Combined Synopsis/Solicitation
Pest Control Services
Solicitation #: FA822424Q0018
(1) This is a combined synopsis/solicitation for the acquisition of commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(2) Date: August 27, 2024
(3) This solicitation is being issued as a Request for Quotation (RFQ)
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular _2024-05_.
(4) Contracting Office Address:
CP 801 586 7555 6038 ASPEN AVE
HILL AFB, UT 84056-5805 USA
(5) PSC/FSC: S207 - HOUSEKEEPING- INSECT/RODENT CONTROL
(6) Proposed Solicitation Number: FA822424Q0018
(7) Closing Response Date: September 13, 2024 04:00 pm MDT
(8) Estimated Contract Award Date: September 30, 2023
(9) This requirement is: 100% small business set-aside
NAICS Code: 561710 – Exterminating and Pest Control Services
Small Business Size Standard: $17.5 Million
(10) Description of items to be acquired:
The Ogden Air Logistics Complex (OO-ALC) location has a requirement for the following: Pest Control Services for in accordance with the attached Performance Work Statement (PWS) and Contract Data Requirements List CDRLS A0001 – A0008. All work will be accomplished for 309 Missile Maintenance Group (MMXG), 309 Commodities Maintenance Group (CMXG), and Maintenance Support Group (MXSG) buildings, shelters and tunnels listed in Appendix D located at Hill Air Force Base (HAFB), Utah (UT) and at the Utah Test and Training Range (UTTR) located approximately 100 miles West of HAFB.
Service Location:
Hill Air Force Base (HAFB), Utah (UT)
Utah Test and Training Range (UTTR)
(11) Length and dates of Agreements and place of performance and acceptance:
- Length of Contract: 1 year Basic with four (4) 1 year options
- Delivery and acceptance of all orders shall be at Hill Air Force Base, Utah and Utah Test and Training Range.
(12) The provision at 52.212-1, Instruction to Offerors – Commercial Items, applies to this acquisition. Offers are due by 04:00 PM mountain time 13 September 2024, via electronic mail to willie.little@us.af.mil or devin.laughter@us.af.mil. Offeror is responsible for verifying receipt of offer. Offeror is responsible for the following
- Provide CAGE code when submitting offer
- Ensure the quote submitted is clear and excludes inconsistencies
(13) The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition
(a) The Government will issue a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
ADDENDUM -- PROPOSAL PREPARATION INSTRUCTIONS
A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) volumes:
1. Volume I - Price Proposal
2. Volume II - Technical Proposal
B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists Offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.
C. SPECIFIC INSTRUCTIONS:
1. VOLUME I - PRICE PROPOSAL - Submit one (1) electronic copy.
(A) Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.
(B) Insert proposed prices for the base year and all option year Contract Line Items (CLIN) on the SF 1449. The Total Evaluated Price (TEP) will be the sum of the proposed prices. The TEP will be used for evaluation purposes only and does not constitute the total contract price, however, all prices that comprise the TEP are contractually binding and thus all prices must be populated
(C) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 shall be returned along with the proposal.
2. VOLUME II - TECHNICAL PROPOSAL - Submit one (1) electronic copy. Please describe your capability and experience in the following (refer to 52.212-2 for technical criteria):
Subfactor One: Management Control Plan, IAW PWS paragraph 2.6.
Subfactor Two: Quality Control Plan, IAW PWS paragraph 6.5.
D. DOCUMENTS SUBMITTED IN RESPONSE TO THIS RFP MUST BE FULLY RESPONSIVE TO AND CONSISTENT WITH THE FOLLOWING:
1. Requirements of the solicitation (Contract Line-Item Numbers), Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.
2. Evaluation Factors for Award.
3. Please limit number of Volume II - Technical Proposal to a maximum of 25 pages.
E. GENERAL INFORMATION
INFORMATION REGARDING SUBMISSION OF PROPOSAL:
Electronic submittal of proposals is preferable. Email proposals to: willie.little@us.af.mil and devin.laughter@us.af.mil
(End of provision)
ADDENDUM TO FAR 52.212-2 - TECHNICAL EVALUATION CRITERIA
BASIS FOR CONTRACT AWARD: This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2 as supplemented. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated cost or price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by 52.212-1, Instructions to Offerors of this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer. The evaluation process shall proceed as follows:
(A) Evaluation Methodology:
i. Price: Initially, offers shall be ranked according to price from the lowest price to highest based on the Total Evaluated Price (TEP). The TEP will be used for Price comparison and evaluation. An Offerors proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the proposed unit price for each CLIN to confirm the extended amount for each. The Total Evaluated Price (TEP) will be the sum of the proposed prices for the base year and all options. The TEP will be used for evaluation purposes only and does not constitute the total contract price, however, all prices that comprise the TEP are contractually binding and thus all prices must be populated.
ii. Technical Acceptability (not a tradeoff factor). Next, the government technical evaluation team will review the technical proposal submitted by the lowest priced offeror on an acceptable/unacceptable basis to ensure the solicitation requirements including all stated terms, conditions, representations, certifications, and all other information required by this solicitation are met. For price comparison purposes, technical evaluations cease when the technical evaluation teams find two proposals technically acceptable. Only proposals deemed technically acceptable (either initially or as the result of discussions) will be considered for award.
1. Each Technical Capability subfactor will receive a rating of acceptable, or unacceptable. If any subfactor is rated unacceptable, the entire proposal may be rendered technically unacceptable. Only proposals deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The Technical Volume will be evaluated for acceptability in accordance with the criteria set forth in this section. The Offeror's Technical Volume must convey to the Government that the Offeror is capable, possesses adequate technical expertise and experience, possesses sufficient resources, and is able to plan, organize, and use those resources in a coordinated and timely fashion to meet the needs of the Government. The Government will evaluate the Offeror's Technical Volume to ensure that each requirement in the Performance Work Statement (PWS) is addressed adequately. The Technical Volume shall explain how the contractor will accomplish/satisfy the requirements. The Technical Volume shall NOT simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the requirements in the PWS. If an Offeror rephrases/restates the PWS, their Technical Volume will be unacceptable.
2. The Government Technical Evaluation Team will evaluate the technical proposals on an acceptable/unacceptable basis, assigning one of the ratings in the table below. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. The proposals shall be evaluated against the Technical Subfactors, and all requirements found in the Performance Work Statement (PWS).
Rating Description
Acceptable: The proposal meets specified minimum requirements necessary for acceptable contract performance.
Unacceptable: The proposal fails to meet specified minimum requirements necessary for contract performance. Proposals with an unacceptable rating are not awardable.
(B) Award Decision: The award decision will be made as follows: i. Step One - Evaluate Price. Completeness- The Government will review the pricing submissions for completeness and compliance with Section L of the RFP. Incomplete price submissions will NOT be evaluated, and the proposal may be eliminated from the competition.
Price Reasonableness - The Offerors price proposal will be evaluated using one or more of the techniques defined in FAR 15.404-1 (Proposal Analysis Techniques). Generally, adequate price competition will satisfy the criteria for price reasonableness.
Total Evaluated Price (TEP) - The TEP will be calculated as the sum of the proposed prices for the base year and all options. The TEP is for award purposes only and is not contractually binding; however, all prices that comprise the TEP are contractually binding and thus all prices must be populated. An omitted price may result in proposal elimination.
ii. Step Two - Determine Technical Acceptability. The technical evaluation provides an assessment of the Offeror's capability to satisfy the Government's requirements. The Government will evaluate lowest priced proposal first for technical capability and determine technically acceptability or unacceptability. If unacceptable, the next lowest priced proposal will be technically evaluated. For price comparison purposes, technical evaluations cease when the technical evaluation teams find two proposals technically acceptable. Technical Subfactors are as follows:
Technical Subfactor One: Management Control Plan (Acceptable/Unacceptable) - Offerors are required to submit a comprehensive and detailed Management Control Plan that clearly outlines the methodology, approach, and the specific experience relevant to successfully providing pest and rodent control services, including the integration of mechanical cleaning tasks as per PWS Paragraphs 2.1, 2.2, and 5.6. This plan must not only describe how the offeror intends to execute the required services but also provide a clear framework for oversight, management of resources, and coordination with government representatives.
To be deemed acceptable, the Management Control Plan must demonstrate that the offeror has a minimum of five years of verifiable experience in the field of pest and rodent control, with specific emphasis on government or large-scale contracts. It should also outline any relevant certifications or qualifications held by the offeror's personnel, details of any innovative approaches or best practices that will be employed to meet or exceed the performance work statement (PWS) requirements, and a clear timeline for key actions. Furthermore, the plan must include a strategy for continuous monitoring and adjustments to ensure that pest control efforts remain effective throughout the contract's duration.
The plan should also ensure compliance with all legal and regulatory standards for pest control, including any applicable local, state, and federal laws. Submissions should avoid generic responses or mere acknowledgment of the PWS; incomplete descriptions, lack of detail, or a failure to address specific PWS requirements will result in an unacceptable rating. Proposals should be specific, detailed, and demonstrate the offeror's thorough understanding of the project's demands, ensuring that the required services can be delivered to the highest standard.
Technical Subfactor Two: Quality Control Plan (Acceptable/Unacceptable) - Offerors must submit a thorough and robust Quality Control Plan that emphasizes their ability to maintain the highest standards of pest and rodent control services while adhering to PWS Paragraph 6.5. The Quality Control Plan should serve as a comprehensive guide, describing in detail the offeror's procedures for ensuring compliance with all contractual requirements and maintaining the quality of service throughout the term of the contract.
The Quality Control Plan should also clearly identify the roles and responsibilities of key personnel involved in quality assurance and detail the processes that will be used to measure performance, identify deficiencies, and implement corrective actions promptly. The offeror's approach to training personnel, ensuring compliance with health and safety regulations, and managing subcontractors (if applicable) should also be addressed.
The plan should outline the offeror's approach to ensuring continuous improvement in service delivery, including details on inspections, audits, corrective actions, and performance metrics.
Technical Subfactor Three: Past Performance Factor (Acceptable/Unacceptable) - To be rated as acceptable, the offeror must demonstrate a minimum of five years of experience directly related to pest and rodent control services, with an emphasis on projects of similar size and scope. The offeror should provide specific examples of current and/or past performance that illustrate their capability of meeting or exceeding contract performance requirements. Contractor shall provide at least one example. If the example is a government contract, offeror shall provide the contract number and government point of contact.
(C) Discussions: It is the Government's intent to award without discussions; therefore, it is imperative that Offerors submit their best terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs), and the Final Proposal Revisions (FPRs) will be considered in making the selection decision.
(D) Tradeoffs will not be made between technical and price among those Offerors who have been determined technically acceptable.
(End of Provision)
(14) Offerors are advised to include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer.
(15) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.
(16) The clause at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. The additional FAR clauses that apply to this acquisition included in FAR clause 52.212-5 are included below starting on page 43 of the document labeled “Clauses”.
(17) Invoices. An invoice shall be submitted for the delivery.
In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests, use of electronic payment requests is mandatory. Wide Area WorkFlow (WAWF) is the Department of Defense system of choice for submission of invoices and receipt/acceptance of documents. Detailed information regarding WAWF is available on the internet at https://wawf.eb.mil/.
(18) Other Clauses and Provisions applicable to this acquisition are included in the document labeled “Clauses”.
(19) Defense Priorities and Allocations System (DPAS): N/A
(20) Proposal Submission Information:
Offers are due by 04:00 PM mountain time 13 September 2024 via electronic mail to willie.little@us.af.mil or at devin.laughter@us.af.mil.
(21) For additional information regarding the solicitation, contact Willie Little at willie.little@us.af.mil or Devin Laughter at devin.laughter@us.af.mil.
Notice to Offerors:
The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address.
https://www.acquisition.gov
Attachments:
Performance Work Statement (PWS)
CDRL’s
Solicitation – FA822424Q0018
Wage Determination’s
