Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This is an all-or-none action resulting in a firm-fixed price purchase order. This solicitation is issued as a request for quotes (RFQ) in accordance with (IAW) FAR 13.105 & 13.106. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, dated 5/22/2024. This solicitation is 100% set-aside for small businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees. The FSC/PSC is 6515. The James H. Quillen VA Medical Center, located on the corner of Lamont St. and Veterans Way, Mountain Home, TN 37684 is seeking to purchase surgical instrument sets used in hip and leg surgery. All interested companies shall provide quotations for the following: Supplies/Services JHQVAMC is using Zimmer Biomet as their basis for this requirement but are open to equal or better like, kind, and quality (LKQ): Type P/N KIT 237050001 Description NCB-PP STANDARD FEMUR INST (NCBPP1) Qty 2 KIT 237050002 NCB-PP OVERSIZED FEMUR INST (NCBPP2) 2 KIT 237050003 NCB-PP DEEP THREAD FEMUR INST (NCBPP3) 2 SET 236800005 NCB STRAIGHT & NARROW PLATES - NON-STERILE 2 SET 236800009 NCB PP STD SCREWS 2 SET 236800011 NCB PP DEEP THREAD SCREWS 2 EA 02.03265.010 NCB CURVED FEMUR SHAFT PL 10H, 210MM 2 EA 02.03265.012 NCB CURVED FEMUR SHAFT PL 12H, 249MM 2 EA 02.03265.014 NCB CURVED FEMUR SHAFT PL 14H, 289MM 2 See attached Excel for breakdown of the components to each set and kit. Delivery Schedule: Purchase order/contract deliver date shall be no more than 60 days after receipt of order (ARO) unless items were previously identified on backorder. Delivery Term is FOB Destination. Place of Performance/Place of Delivery: James H. Quillen VA Medical Center, Warehouse Bldg 205, Mark all packages for Sterile Processing Service (SPS). The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Sep 2023) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/index.asp FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.225-2 Buy American Certificate (OCT 2022) VAAR 852.209-70 Organizational Conflicts of interest (OCT 2020) VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023). Addendum to FAR 52.212-1(b) Submission of Offers: In addition to submission standards of FAR 52.212-1(b), all offerors must submit the following: Authorized Distributor/Reseller Letter from Original Equipment Manufacturer (OEM). If the letter is from an authorized distributor for the manufactured product, then it must include a confirmation letter from the manufacturer that they acknowledge and accept delegation of their authorized reseller/distributor rights/authority. Otherwise, offeror will be deemed as nonresponsive and not in compliance with VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023). If offering an or equal to the brand used as the basis for this requirement, see FAR 52.211-6 Brand Name or Equal (AUG 1999). Read and respond to all provisions incorporated by reference. Note: Buy American Certificate compliance can be met with response to Addendum to FAR 52.212-1(b)(6) below. Statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters must list exception(s) and rationale for the exception(s), if any. Addendum to FAR 52.212-1(b)(6): Complete and submit Excel 36C24924Q0402 LineItems.xlsx file. Open the spreadsheet and click on the green Items tab and complete all ten columns highlighted in yellow. Do not delete any columns. If offering an or equal to the brand given, include the breakout of any sets and kits on a separate Excel spreadsheet that gives the same information that was given in the Excel spreadsheet breakdown for Zimmer Biomet s products. Addendum to FAR 52.212-1(b)(8): The Offeror must complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror must complete only paragraphs (c) through (v)) of this provision. (End of Addendum to 52.212-1) FAR 52.212-2, Evaluation Commercial Products and Commercial Services (Nov 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors listed will be used to evaluate offers: Product Technical Specs Price Speed of Delivery Warranty terms of products and service Options. Not applicable. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (May 2024) Attention Offeror: www.sam.gov registration must be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023). No addenda to FAR 52.212-4. ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.204-13 System for Award Management (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Deviation) (JAN 2023) VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (OCT 2018) VAAR 852.247-73 Packing for Domestic Shipment (OCT 2018) (End of Addendum to 52.212-4) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (May 2024) The following subparagraphs of FAR 52.212-5 are applicable: (5) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note.) (9) 52.204 27, Prohibition on a ByteDance Covered Application (JUN 2023)(Section 102 of Division R of Pub. L. 117 328). (11)(i) 52.204 30, Federal Acquisition Supply Chain Security Act Orders-Prohibition (DEC 2023)(Pub. L. 115 390, title II). (12) 52.209-6, Protecting the Government s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644). (26) (i) 52.219 28, Post-Award Small Business Program Representation (FEB 2024) (15 U.S.C. 632(a)(2)). (32) 52.222-19, Child Labor- Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126). (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (34)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). (36)(i) 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020)(29 U.S.C. 793). (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). (46) 52.223-23, Sustainable Products and Services (MAY 2024) (E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I). (48)(i) 52.225-1, Buy American Supplies (OCT 2022) (41 U.S.C. chapter 83). (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (55) 52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) (59) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). (61) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332). (End of Clause) BASIS FOR AWARD: Award will be based upon offerors compliance and response to the instruction, evaluation, and certification submissions asked for in this solicitation considering price and other factors. If two or more quotes are received, a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13.106 will be done. Comparative evaluation is the side by side pairwise comparison of quotes based on the decision factors given below resulting in a Contracting Officer decision for the quote most favorable i.e., Best Value- to the Government. Responses should contain your best terms, conditions. Submission of your response shall be received not later than the response due date and time given and to the point of contact on the notice or subsequent amendments. Only email for submission of quotes, offers, or bids will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed in the cover/summary page of the notice within two business days of this RFQ response due date and time. Questions submitted after that period will not be entertained.
