A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal
Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice,
FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994)
(Public Law 103-355) & FAR 37.4, Non-Personal Health Care Services Contract (10 U.S.C. 2304 and 41 U.S.C
253). This announcement constitutes the only solicitation; proposals are being requested and a written
solicitation will not be issued.
B. The Indian Health Service/Cheyenne River Health Center intends to award a Firm Fixed-Price, Purchase order to
provide Air handler coil cleaning, for the Maintenance Department at the Cheyenne River Health Center located
in Eagle Butte, South Dakota. All orders may be submitted via
email to Jordyn.Brown@ihs.gov
C. The solicitation document and incorporated provisions and clauses are those in effect through
Federal Acquisition Circular 2024-05 dated 05/22/2024
D. This is an "Small Business Set-Aside” and the associated NAICS code
is 23822 – Plumbing, Heating, and Air Conditioning Contractors, with a Small business Size Standard
of $19.0, Product Services Code, J041 – Maint/repair/rebuild of equipment-Refrigeration, Air
Conditioning, and Air Circulating Equipment.
E. The unit price must be all inclusive (to include but not limited to travel, lodging, per diem, fringe benefits, federal,
state, and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most
competitive reasonable rates.
Air Handler Coil Cleaning, Per Statement of work
F. Description of Services: Include, Air Handler Coil Cleaning, required by the attached Statement of work
for the Cheyenne River Health Center, Eagle Butte, South Dakota. 90 day ARO
G. The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial
Services (Sept 2023), applies to this acquisition. Quotes shall be submitted on company letterhead
stationery, signed and dated; it shall include, at a minimum;
a. Solicitation number CRHC24-049
b. Closing Date: September 9, 2024 at 1:00pm MST
c. Name, address, telephone number of the offeror and email address of the contact person
d. Technical description of the item/service being offered in sufficient detail to evaluate
compliance with the requirements in the solicitation.
e. Terms of any express warranty
f. Price and any discount terms
g. “Remit to” address, if different than mailing address
h. A completed copy of the representations and certifications at FAR 52.212-3
i. Acknowledgement of Solicitation Amendments, if issued
j. Past performance information, when included as an evaluation factor, to include recent and relevant contracts
for the same or similar items and other references (including contract numbers, point of contact with
telephone numbers and other relevant information); and
k. A statement specifying the extent of agreement with all terms, conditions, and provisions included
in the solicitation. Offers that fail to furnish required representation or information, or reject the
terms and conditions of the solicitation may be excluded from consideration.
Basis of award is Lowest Price, Technically Acceptable, “LPTA” bid package. All of the above is required
in order to be technically acceptable.
The clause 52.212-2. Evaluation – Commercial Services and Commercial Products (Nov 2021)
applies to this acquisition. The Government will award a contract resulting from this solicitation
to the responsible offeror on which offer conforming to the solicitation will be most advantageous
to the Government, price and other factors considered. All evaluation factors other than cost or
price, when combined, are significantly more important than cost or price. The following factors
shall be used to evaluate offeror’s:
The Government will conduct a best value evaluation to determine offeror(s) for award. In doing so the
Government may award to other than the highest technically rated proposal.
H. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and
Certifications – Commercial Products and Commercial Services (Feb 2024), with its offer. The offeror
shall complete only paragraphs (b) of the provision if the Offeror has completed the annual representations
and certification electronically via the System for Award Management (SAM) Web site located at
http://www.sam.gov
I. The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services
(Nov 2023), applies to this acquisition. See attachment for Full Text.
J. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders
(May 2024) – See attachment for Full Text.
K. Attached are the Federal Acquisition Regulations (FAR) & Health and Human Services
Acquisition Regulation (HHSAR) clauses that are applicable.
L. Submit proposal to:
Cheyenne River Health Center
Attn: Jordyn Brown
24276 166th Street, Airport Road
PO Box 1012
Eagle Butte, SD 57625
Email:Jordyn.Brown@ihs.gov
Questions in reference to this solicitation shall be submitted to the email address listed above. The last
day to submit questions is August 22, 2024 at 1:00pm MST. No questions will be answered after this
date/time. Please be advised that the Government reserves the right to transmit those questions and
answers of a common interest to all prospective vendors through a solicitation amendment.
Invoice Processing Platform (IPP)
The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system in compliance with the
Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving
Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary
means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be
required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission
and Processing of Payment Requests.
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the
Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are
encouraged to register an account with IPP if they have not already done so. If your organization is already registered to
use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated
IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM
to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly
burdensome, their response to this solicitation should include an explanation of this position for a determination by the
contracting officer.
