The Ecumenical Music Director performs, as required, for Little Rock Air Force Base for each service and rehearsal by leading congregational hymns and special music performed by choir and/or instrumentalist. In consultation with the Chapel Primary POC, develop an annual calendar of events, Chapel Tithes and Offering Fund (CTOF) budget, and appropriated fund budget. Coordinate with the Lead Chaplain and Musicians to determine musical selections and requirements for all services/rehearsals. Prepare and use digital worship music software (ex. Proclaim/PowerPoint/CCLI) music slides if required for service. If special music is required to be printed in bulletin or insert, provide a digital copy of the text for any selected songs at least 5 duty days prior to performance. This requirement will consist of a base year, four (4) option years, and six (6) month extension to assist the Little Rock AFB Chapel by performing services in accordance with the terms and conditions in the Performance Work Statement. A unit is defined as services, one worship service, special/holy day service, or practice session. Other than musician services, each unit also includes (as applicable) time for pre-service coordination, setup, warm-up, clean up, and opening/closing of facility.
**Note: Questions are due Friday, 30 August 2024 at 9:00 AM CDT.
52.212-1 Instructions to Offerors - Commercial Items
In order to be determined responsive, all quotes must be complete on the Solicitation, responding directly to the requirements of this solicitation and sent to the identified POC's email. A complete quote consists of the following:
a) Complete the unit price and extended price (under "Pricing Schedule")
b) Fill in required provisions and clauses. FAR 52.204-24 must be completed. If the annual certification has been completed in the System for Award Management (SAM), FAR 52.212-3 does not need to be completed.
c) All vendors must have an active registration in SAM at time of quote submission.
2. A responsive quote will include the following documents and information:
a) Detailed breakdown of proposed price. Price information shall be submitted on the SF1449 solicitation document for CLINS 0001 - 5001, to include all options. Offerors shall ensure a total overall contract value, to include the final six-month extension of services CLINS 5001, is included in Block 26 of the first page of the SF1449.
b) Past Performance: Documentation must include a brief description of the services performed, the period of performance dates, at least one point of contact and their direct contact information from the beneficiary of the services, and contract number specifying if the contract was made with the Government.
52.212-2 Evaluation-Commercial Products and Commercial Services. (Nov 2021)
As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:
Evaluation-Commercial Items (Nov 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. By submission of its offer, the offeror consents to all solicitation requirements, including terms and conditions, representations, and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being determined to be non-responsive.
The following factors shall be used to evaluate offers:
1. Price Factor:
a. First, the Government shall rank all responsive offers by price. An offeror's total evaluated price will include the six-month extension of services in accordance with FAR 52.217-8, which will be based upon the final option year pricing specified in the contract. The sum of CLINs 0001-5001 and all applicable SLINs will constitute the offeror's total evaluated price. The government reserves the right to deem an offeror's overall quotation to be unresponsive in the event that incomplete, unreasonable or unbalanced pricing is submitted.
2. Past Performance Factor:
a. Second, the offeror's past performance will be assigned a rating of "Acceptable" or "Unacceptable" as outlined in the table below. An unacceptable rating received will result in the entire quotation being determined unacceptable and the offeror's proposal will not receive further consideration.
Acceptable: Past performance includes documentation of at least two years of experience performing work with a similar scope /magnitude as this requirement. Work with a similar scope/magnitude was accomplished within four years of the current date.
Unacceptable: Past performance includes documentation of less than two years of experience performing work of a similar scope /magnitude to this requirement, and/or documentation of experience performing work not within a similar scope/magnitude as this requirement, and/or work with a similar scope/magnitude accomplished more than four years before the current date.
b. The Government reserves the right to obtain information relative to present and past performance on its own.
c. An Unacceptable Past Performance rating will result in the entire quotation being determined Unacceptable and the offeror's proposal will not receive further consideration.
(b) If the lowest priced evaluated responsive offer is determined to have an acceptable Past Performance rating, that offer represents the best value to the Government and the evaluation process will stop at that point. Award shall be made to that offeror without further consideration of any other offers.
(c) If the lowest priced offeror is determined not to have an acceptable Past Performance rating, the next lowest priced evaluated responsive offeror
will be evaluated, and the process will continue (in order by price) until an offeror is determined to have an acceptable Past Performance rating. If no acceptable Past Performance rating is received, the Contracting Officer will make a best value award decision.
(d) The Government reserves the right to communicate with all, some, or none of the offerors to address any issues, if necessary, and finalize an order with that Offeror. The government also reserves the right to not to select a contractor, depending on the quality of the proposal(s) submitted and the availability of funds.
(e) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic
requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(f) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Only quotations that are responsive to the requirements of the solicitation will be evaluated.
