REQUEST FOR QUOTE
W912L724Q0549
“SMALL BUSINESS”
***278TH RAILHEAD Pre-Mobilization Lodging with Meals, Fort Bliss, TX****
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is W912L7-24-Q-0549 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective 22 MAY 2024. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels with a small business size standard of $40M. This requirement is Unrestricted.
IMPORT INFORMATION – PLEASE READ
This is a Request for Quote (RFQ) for the 278TH RAILHEAD Pre-Mobilization Lodging and Meals in Fort Bliss, TX. The period of performance is 19-30 SEPT 2024 2024.
Please fill in the Excel sheet for the HOTEL ROOMS and 52.204-26 (ATTACHED IN SOLICITATION) send it back to me by FRIDAY, 30 AUGUST 2024 @ 12:00 pm CST/3:00PM EST.
All responsible sources may submit an offer, which shall be considered by this Agency. The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, FAR 52.225-1 and Buy America Act Supplies.
Please see attached Performance Work Statement (PWS) for all details
PERFORMANCE WORK STATEMENT (PWS)
FOR
278TH MFGI RAIL DOWNLOAD FORT BLISS TX
1.0 General:
1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform 278TH MFGI Rail Download with Meals, as defined in this PWS.
1.2 Background: The objective is to provide annual training support for the PRE-MOB Lodging and Meals for the Service Members of the TNARNG.
1.3 Period of Performance (PoP): The Period of Performance shall be 19-30 September 2024
1.4 General Information:
1.4.1 Quality Control (QC): RESERVED
1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).
1.4.3 Recognized Holidays: RESERVED
1.4.4 Place and Performance of Services: EL PASO, TX (See 5.1 Requirements)
1.4.1 Property must meet all requirements as specified to be considered sufficient for the requirement. The end user may physically inspect facilities for safety, repair, or cleanliness and will have a unilateral and subjective decision on the part of the Government as to whether a property or facility is sufficient to fulfill the requirement.
1.4.4.4 Acceptance of alternative offers deviating from specified requirements are the sole subjective decision of the end user.
1.4.4.1 Telework: RESERVED
1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.
1.4.5.1.1 HSPD-12 Background Investigation Requirements: RESERVED
1.4.5.1.2 Trusted Associate Sponsorship System (TASS): RESERVED
1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.
1.4.5.8 Information Awareness: RESERVED
1.4.5.9 iWATCH Training: RESERVED
1.4.5.10 OPSEC Training: RESERVED
1.4.5.12 Classified Information. RESERVED
1.4.5.13 Threat Awareness and Reporting Program (TARP). RESERVED
1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.
1.4.6.1 Key Control. RESERVED
1.4.7 Special Qualifications: RESERVED
1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.
1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.
1.4.10 Identification of Contractor Employees: RESERVED
1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.
1.4.12 Contractor Travel. RESERVED
1.4.13 Data Rights. RESERVED
1.4.14 Organizational Conflicts of Interest (OCI): RESERVED
1.4.15 Phase In / Phase-Out Periods. RESERVED
2.0 Definitions and Acronyms
2.1 Definitions:
2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.
2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.
2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.
2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.
2.1.6 Key Personnel: RESERVED
2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.
2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.
2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.
2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.
2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
2.2 Acronyms:
AEI Army Enterprise Info Structure
AR Army Regulation
AT/OPSEC Antiterrorism/Operational Security
BI Background Investigation
CM Contract Manager
COR Contracting Officer Representative
DA Department of the Army
DD254 Department of Defense Contract Security Classification Specification
DFARS Defense Federal Acquisition Regulation Supplement
DoD Department of Defense
FAR Federal Acquisition Regulation
GFP/M/E/S Government Furnished Property/Material/Equipment/Services
HQDA Headquarters, Department of the Army
HSPD Homeland Security Presidential Directive
IA Information Assurance
IS Information System(s)
KO Contracting Officer
NGB National Guard Bureau
OCI Organizational Conflict of Interest
PII Personally Identifiable Information
PIPO Phase In/Phase Out
POC Point of Contact
PRS Performance Requirements Summary
PWS Performance Work Statement
QA Quality Assurance
QASP Quality Assurance Surveillance Plan
QC Quality Control
QCP Quality Control Program
SSN Social Security Number
TE Technical Exhibit
TN-ARNG Tennessee Army National Guard
USD(I) Under Secretary of Defense for Intelligence
3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): RESERVED
3.1 Property: RESERVED
3.2 Materials:
3.3 Equipment: Audio Visual Equipment: RESERVED
4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):
4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.
4.2 Secret Facility Clearance: RESERVED
5.0 Requirements: The contractor shall:
-
- Lodging Round 1. Total of each days are below and broken down on the attached Excel Room Roster.
LOCATION: EL, PASO, TX
DATE: 19 SEPT – 30 SEPT 2024 (70 people)
POC : MAJ Michael R. Donovan
10 Days
QUANTITY
19 SEPT 2024 – Check-In
39
20 SEPT 2024
39
21 SEPT 2024
39
22 SEPT 2024
39
23 SEPT 2024
39
24 SEPT 2024
39
25 SEPT 2024
39
26 SEPT 2024
39
27 SEPT 2024
39
28 SEPT 2024
39
29 SEPT 2024
39
30 SEPT 2024- CHECK OUT
TOTAL ROOMS
429
Hotel Rooms: 429 TOTAL
31 DOUBLES x 11 nights = 341 rooms
8 SINGLES x 11 nights = 88 rooms
5.2 Conference Room
Requesting a Conference room for 70 people or place to have meals delivered for Breakfast and Dinner.
- If meals are not allowed to be delivered, please specify if the hotel has a restaurant or catering.
- Please provide a menu with pricing.
5.3 Meal Request – (70 People)
- Feeding Times: Breakfast 06:00 am Daily
Starting 20 thru 30 Sept 2024
Dinner 6:00 pm Daily
Starting 19 thru 29 SEPT 2024
- Delivery Meals will be delivered to the hotel (hotel and room will be noted at time of award)
Please fill in the attached Hotel Roster and Meal Roster with the final price (inclusive of all charges). The federal government request the per-diem rate.
A rooming list will be provided. All room prices shall include any applicable taxes, except Sales tax and State taxes.
The Federal Govt is tax exempt. A Tax-Exempt form will be provided at time of award.
