Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05. This solicitation is set-aside for SMALL BUSINESS The associated North American Industrial Classification System (NAICS) code for this procurement is 333120, with a small business size standard of 1,250 Employees. The FSC/PSC is 2420. The Contracting Activity is seeking to purchase (1) JOHN DEERE 444 P-Tier Wheel Loader which will include an Extended Warranty 7 Year / 5000 Hour John Deere Protect Service Plan. Contractor shall remove and credit towards the purchase of new equipment an existing 2006 Caterpillar - CAT 924G Wheel Loader on station. Photos are attached. All interested companies shall provide quotations for the following: Supplies Line Item Description Quantity Unit of Measure 6011DW 444 P-Tier Wheel Loader 1 EA BYT10663 60 in. (1.52 m) Hi-Vis Coupler Fork Frame Carriage w/ (2) 60 in. (1.52 m) Tines 1 EA C-227911 CRAIG 12' Snow Pusher Box W/ Rubber Edge & Hi-Visibility Kit 1 EA STATEMENT OF WORK PROJECT DATA: TITLE: John Deere 444P and Accessories BUILDING/FACILITY: Building 7, Manchester VA Medical Center, Manchester, NH REQUESTOR: Facilities Management Service Roads and Grounds OBJECTIVE: Contractor shall furnish and deliver new: ITEM 1: 2024 John Deere Front Wheel Loader Model #: 444P See Product Specifications for all required options and packages. WARRENTIES: As part of the new delivery equipment shall be warrantied through John Deere or authorized dealer for a period of 7 years / 5000 Hours for any and all defects arising out of normal usage. SERVICE PACKAGE: As part of the new equipment delivery the equipment shall be provided with a fixed term service through John Deere or authorized dealer for a period of 7 years / 5000 Hours for all preventative maintenance as required by the equipment owner/operations manual. Due to the service and warranties requirements the item must be procured through John Deere or authorized dealer with the Department of Veterans Affairs as the named owner on the service and warranties package. This requirement also restricts the acquisition to a 100 mile radius around the Manchester VA to the nearest John Deere vendor in order to meet a 2-hour service response time in the event of emergencies. All items listed are to be delivered at the same time and effective upon delivery of those items. Product must be made in America. Additional Requirements: Contractor shall remove and credit towards the purchase of new equipment an existing 2006 Caterpillar - CAT 924G Wheel Loader on station. Photos are attached. EXISTING EQUIPMENT FOR CREDIT TOWARDS NEW Make/Model Caterpillar CAT 924G Wheel Loader Hours: 3106.5 Mileage: 5208 Condition: Good Known Issues: Rot/Rust (as shown in photos) Hydraulic leak on bucket actuator lift lines SN# CAT0924GCDDA02926 Estimates from vendors have placed the equipment credit allowance at approximately $40,000. PRODUCT INFORMATION: Item Code Item 1 6011DW 444 P-Tier Wheel Loader Option Code Required Options 400 Standard Loader 451 Standard Z-BAR 613 Level 3 Trim 655 Level 2 Performance 953 Advanced Vision System 1102 Advanced Object Detection 1301 Left Side Steps 2205 SmartWeigh Ready + Trial 4065 John Deere 4.5L - FT4/SV 5107 Michelin XHA2 - 17.5R25 L3 1-Star Radial Tires w/ 3 PC Rims 5554 Full Coverage Front & Rear Fenders w/ Mudflaps 6522 Rear Counterweight & Rear Hitch w/ Pin 7026 Joystick Controls 7054 Three Function Hydraulics 7404 Hydraulic Coupler - Hi-Vis/ISO Pattern 7458 Bolt-On Cutting Edge 7500 Less Fork Frame 7700 Less Tines 7813 2.50 YD (1.90 CM) Enhanced Performance 8295 Heated And Powered Exterior Mirrors 8500 Cold Weather Package 8502 Maintenance and Service Package 8505 Guards - Transmission & Bottom 8508 Auxiliary Equipment Package 183E JDLink Attachments Code Required Attachments BYT10663 60 in. (1.52 m) Hi-Vis Coupler Fork Frame Carriage w/ (2) 60 in. (1.52 m) Tines C-227911 CRAIG 12' Snow Pusher Box W/ Rubber Edge & Hi-Visibility Kit  Required Service Options  Extended Warranty  7 Year / 5000 Hour John Deere Protect Service Plan Delivery shall be provided no later than 30 days after receipt of order (ARO). Place of Performance/Place of Delivery Address: 718 Smyth Road Postal Code: 03104 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (May 2024) The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, 52.204-27, 52.209-6, 52.219-14, 52.219-28, 52.219-32, 52.219-33, 52-222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33 All quoters shall submit the following: Quote. All quotes shall be sent to the Contract Specialist, Divianna Mathurin, Divianna.mathurin@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price Speed of delivery Past performance The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Nov 2021) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition Is set aside for small business and has a value above the simplified acquisition threshold; or Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show            (1) The solicitation number;            (2) The time specified in the solicitation for receipt of quotations;           (3) The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;            (5) Terms of any express warranty;            (6) Price and any discount terms;            (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);            (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. (e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately. (f) Late submissions, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due. (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation. (h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.       (1) Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:                 (i) ASSIST ( https://assist.dla.mil/online/start/).                 (ii) Quick Search ( http://quicksearch.dla.mil/).           (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI. (k) [Reserved] (l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO. (End of Provision) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than August 02, 2024, 10AM EST at Divianna.mathurin@va.gov . Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist Divianna Mathurin Divianna.Mathurin@va.gov 914-325-3258
