Amendment Two (2) - The solicitation due date has been extended to 09/13/2024 to promote competition.
Amendment One (1) - Responses to Questions in accordance to RFQ. See attachment "NCSU Security Camera Project Question and Answers"
1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2. The Northern Cheyenne Service Unit, Indian Health Service (IHS) intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H709-NC24Q-006. This is a RFQ only and in no way obligates the Government to award a Purchase Order or to reimburse offeror(s) for any costs incurred in preparing their quote.
3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04.
4. This RFQ is 100% Indian Small Business Economic Enterprise (ISBEE) 8(a) Set-Aside and the associated NAICS Code is 561621, which has a small business standard of $25 million.
5. The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this purchase order. Utilize your most competitive and reasonable rates. New equipment only. No remanufactured or refurbished items.
6. Security Camera Hardware, software, removal & installation/training. See attached Attachment A - Statement of Work.
Line Item Description Amount
1. Security Camera Equipment
2. Removal and Installation of Equipment
3. Training
4. Service
5. Option Year One (1) Service & Support
6. Option Year Two (2) Service & Support
7. Option Year Three (3) Service & Support
8. Option Year Four (4) Service & Support
7. Delivery: Northern Cheyenne Service Unit, 420 North Cheyenne Avenue, Lame Deer, MT 59043. The delivery period is: One Hundred Eighty (180) days from date of award
8. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023).
Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:
1. Solicitation number 75H709-NC24Q-006.
2. Closing Date: September 6th, 2024 at 12:00 pm CT
3. Name, address and telephone number of company and email address of contact person.
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
5. Terms of any express warranty
6. Price and any discount terms
7. “Remit to” address, if different than mailing address.
8. A completed copy of the representations and certifications at FAR 52.212-3
9. Acknowledgment of Solicitation Amendments (if any issued)
10. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
11. Completed and signed Indian Firm Representation Form
9. Basis of Award:
EVALUATION FACTORS:
The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
1. Descriptive Literature = 60 POINTS. The offeror must submit descriptive literature that addresses the Equipment, Installation, and Warranty. Information that shows a product’s characteristics or explains its operation for the purpose of evaluation and award, such as: (1) Design; (2) Materials; (3) Components; and (4) Performance characteristics.
2. Installation plan= 10 POINTS Considerations to time, workforce, etc.
3. Past Performance = 30 POINTS. The offeror must demonstrate its record of successful performance in past contracts, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts. The Contractor must furnish a minimum of 3 references or other evidence that verifies the services required by this contract can be fulfilled without creating undue hardship upon the Company or the Indian Health Service. The offeror must include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service; (4) Total contract value; (5) Contracting Officer/Company Manager and telephone number; and (6) Program Manager and telephone number, if applicable.
Evaluation Methodology:
The quotation shall be evaluated in accordance with the evaluation criteria and relative weights set forth in the solicitation. The evaluation team will read each quotation and describe, in writing, the strengths, weaknesses, and/or deficiencies identified to support the scores given to each proposal. The adjectival ratings will be consistent with the evaluator’s written narratives; i.e., a high rating should be supported by a narrative identifying a significant number of strengths and a minimum number of weaknesses. Any quotation that is unrealistic, in terms of technical approach, schedule commitments, and or costs (high or low) will be deemed unacceptable. The evaluators will use the following adjective rating scales:
The evaluators will use an adjective rating scale of 1 through 0 as follows:
Exceptional 1.0
Good .8
Acceptable .6
Marginal .2
Unacceptable .0
ADJECTIVAL RATING DESCRIPTION
Exceptional Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.
Good Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.
Acceptable Meets all the minimum requirements of the criteria; has an average probability of success; no significant weaknesses and no deficiencies.
Marginal Fails to meet one or more of the minimum requirements of the criteria; low probability of success; major weaknesses and/or significant number of deficiencies exist.
Unacceptable Fails to meet any of the minimum requirements of the criteria; quote needs major revisions; very low probability of success.
The adjectival ratings require narrative statements to support the determination. The definitions listed below should be used in the narratives to justify the scores given.
• A significant strength is defined as an aspect of the quote that appreciably increases the likelihood of successful contract performance.
• A strength is defined as an aspect of the quote that increases the likelihood of successful contract performance.
• A weakness is defined as a flaw in the quote that increases the risk of unsuccessful contract performance.
• A significant weakness is a flaw in the quote that appreciably increases the risk of unsuccessful contract performance.
• A deficiency is defined as an aspect of the quote that fails to meet a Government requirement or a combination of significant weaknesses in the quote that increases the risk of unsuccessful contract performance to an unacceptable level.
Source Selection Decision.
In order to determine which offeror represents the best value to the government, the Evaluator(s) will rank the offerors from best to worst. This will be accomplished by making a series of paired comparisons among the offerors by trading off the marginal differences in non-cost/price factors and price. If one offeror has both the better capability and lower price, then that offeror will be the better value. If one offeror has the better capability and a higher price, the Source Selection Authority will decide whether the difference in capability is worth the difference in price. If the source selection authority considers the better capability to be worth the higher price, then the more capable, higher-priced offeror will be the better value. If not, then the less capable, lower-priced offeror will be the better value. The source selection authority will continue to make paired comparisons until they has decided which offeror represents the best value.
BASIS FOR AWARD:
Selection of the successful offeror will be made based on the evaluation criteria. The quotations will be evaluated and a contract awarded under the Best Value Continuum approach to permit tradeoffs among cost or price and non-cost factors. This will allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror who meets or exceeds the technical acceptability standards established in the factors referenced above. Technical and past performance, when combined, are approximately equal to cost or price.
10. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services (Mar 2024) See attachment for full text.
11. FAR 52.212-4 Contract Terms and Conditions-Commercial Commercial Products and Commercial Services (Nov 2023) Applied to this acquisition and it’s incorporated by reference.
12. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Commercial Products and Commercial Services (Mar 2024) See attachment for full text.
13. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable.
14. Submit quote to:
Indian Health Service
Attn: Vincent Hansen, Contract Specialist
Email: Vincent.Hansen@ihs.gov
Questions in regards to this solicitation shall be submitted by email. The last day to submit questions is August 20th, 2024, 12pm, CST.
ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.
DETERMINATION OF WAGE REGULATIONS: This contract is subject to the Service Contract Act (SCA) Wage Determinations. These contracts must specify the minimum wages and fringe benefits to be paid to laborers employed under the contract.
The SCA wage rates are including in this solicitation. Wage Determination Number: 2015-5395, Revision No: 22, Date: 05/01/2024.
Quoters will need a UEI number, TIN number and be registered and have an active registration with the System for Award Management (SAM).
The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no “Gray Market Goods” or “Counterfeit Electronic Parts” shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEM’s) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
“The Office of Management and Budget (OMB) mandates that U.S. federal agencies use the Internet Protocol version 6 (IPv6). In November 2020, OMB issued memorandum M-21-07 "Completing the Transition to IPv6", which outlines the Federal government's strategic intent "to deliver its information services, operate its networks, and access the services of others using only IPv6". The IHS requires all new IT systems (hardware and software) to operate in a pure IPv6 network environment. This includes on-premises services or third-party hosted services that require network integration into the IHS network. The Offeror's solution shall comply with the IPv6 standards profile as defined by the NIST USGv6 Program: https://www.nist.gov/programs-projects/usgv6-program”.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov
