John J Pershing VAMC
Statement of Work
Medication Carts
REQUIREMENT: John J Pershing VAMC requires replacement of Barcode Medication Administration (BCMA) carts in our Community Living Center (CLC) the facility. The BCMA carts serve as an efficient means of organizing medications that have been pulled from the pharmacy dispensing system by nursing staff. They also store supplies.
The JJP VAMC will purchase 2 new replacement medical carts. For the two carts, we are requesting the vendor will provide trade-in and/or disposal of existing Howard Medical Hi-Pinnacle E MDL Large carts that will be decommissioned by the JJP VAMC upon delivery of the new units. The vendor shall provide shipping and/or transportation for these units.
The following functional requirements must be addressed in each vendor’s proposal and the following documentation provided:
- Footprint of cart
- Ability to monitor medication carts remotely by facility Biomed staff for troubleshooting, and giving remote access to end-users
- Capacity for double locking mechanism of medication drawers
- Life expectancy of cart batteries
- Weight of cart and battery without accessories
The contactor shall include all equipment, materials, installation services, and training services specified in this Statement of Work (SOW) document. In addition, the contactor shall provide BCMA Carts, which demonstrate compliance to all aspects of the Standard for Safety Medical Electrical Equipment.
SPECIFICATIONS: All pieces must be easy to clean, durable, and designed to meet the demanding needs of today’s clinical environment. See Salient Characteristics below:
• • Central control panel for drawer access, power system controls, battery fuel gauge
with visual and audible alerts, LCD height adjustment, and light controls.
• LCD monitor mount with motorized height adjustment (5.25” range)
• Monitor mount for 75 or 100mm VESA, tilt/swivel motions. Supports up to 20 lbs.
• Large work surface with integrated push handles, translucent document cover; and
raised perimeter edge lip for spill containment - usable area - 29.9'W x 21.5'D
• (4) 5” Dual-wheel casters with 2 braking and 2 swivel casters on a 25' wheelbase
• PowerMax 150 Battery Power System
• On Demand Steer assist technology with pushbutton activation and status indicator -
• Full-width slide out keyboard drawer with negative tilt and integrated wrist rest, (3)
USB ports and cable management, fits full size keyboard and mouse pad area. Max
keyboard dimensions (25' W x 11.3' D x 2.2' H)
• Premium lighting package - (see details below)
• 9 tiers of configurable storage for 17' wide left & 9' wide right storage bays
• Accessory Mounting Rails on both left & right end walls
• No cassettes or drawers included (select a configuration below)
• Cart footprint 31.9'W x 24.6'D
• Anti-microbial agents in touch surfaces to help reduce the spread of certain bacteria
• Standard gray/white color scheme
• Advanced electronic locking system with drawer sense technology
• Convenient pull-out writing shelf (usable area 10.1'W x 14'L)
• Stick-on Mouse pouch Included
• 8ft coiled cord with hospital-grade AC plug
• Battery fuel gauge built into control panel interface with visual and audible alerts
• Tool-less battery compartment
• Lockable Hinged Rear Door PC cavity (dimensions: 24.7'H x 15.4'W x 4'D)
• Narcotics locking compatible, select narc option below
• Includes select software from our Mobile Care suite
• 3 Year Standard Warranty - (see details below) Central control panel for drawer access, power system controls, battery fuel gauge with visual and audible alerts, LCD height adjustment, and light controls. • LCD monitor mount with motorized height adjustment (5.25” range) • Monitor mount for 75 or 100mm VESA, tilt/swivel motions. Supports up to 20 lbs. • Large work surface with integrated push handles, translucent document cover; and raised perimeter edge lip for spill containment - usable area - 29.9'W x 21.5'D • (4) 5” Dual-wheel casters with 2 braking and 2 swivel casters on a 25' wheelbase • PowerMax 150 Battery Power System • On Demand Steer assist technology with pushbutton activation and status indicator - • Full-width slide out keyboard drawer with negative tilt and integrated wrist rest, (3) USB ports and cable management, fits full size keyboard and mouse pad area. Max keyboard dimensions (25' W x 11.3' D x 2.2' H) • Premium lighting package - (see details below) • 9 tiers of configurable storage for 17' wide left & 9' wide right storage bays • Accessory Mounting Rails on both left & right end walls • No cassettes or drawers included (select a configuration below) • Cart footprint 31.9'W x 24.6'D • Anti-microbial agents in touch surfaces to help reduce the spread of certain bacteria • Standard gray/white color scheme • Advanced electronic locking system with drawer sense technology • Convenient pull-out writing shelf (usable area 10.1'W x 14'L) • Stick-on Mouse pouch Included • 8ft coiled cord with hospital-grade AC plug • Battery fuel gauge built into control panel interface with visual and audible alerts • Tool-less battery compartment • Lockable Hinged Rear Door PC cavity (dimensions: 24.7'H x 15.4'W x 4'D) • Narcotics locking compatible, select narc option below • Includes select software from our Mobile Care suite • 3 Year Standard Warranty - (see details below)
PowerMax 150 with 655 Whr (51.2 ah) Lithium Iron Phosphate Battery Power System
for Pinnacle 30 Base Cart. Rechargeable, high-efficiency power system; for powering
devices up to 150W (150VA); 20A charger; 120VAC true sine output; battery supports
long cycle life, fast recharge, and is durable, safe, environmentally friendly and
lightweight. Features:
• High output efficiency (85%)
• Reusable air filter minimizes dust ingestion, improves reliability
• Long battery life; high cycle life
• Fast charging (100% recharge in about 2.8 hrs)
• Lightweight 13.2 lb Battery
WARRANTY: 3/3/3/3 Standard Warranty –
For more information about Howard Medical warranties, visit us online at
http://www.howard-medical.com/warranty.cfm or call us at 888.323.3151.
• 3 Years on Mechanical Components
• 3 Years on Electrical Components
• 3 Years on Lithium Battery Defect
• 3 Years on Lithium Battery Performance
Premium Lighting Package
• Worksurface Lamp
• Keyboard Light
• Med Drawer Light
Steer Assist Technology
Steering Assist Technology (SAT) is an innovative feature facilitating the smooth,
effortless steering of Howard Medical carts. When SAT is engaged, the rear casters are
allowed to act as pivot points easing and stabilizing the navigation.
* (1) 3-Tier Storage Drawer and 18 (5') Patient Bins for Pinnacle Model 30
• (1) 3-tier storage drawer in tiers 1-3
• Drawer size is 16'W x 9'H (inside usable: 15.8'W x 8.3'H x 11.9'D)
• Drawer includes interlocking dividers.
• 6-tiers of 3 across patient bins in tiers 4-9
• 3 patient bins per tier, per each cassette; total of 6 cassettes with 18 bins
• Bins size is 5'W x 2.5'H (inside usable: 4.4'W x 2.3'H x 12.1'D)
• Bins include dividers.
* (3) 3-Tier Storage Drawers for Pinnacle Model 30
• (3) 3-tier storage drawers in tiers 1-9.
• 3-Tier drawer size is 8'W x 9'H (inside usable: 7.9'W x 8.3'H x 10.7'D)
• All Drawers include interlocking dividers.
: Cup Dispensers
• Includes 1-each: small, medium, large type I & type II cup dispensers, to
accommodate full range of large size cups
• Load cups through top hinged lid
• Dispenses cups from the bottom
• Included mounting bracket Installs onto cart behind the VESA accessory mount
and places cups to the left of the monitor arm
• Does not include cups
: Mount for PIV (Personal Identification Verification) model Sun Micro SCR3310V2
Smart Card Reader for HI-Core & HI-Pinnacle carts Included brackets allow
mounting of card reader to cart LCD arm VESA plate placing the card reader
to the right edge of the monitor. - may be installed with wireless or tethered scanner mount - Does not include Sun Micro SCR3310v2.0 USB smart card reader.
Left End Wall Trash Receptacle with IV Pole - removable waste bin installs into painted metal frame, attaches to left end wall
accessory mounts - includes height adjustable IV pole with two hook top- removable
waste bin installs into painted metal frame, attaches to left end wall accessory mounts
Mounting bracket for Biohazard container
• Does not include biohazard container
Sharps Container Cradle, 2.2 qt Lockable –
• Mounted on Right Wall, may be Installed Upper or Lower
• Sharps Cradle.
• Designed for Kendall PN1522SA.
• Does not include sharps container.
Glove Dispenser cradle
• Mounted on Right Wall, may be Installed Upper or Lower
• Includes cradle
• Does Not include Glove Dispenser
Wire Basket
• Mounted on Right Wall, may be Installed Upper or Lower
• Measures 14'W x 5'D x 8'H.
Barcode Scanner Mount Kit for Universal Wireless or Tethered Scanners
Scanner mounting adapters that may be configured to support multiple types and
models of handheld barcode scanners. Attaches to VESA pattern behind the monitor
and places scanners just behind the right edge of he monitor, but within the cart footprint
for protection.
Universal Wireless mount supports the following brands and models:
• Honeywell 1902 & 1952
• Motorola DS6878HC-FIPS (not non-FIPS)
• Code 2500 wireless handle mount (original and new version)
• Code 2600 (may limit LCD swivel range)
• Code 2700 (may limit LCD swivel range)
• Datalogic GBT4100 & GBT4400
• Intermec SG20
• Zebra DS8178-HC (with upright standard base/Presentation Cradle)
Universal Tethered Scanner mount supports most handheld barcode scanners
having a gun-style form factor.
Keyboard, Full Size, White, USB, Washable, Anti-Microbial
Keyboard installed on Cart, Howard Brand, installed on Cart, White, antimicrobial,
washable, 104 key, USB connection, 17.5' x 6' x 1'.
Mouse, washable, white
Mouse, Howard Brand, Optical, waterproof, antimicrobial, white, 3-button with scroll,
USB connected
Monitor with Privacy Filter (Matte), 24', White - Monitor, full 24” diagonal
viewable size, white housing, 1920x1080 resolution – 3 Year Warranty OptiPlex Micro (7010)
13th Gen Intel Core i7-13700T (8+8 Cores/30MB/24T/1.4GH z to 4.8GHz/35W)
16GB (2x8GB) DDR4 Non-ECC Memory
M.2 2280 512GB PCIe NVMe Class 40 Solid State Drive
Windows 11 Pro
Intel AX211 Wi-Fi 6E 2x2 and Bluetooth 5.3 with External Antenna
HDMI Port
3 Years ProSupport Flex: Next Business Day Onsite, Keep Your Hard Drive
BARCODE
SCANNER:
Enhanced Honeywell
based 1952HHD Cordless BCMA Firmware Scanner kit: Includes BCMA
Firmware, setup card, FIPS 140-2, USB, 3 year Comprehensive warranty (TCG1902
1LC3) with TCG EWP Warranty Protection.
CARDREADER: SCM card reader - 1 Year Manufacturer Warranty
5YRWRNTY: 5/5/5/5 Pinnacle E Cart with Complete Upgrade
• 5 Years on Mechanical Components
• 5 Years on Electrical Components
• 5 Years on Lithium Battery Defect
• 5 Years on Lithium Battery Performance
• 1 Year on SLA Battery Defect
• 60 Days on SLA Battery Performance
CARE
PROTECTION:
5 Year Care Protection: Coverage on 2 Howard Medical Carts with 48-hour onsite
break/fix (Excludes Weekends and Holiday)
POWER MANAGER:
Power Manager is a powerful web based tool for remote monitoring and management of
cart power systems on your entire fleet of Howard Medical carts. The application runs as
a web service allowing easy access by an administrator anywhere on your network via a
web browser.
Power Display is a web based tool that runs on the local computing device on each cart
providing direct access to power supply data as well as communication with Power
Manager. Power Display also provides a small on-screen battery fuel gauge that displays
real time battery capacity and charging state.
Med Manager is a powerful web based tool for remote management of cart settings and
med drawer access permissions on your entire fleet of Howard Medical carts. The
application runs as a web service allowing easy access by an administrator anywhere on
your network via a web browser.
Med Display is a Windows application that runs on the local computing device on each
cart providing direct access to local med drawer cabinets, cart settings, audit records, and
drawer calibration. The Med Display background service, which is transparent to local
users, handles communication with Med Manager and periodically “calls home” to report
any new audit data and retrieve any pending cart updates.
Order of Precedence
All work described and provided by the vendor, shall be performed in accordance with this Statement of Work and Addendum applicable. The VA-provided SOW shall become effective on the date vendor receives a signed Purchase Order. The vendor shall be bound by any conflicting terms that may appear in any vendor provided documentation presented as part of the bid solicitation. Any services that are not in this SOW are considered Out-of-Scope.
Deliverables
1) FOB Destination to
John J. Pershing VA Medical Center
1500 N Westwood Blvd
Poplar Bluff, MO 63901
2) (2) two Operator/Maintenance manuals for each model purchased