1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2. The Northern Cheyenne Service Unit, Indian Health Service (IHS) intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H709-NC24Q-006. This is a RFQ only and in no way obligates the Government to award a Purchase Order or to reimburse offeror(s) for any costs incurred in preparing their quote.
3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06.
4. This RFQ is Open Market and the associated NAICS Code is 541519, which has a small business standard of $34.0 million.
5. The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this purchase order. Utilize your most competitive and reasonable rates. Brand Name or Equal items.
6. HIM Coding Software. See attached specifications.
Item No. Mfr Part No. Manufacture Name Product
1 C&RS I&T 3M Health Information Systems Inc. Coding, Classification and Reimbursement Installation and Training Base Year
2 APC 3M Health Information Systems Inc. APCfinder Software Base Year
3 CODEF 3M Health Information Systems Inc. Codefinder Software Base Year
4 CODREF 3M Health Information Systems Inc. Coding Reference Software Base Year
5 CODREFPL 3M Health Information Systems Inc. Coding Reference Plus Software Base Year
6 CPTF 3M Health Information Systems Inc. HCPCS/CPTfinder Sofware Base Year
7 3M Health Information Systems Inc. Option Year 1
8 3M Health Information Systems Inc. Option Year 2
9 3M Health Information Systems Inc. Option Year 3
10 3M Health Information Systems Inc. Option Year 4
7. Delivery: Northern Cheyenne Service Unit, 420 North Cheyenne Avenue, Lame Deer, MT 59043. The delivery period is: Thirty (30) days from date of award.
8. FAR 52.212-1 Instructions to Offerors-Commercial Items (Sep 2023).
Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:
- Solicitation number 75H709-NC24Q-006.
- Closing Date: August 30th, 2024 at 12:00 pm CT
- Name, address and telephone number of company and email address of contact person.
- Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
- Terms of any express warranty
- Price and any discount terms
- “Remit to” address, if different than mailing address.
- A completed copy of the representations and certifications at FAR 52.212-3
- Acknowledgment of Solicitation Amendments (if any issued)
- Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
9. Basis of Award:
- Lowest Price, Technically Acceptable (LPTA). LPTA factors in determining the successful contractor:
- Provide Brand Name or Equal Items listed Scope and Spec list.
- Meet the Delivery Schedule, Offerors are encouraged to propose for the entire effort specified herein
10. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services (Mar 2024) See attachment for full text.
11. FAR 52.212-4 Contract Terms and Conditions-Commercial Commercial Products and Commercial Services (Nov 2023) Applied to this acquisition and it’s incorporated by reference.
12. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Commercial Products and Commercial Services (Mar 2024) See attachment for full text.
13. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable.
14. Submit quote to:
Indian Health Service
Attn: Vincent Hansen, Contract Specialist
Email: Vincent.Hansen@ihs.gov
Questions in regards to this solicitation shall be submitted by email to Vincent.hansen@ihs.gov. The last day to submit questions is August 27th, 2024, 12pm, CST.
ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.
Quoters will need a UEI number, TIN number and be registered and have an active registration with the System for Award Management (SAM).
The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no “Gray Market Goods” or “Counterfeit Electronic Parts” shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEM’s) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
“The Office of Management and Budget (OMB) mandates that U.S. federal agencies use the Internet Protocol version 6 (IPv6). In November 2020, OMB issued memorandum M-21-07 "Completing the Transition to IPv6", which outlines the Federal government's strategic intent "to deliver its information services, operate its networks, and access the services of others using only IPv6". The IHS requires all new IT systems (hardware and software) to operate in a pure IPv6 network environment. This includes on-premises services or third-party hosted services that require network integration into the IHS network. The Offeror's solution shall comply with the IPv6 standards profile as defined by the NIST USGv6 Program: https://www.nist.gov/programs-projects/usgv6-program”.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov
