Amendment 3: Questions and Extend Offer Due Date
Question 1: I wanted to confirm if there have been any amendments to the solicitation requiring a floor for the entire walk-in?
Answer 1: We created Amendment 3.
Question 2: The Original SOL only stated that there was only a floor for the Freezer and not for the refrigerator…When on site one of the school contacts indicated that the floor under the walk-in was not a finished floor and not level. We recommend having a fully supportive floor for the entire walk-in for this location due to the floor not being finished.
Answer 2: Yes, flooring is needed throughtout walk-in, same as the current walk-in. The building's cement floor is not finished, nor level for common - daily use.
Question 3: They were going to investigate the compressor location as well to see if we can re-locate to the roof or if they will want it in the existing exterior location.
Answer 3: HVAC unit will be installed on the exterior side of the current HVAC location.
Extend offer due date to Friday August 30, 2024 and time remains the same.
All other provisions shall remain the same.
Amendment 2:
The purpose of this amendment is to add Past Performance to the Evaluation Factor, see attachment Amendment 2 RFQ-24-PHX-052.
Extend offer due date to August 29, 2024 and the time remains the same.
All other provisions shall remain the same.
Amendment 1:
Change Evaluation Factor, Factor 1 - Techncial To:
Factor 1 – Technical: Offeror shall provide detail information on cooler/freezer manufacturer name and model number, dimensions, temperature, insulation, warranty, finishes, floor type, doors, accessories, licensed to install manufacturer’s equipment, estimated time of completed project and removal of existing walk-in cooler/freezer in accordance with Statement of Work. Not providing this information could deem your offer Non-Responsive to the RFQ.
Add attachment, Statement of Work
All other provisions shall remain unchanged.
Walk-In Indoor Cooler Freezer New, Delivery, Installation, Configuration, Removal of Existing Walk-In Cooler Freezer
Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM)
Place of Performance: Desert Visions Youth Wellness Center, Sacaton, AZ, 85147
(i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 and FAR 13.303 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.
In accordance with FAR 13.106-2(b)(3) Simplified Acquisition Procedures, the Government will award a Firm-Fixed Price contract from this solicitation to the responsible offer on a Lowest Price Technically Acceptable (LPTA) basis whose quote conforms to the solicitation and represent the government by meeting or exceeding the minimum requirement. Quoters are advised that quotation may exceed the requirements but the government is not requesting or accepting alternate quotes, each response must respond to the solicitation requirement, stated in the RFQ.
(ii) Solicitation number is #RFQ-24-PHX-052 and is issued as a Request for Quotation (RFQ).
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, Effective May 22, 2024.
(iv) This requirement is restricted to Indian Economic Enterprises/Native Owned Small Business under NAICS Code 333415.
(v) The offer shall provide a quotation which will include all the information from evaluation factor Technical.
(vi) The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) intends to procuring for a contract for Walk-In Indoor Cooler Freezer New, Delivery, Installation, Configuration, Removal of Existing Walk-In Cooler Freezer.
This procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items. Vendor shall be an Original Equipment Manufacturer (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The quote MUST include a copy of the authorized distributor letter from the manufacturer to verify that the vendor is an authorized distributor of the products being quoted.
(vii) Delivery and acceptance terms for this contract award is FOB Destination. Delivery Address: Desert Visions Youth Wellness Center, 198 South Skill Center Road, Sacaton, AZ 85147
Delivery of supplies are 10 days or sooner After Receipt of Order.
(viii) Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018).
1. Adherence to Instructions:
Offers, including all required documents, must be submitted to the Contact Specialist, Donovan Conley, to Donovan Conley@ihs.gov. Please reference section “ADDENDUM to FAR 52.212-2 - Evaluations - Commercial Items” for additional information about Evaluation factors for this solicitation. Documents must be properly executed and submitted not later than the close of business of the offer due date which is August 15, 2024 at 4:00 PM MST. No questions will be taken after August 15, 2024 at 12:00 PM MST. Only electronic offers will be accepted and emailed to Donovan.Conley@ihs.gov. Any submission of offers after the closing date of the August 15, 2024 at 4:01 PM MST will not be accepted for consideration.
2. Exceptions to Terms and Conditions: Offerors must clearly identify any exception to solicitation terms and conditions and provide accompanying rationale.
3. Registration in System For Award Management (SAM): In order to be eligible for contract award offerors must be registered in SAM at https://www.sam.gov.
4. Quotation Preparations Instructions for Evaluation Factors: Offeror shall provide information as instructed in section (ix) Addendum to FAR 15.212-2, Evaluation – Commercial Items.
(ix) Addendum to FAR 52.212-2, Evaluation – Commercial Item (Oct 2014).
a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation as follows:
Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (Lowest Price Technically Acceptable, FAR 15.101-2). All evaluation factors, except price, are evaluated on a Acceptable/Unacceptable basis. The following factors shall be used to evaluate offers:
Factor 1 – Technical (Acceptable/Unacceptable)
Factor 3 – Price
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
METHOD OF AWARD: This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. This is a competitive LPTA best value source selection in which technically acceptable is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.
In order for an Offeror to be considered for award, the proposal must receive a “Acceptable” rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” rating in any non-price factor will not be further evaluated.
The Government intends to award one contract for this RFQ notice.
For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:
Factor 1 – Technical (Acceptable/Unacceptable)
Factor 2 – Price
Evaluation Factors instructions:
Factor 1 – Technical: Offeror shall provide detail information on cooler/freezer manufacturer name and model number, dimensions, temperature, insulation, warranty, finishes, floor type, doors, accessories, licensed to install manufacturer’s equipment, estimated time of completed project and removal of existing walk-in cooler/freezer. Not providing this information could deem your offer Non-Responsive to the RFQ.
Factor 3 – Price:
The Contractor shall provide unit prices for the all items on Price Schedule and not providing prices for all items shall make your offer non-responsive to the solicitation.
The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3.
Offer must be good for 120 calendar days after submission.
FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award.
(x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024), with its offer.
Provisions:
FAR 52.216-1 Type of Contract (Apr 1984), The Government contemplates award of a Firm-Fixed Price award resulting from this solicitation.
(xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2023) applies to this acquisition.
Addendum to FAR 52.212-4 (g) Invoices.
1. Invoices: Invoices shall be submitted in ARREARS:
a. Quarterly [ ]
b. Semi-Annually [ ]
c. Other [X] After completion of project.
2. Instructions: Invoice Processing Platform (IPP)
Invoicing will be completed electronically at www.ipp.gov or any successor site. Note: The IPP Helpdesk is itservicedesk@fiscal.treasury.gov.
HHSAR Clause 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)
(a) Definitions. As used in this clause -- Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘Content of Invoices’ and the applicable Payment clause included in this contract.
(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests
electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.
(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.
(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.
(END OF CLAUSE)
Technical Point of Contact (TPOC): Eric Blaydes, Eric.Blaydes@ihs.gov
Contract Specialist: Donovan Conley, Donovan.Conley@ihs.gov
(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (May 2024), see attachment Clauses and Administrative Data.
(xiii) Additional attachment for this commercial solicitation and Site Visit.
Attachments:
1. RFQ-24-PHX-052 Combined Synopsis-Solicitation
2. Attachment A – Clause and Administrative Data
3. Attachment B – Arizona 2024 Tax Exemption Letter
FAR 52.237-1 Site Visit (Apr 1984)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
a. The Contractor shall perform a preliminary inspection and assessment of facility. An organized site visit is scheduled at —
Desert Visions Youth Wellness Center, 198 South Skill Center Road, Sacaton, AZ 85147
on Tuesday August 6, 2024 10:00 AM MST (Arizona Time).
b. Participants shall coordinate their site visits with the Contract Specialist, Donovan Conley at 602-364-5174, Donovan.Conley@ihs.gov. Due to the disruption of facilities and scheduling of staff, only one site visit shall be allowed per the date stated above.
(xiv) n/a
(xv) RFQs are due by 4:00 PM MST on August 15, 2024. Email the RFQ offers to Donovan.Conley@ihs.gov. Questions are due before August 15, 2024 at 12:00 PM MST. Offeror must confirm IHS receipt of their offer(s).
You are reminded that representatives from your company SHALL NOT contact any Indian Health Service employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to Donovan Conley Contract Administrator.
(xvi) Contract Administrator is Donovan Conley, Contracting Specialist, Donvan.Conley@ihs.gov
