Purchase of a Brand Name or Equal Sapphire FL Phosphorimager (equipment)

Maryland

08/13/2024 05:22 PM EDT

08/22/2024 12:00 PM EDT

HEALTH AND HUMAN SERVICES, DEPARTMENT OF - NATIONAL INSTITUTES OF HEALTH - NIH NCI

DESCRIPTION:

This Request for Quote is being issued by National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Acquisitions (OA).

This is a Combined Synopsis/Solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice, and shall be processed in accordance with FAR Part 13 - Simplified Acquisition Procedures. This announcement constitutes the only solicitation that will be provided in relation to the stated need contained herein. This solicitation is issued as a Request for Quote (RFQ) and includes applicable provisions and clauses in effect through FAR Federal Acquisition Circular (FAC) 2024-05 (05/22/2024).

This requirement is a Total Small Business Set-Aside. The requirement’s North American Industry Classification System (NAICS) code is 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1000 employees.

One FFP award is anticipated to be made as a result of this solicitation.

FAR Provision 52.212-1 (Instructions to Offerors Commercial Items) ☒ is ☐ is not applicable to this requirement. Applicable addenda to the provision are included in the submittal instructions below.

FAR Provision 52.212-2 (Evaluation—Commercial Products and Commercial Services) ☒ is ☐ is not applicable to the requirement.

FAR Provision 52.212-3 (Offeror Representations and Certifications-Commercial Items) ☒ is ☐ is not applicable to the requirement. Provision is included in full text as an attachment to the solicitation. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. All quotations submitted must include a completed copy of the provision to be eligible for award.

FAR Clause 52.212-4 (Contract Terms and Conditions- Commercial Products and Commercial Services) ☒ is ☐ is not applicable to the requirement. Clause is incorporated by reference. See attachment containing terms and conditions.

FAR Clause 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services) ☒ is ☐ is not applicable to the requirement. See attachment containing terms and conditions for details pertaining to the clauses cited as being applicable to this acquisition.

2 - QUOTE SUBMISSION / EVALUATION (52.212-1 ADDENDA):

2.1 - GENERAL INSTRUCTIONS:

This Request for Quotation (RFQ) does not commit the Government to pay any cost for the preparation and submission of a quote. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. By submitting a quote in response to this solicitation, it is understood that your firm’s quote shall become a part of the official contract file. The Government is not responsible for locating or securing any information which the quoter does not include or identify in their quotation.

2.2 - QUESTION SUBMISSIONS:

Please submit questions concerning this RFQ via email by no later than 12:00 P.M. EST on Monday, August 19, 2024 (8/19/24) to the point(s) of contact listed below:

    Name: David Romley, Contract Specialist 

    Email: David.Romley@NIH.gov

Note: Questions submitted by a method other than email will not be accepted. Any questions received after the specified cut-off time and date above will not be accepted or answered except at the Contracting Officers discretion as deemed necessary. Additionally, all questions and answers of common interest will be provided to all prospective offerors via an amendment to the posting. All emails must include the Solicitation number 75N91024Q00166 in the subject line.   

2.3 - QUOTATION SUBMISSIONS:

Quotations submitted in response to this solicitation must be submitted via email no later than 12:00 P.M. EST on Thursday, August 22, 2024 8/22/2024) to the points of contract listed below:

    Name: David Romley, Contract Specialist 

    Email: David.Romley@NIH.gov

Quoter's may submit more than one quote. If multiple quotes are provided, the Government will evaluate each quote separately. All quotations shall provide enough information for the Government to conduct a thorough evaluation of the quotes provided and the quoter’s ability to fulfill the stated needs within this RFQ. All quoter’s must be registered in SAM.gov and be eligible for all awards. Quoter’s that do not have an active SAM.gov registration with an eligibility for all awards will not be considered for award. At a minimum all quotes shall include in the following:

1. Cover letter including:

1. 1. 1. RFQ Number
      2. Federal Tax Identification Number (TIN);
      3. Unique Entity Identifier (UEI);
      4. Cage Code;
      5. Business size and designation (i.e., Small, Other than Small);
      6. The applicable solicitation number for which the quote is provided;
      7. Point of Contact Information for individuals authorized to commit on behalf of their organization. Including name, address, and telephone number of the offeror;
      8. "Remit to" address, if different than the mailing address;
      9. A statement to the effect that pricing is firm for a period of at least 60 days from the date of receipt thereof by the Government;
      10. Acknowledgment of Solicitation Amendments

1. Pricing and discount terms;
2. Terms of any Express Warranty;

1. A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b)) for those representations and certifications that the offeror shall complete electronically) (See attachment to the Combined Synopsis Solicitation); A technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

Note: It’s the quoter’s responsibility to read the RFQ and all related documents carefully. Additionally, it is the quoter’s responsibility to ensure/verify the Government receives its submission on or before the date/time specified above. The Government reserves the right to not accept any late quotes, any quote that does not provide items/services requested, or quotes that do not conform to the requirements of the RFQ. Quotes submitted by any other means other than email will not be accepted. All emails must include the Solicitation number 75N91024Q00166 in the subject line.

An award will be made to the firm that submits the Lowest Price Technically Acceptable (LPTA) quote that is technically acceptable in accordance with the required need outlined in the Statement of Need (SON). A technically acceptable quote is one in which the quoter(s) complies with the requirements in the SON  and does not take exception, nor object to the terms of the RFQ. Quotes that are not technically acceptable will not be considered for award. Award will be made on an all or none basis. The Government reserves the right to assess the lowest priced quote only. If the lowest priced quote is found to be technically unacceptable, the Government will then assess the second lowest priced quote and continue this process until an award can be made.  

The Government anticipates selecting the best suited quote from initial RFQ responses, without engaging in exchanges. Therefore, the quoter’s initial responses should contain the best terms from a price and technical standpoint.  Once the Government determines the quote that is the best-suited (i.e., the apparent successful quote), the Government reserves the right to communicate with only that quoter to address any remaining issues, if necessary, and finalize an award with that quoter. These issues may include issues with technical, pricing, and terms and conditions. If the Government seeks revisions or clarifications, the Government will provide a reasonable deadline for submission of those revisions/clarifications based on the complexity of the request. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the government, the government reserves the right to communicate with the next best-suited quote based on the original analysis and address any remaining issues. Once the government has begun communications with the next best-suited quoter, no further communications with the previous quoter will be entertained until after the award has been awarded. This process may continue until an agreement is successfully reached and an award is made. The Government also reserves the right to reject any or all quotes, and or cancel the RFQ if such action is in the public interest.

3 - ITEMS OR SERVICES TO BE ACQUIRED:

The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), The Laboratory of Cellular and Molecular Biology (LCMB) has a need for a Brand Name or Equal Sapphire FL Phosphorimager.

The anticipated line items and pricing structure are as follows:

Purchase of one (1) Brand Name or Equal Sapphire FL Phosphorimager (equipment)

Installation and training in accordance with Statement of Need (SON) (See sections 4.2 & 4.3)

Table 1: Line items above merely reflect the Government’s anticipated line-item structure and is subject to change based-on responses, quotes received, items offered, etc.…

Please see the Statement of Need (SON) attached to RFQ posting for a detailed technical description of the Government’s requirement.