SBA) certification for your socioeconomic status, e.g. small business, women-owned, HUBZone, etc.
17.1 The cover letter submitting shall be signed by an officer of the quoter’s company authorized to commit the company; shall indicate that the quote is valid for 60 calendar days from the date of the solicitation closing; shall identify by name, title, phone number and email any person authorized to negotiate on the quoter’s behalf and should express the extent to the quoter’s commitment to achieve the objectives of the solicitation and comply with the terms and conditions of the contract. Any significant deviations to the contract should be indicated, including one’s reasons. Solicitation shall result in a firm-fixed-price contract.
18. Submittal of Solicitation Questions:
18.1 Questions concerning this RFP or requests for clarification shall be made in writing via email to the Contract Specialist, Thomas J. Ryan II, at . thomas.j.ryan36.civ@army.mil. The due date for questions will be 3:00 PM EDT on Friday, 16 August 2024. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:
Subject: Audio Visual Equipment Upgrade - RFQ No. W912JD-24-Q-0021
19 The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider the responses, consolidate them, and submit responses onto https://sam.gov. All information relating to this RFQ, including changes/amendments and information prior to the date set for receipt of quotes will be posted on the https://sam.gov/content/opportunities
19.1 The Government intends to evaluate quotes and award a contract without further communicating with the Offerors.
20. Electronic Invoicing through Procurement Integrated Enterprise Environment (PIEE).
To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.
Note: Within attachments is several photographs of each location. The abbreviation or acronym meaning is as follows:
The photographs list as CK – is for Camp Keyes - Executive Conference Room. – Location Augusta, Maine.
The photographs list as RTI is for 240th Regional Training Institute (RTI) – Location, Bangor, Maine.
