THIS IS A SOURCES SOUGHT SYNOPSIS. This is only a sources sought announcement and not an intent to procure. A solicitation is not available at this time and any requests for a solicitation will not receive a response. The Defense Logistics Agency (DLA) Troop Support Pacific is conducting a market research to identify local sources capable and interested in fulfilling a requirement for the procurement and delivery of CLASS VIII, Medical Laboratory Reagents, in support of United States Naval Hospital (USNH), located in Okinawa, Japan. The responses to this sources sought synopsis will be used to make appropriate acquisition decisions for the next procurement phase. After review of the responses submitted regarding this potential acquisition, a solicitation announcement may be published in beta.SAM Business Opportunities if and when the Government intends to continue with the procurement.
The applicable North American Industry Classification System (NAICS) code is 423450 Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers. This industry comprises establishments primarily engaged in the merchant wholesale distribution of professional medical equipment, instruments, and supplies (except ophthalmic equipment and instruments and goods used by ophthalmologists, optometrists, and opticians). The small business size standard is 200 employees.
DLA Troop Support Pacific contemplates a Firm-Fixed Priced Indefinite Delivery, Indefinite Quantity type contract for a base period of 12 months and two options period currently estimated under $5,400,000.00; which is inclusive of shipping and delivery.
The delivery location will be the United States Naval Hospital (USNH) Okinawa Laboratory Department, Camp Foster, Ginowan City Okinawa, Japan.
The Laboratory Department of the United States Naval Hospital Okinawa (USNHO), Japan currently operates two (2) VITROS 5600 Analyzers. The contractor shall furnish two VITROS 5600 Analyzers to include training for the personnel, onsite equipment maintenance emergency repair and preventive maintenance service, necessary to fulfill the test requirements, to USNH Okinawa without any additional cost to the Government. Title to the equipment shall remain with the Contractor during the period of this contract. USNH Okinawa will take all reasonable and customary measure to ensure the safety of the equipment and will not move the equipment out of the laboratory, sub-lease the system or transfer title to any other facility. All accessories (including unused consumable other than reagents procured under this contract) furnished by the Contractor shall accompany the equipment when return to the Contractor. Contractor shall disconnect the analyzer(s) (gas, water, air, etc) and shall be responsible for all packing and shipping required to remove the analyzer(s).
The Contractor shall provide Ortho reagents, quality controls and consumables compatible with the VITROS 5600 Analyzers.
See attached Item Characteristic - Please reference Attachment 1 for a complete listing of the VITROS 5600 Analyzers and reagents, quality controls and consumables required for use with the VITROS 5600 Analyzers located at the Laboratory Department of USNHO on Camp Foster, Okinawa, Japan.
The Contractor shall provide the same lot number for all Ortho reagents, quality controls and consumables supplied under this contract. All items shall be calibrated and/or validated in accordance with the College of American Pathologists (CAP), Federal Drug Administration (FDA), American Association of Blood Banks (AABB) and Clinical and Laboratory Standards Institute (CLSI) standards. All Ortho reagents, quality controls and consumables shall be delivered as directed on the itemized sheet and within the Original Equipment Manufacturer (OEM) temperature requirements.
All packing, labeling and packaging shall be completed in accordance with standard commercial practices. All supplies shall be delivered to comply with all manufacturer packaging and marking requirements for domestic shipment and protected in a manner to prevent deterioration or damage during shipment from the manufacturer to the final destination. As required, supplies shall be kept at negative 18 degrees Celsius to 8 degrees Celsius during delivery from the Contractor’s facility to the final destination or delivery point. Each shipment shall maintain a single lot number for each type of reagent throughout the life of the contract. All items provided shall be delivered with a minimum of a six (6)-month shelf life upon receipt of delivery to the USNH, located in Okinawa, Japan.
Any reagents or consumables deemed unacceptable by the Government upon delivery, regardless of the nature of the defect or damage, or will be rejected and shall become the sole responsibility of the Contractor to replace at no additional expense to the Government.
Interested parties shall be an authorized distributor and shall provide the following information to the Government: (1) Name of company - include company address, a contact person’s name, telephone number, and email address; (2) Company size (please specify as either large, small business, etc.; (3) Describe in detail the firm’s capability to provide the items listed above and in the attachment along with meeting item lead and delivery times; (4) Describe in detail the firm’s capability to provide on-site equipment maintenance and emergency repairs; (5) A memo or correspondence which authorizes distributor to distribute the manufacturer’s products.
Respondents should include applicable Duns and Bradstreet Number (DUNS) and System for Award Management (SAM) Commercial and Government Entity (CAGE/NCAGE) code number.
***THIS NOTICE IS NOT A SOLICITATION ANNOUNCEMENT AND A CONTRACT WILL NOT BE AWARDED FROM THIS ANNOUNCEMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT AND ANY FOLLOW-UP INFORMATION REQUESTS. ALL INFORMATION SUBMITTED WILL BE HELD IN A CONFIDENTIAL MANNER AND WILL ONLY BE USED FOR PLANNING PURPOSES***
The Government will not pay for any materials furnished in response to this notice. Submittals furnished will not be returned to the sender. Responses must be received no later than 08:00 pm (noon). Japan Standard Time (JST) on Monday, September 30, 2024. Please submit all information via email to bradley.ahnee@dla.mil and arlene.renner@dla.mil.
