This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitation will not be issued. Quotes shall reference solicitation number HQC004-24-Q-0067. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 dated May 22, /2024. The associated NAICS code is 811310 with a small business size standard of $12.5 million. The Government intends to award one firm fixed price contract for one base year and four one-year options. The options may be exercised at the discretion of the Government. This requirement is being solicited as 100% small business set-aside.
Description of Requirement: The Defense Commissary Agency (DeCA) has a recurring requirement for Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) Equipment at stores located at Group 13 Mountain Home.
The MFP equipment consists of mixer/grinders, meat conveyors, meat saws, ovens, proofers, meat choppers, meat tenderizers, meat slicers and rotisseries. The contractor will provide all labor, supervision, equipment tools, materials, transportation, permits and any other necessary items to keep MFP equipment operational. A firm fixed-price contract is contemplated for this requirement. There is no commitment by the Government to be responsible for any monies expended by industry responses to this RFQ
Period of Performance (POP):
Base Year: October 1, 2024 –September 30, 2025
Option Year One: October 1, 2025 – September 30, 2026
Option Year Two: October 1, 2026 – September 30, 2027
Option Year Three: October 1, 2027 – September 30, 2028
Option Year Four: October 1, 2028 – September 30, 2029
Contract Line Items (CLINs) – See attached Excel Spreadsheet to submit pricing.
52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) applies to this acquisition.
52.212-2, Evaluation-Commercial Products and Commercial Services (N0V 2021).
Award will be made to the responsible Offeror whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(i) Technical Acceptability of Service
(ii) Price
(iii) Past performance
Technical acceptability: Each offeror shall submit a technical offer, including attachments. It is imperative that your written technical offer addresses the evaluation factors outlined below in FAR 52.212-2. The narrative must be written in a clear, concise fashion, describing the technical experience of technicians and how the offeror proposes to perform the requirements stated in the Performance Work Statement (PWS).
Please respond to the following:
• Provide a brief narrative, not to exceed 3 pages, explaining how your company intends to perform the
standards prescribed in Section 3 of the PWS.
• Provide a brief narrative, not to exceed 3 pages, explaining how your service technicians have a sound
mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and
repairing the equipment listed in PWS Section 1.2 D
Price: Provide your best price foreach line item. The price for PM’s will be quarterly and the price for Unscheduled Repairs to include parts, labor and travel will be Monthly. Enter all pricing for the base and option years.
Technical and past performance, when combined, are equally important to price.
Award will be made based on price and technical capability of the offeror. Offeror will be determined to be technically acceptable if their proposed service meet the minimum requirements/standards outlined in the performance work statement
FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2022) must be completed and submitted with quote.
52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition.
52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (May 2024)
Additional Provisions, Contract Requirements, and Terms and Conditions
PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE
52.203-3 Gratuities APR 1984
52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020
52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017
52.204-7 System for Award Management OCT 2018
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020
52.204-13 System for Award Management Maintenance OCT 2018
52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities DEC 2023
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment NOV 2021
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015
52.219-6 Notice of Total Small Business Set-Aside NOV 2020
52.219-8 Utilization of Small Business Concerns Feb 2024
52.222-3 Convict Labor JUN 2003
52.222-21 Prohibition of Segregated Facilities APR 2015
52.222-26 Equal Opportunity SEP 2016
52.222-37 Employment Reports on Veterans JUN 2020
52.222-40 Notification of Employee Rights Under the National Labor Relations Act DEC 2010
52.222-41 Service Contract Labor Standards AUG 2018
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards- Price Adjustment (Multiple Year and Option Contracts) AUG 2018
52.222-50 Combating Trafficking in Persons NOV 2021
52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022
52.223-3 Hazardous Material Identification and Material Safety Data FEB 2021
52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024
52.223-20 Aerosols MAY 2024
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.232-17 Interest MAY 2014
52.232-18 Availability of Funds APR 1984
52.232-33 Payment by Electronic Funds Transfer--System for Award Management OCT 2018
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.237-1 Site Visit APR 1984
52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984
52.244-2 Subcontracts OCT 2010
52.245-1 Government Property SEP 2021
52.245-9 Use and Charges APR 2012
252.201-7000 Contacting Officer’s Representative DEC 1991
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEPT 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.203-7005 Representation Relating to Compensation of Former DoD Officials SEP 2022
252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls OCT 2016
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
252.209-7004 Subcontracting with Firms That Are Owned or Controlled by The Government of a Country that Is A State Sponsor of Terrorism MAY 2019
252.216-7009 Allowability of Legal Costs Incurred in Connection with a Whistleblower Proceeding DEC 2022
252.223-7008 Prohibition of Hexavalent Chromium JAN 2023
252.225-7001 Buy American and Balance of Payments Program FEB 2024
252.225-7002 Qualifying Country Sources as Subcontractors MAR 2022
252.225-7012 Preference for Certain Domestic Commodities APR 2022
252.225-7048 Export-Controlled Items JUN 2013
252.232-7010 Levies on Contract Payments DEC 2006
252.239-7001 Information Assurance Contractor Training and Certification JAN 2008
252.243-7001 Pricing of Contract Modifications DEC 1991
252.243-7002 Requests for Equitable Adjustment DEC 2022
252.244-7000 Subcontracts for Commercial Items NOV 2023
252.245-7003 Contractor Property Management System Administration APR 2012
252.247-7023 Transportation of Supplies by Sea JAN 2023
CLAUSES INCORPORATED BY FULL TEXT
Quoter shall include a completed copy of the provision at 52.204-20, Predecessor of Offeror (AUG 2020), with its offer.
Quoter shall include a completed copy of the provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021), with its offer.
Quoter shall include a completed copy of the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation (OCT 2020), with its offer.
Quoter shall include a completed copy of the provision at 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016), with its offer.
Quoter shall include a completed copy of the provision at 52.219-28, Post-Award Small Business Program Representation (Sep 2021), with its offer.
52.217-8 Option to Extend Services (NOV 1999)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
• (a) 30 days; 60 days
• (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
• (c) 60 months
52.222-35 Equal Opportunity for Veterans (JUN 2020)
52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)
52.233-2 Service of Protest (SEP 2006)
• (a) Melba Brown
• Director, Acquisition Management
Defense Commissary Agency
ATTN: CCQS
1300 E Avenue
Gregg-Adams, Virginia 23801-1800
• (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
• https://acquisition.gov/browse/index/far
• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html
52.252-2 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
• https://acquisition.gov/browse/index/far
• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html
52.252-6 Authorized Deviations in Clauses (NOV 2020)
• Defense Federal Acquisition Regulation (48 CFR Chapter 2)
252.215-7008 Only One Offer (DEC 2022)
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)
252.232-7006 Wide Area Workflow Payment Instructions ((JAN 2023)
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0866
Issue By DoDAAC HQC004
Admin DoDAAC** HQC004
Inspect By DoDAAC N/A
Ship To Code N/A
Ship From Code N/A
Mark For Code N/A
Service Approver (DoDAAC) HQC
Service Acceptor (DoDAAC) HQC
Accept at Other DoDAAC N/A
LPO DoDAAC N/A
DCAA Auditor DoDAAC N/A
Other DoDAAC(s) N/A
Quoter Requirements: Please submit complete quotes no later than 4:00 p.m. Eastern Standard Time (EST) on September 13, 2004.
Vendors shall submit quotes by email to Tammy Mahone, Contract Specialist and Melba Brown, Contracting Officer via email at tammy.mahone@deca.mil and melba.brown@deca.mil. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 90 calendar days after close.
Please ensure all information requested is included. Information will be posted to Contract Opportunities: https://sam.gov/content/opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.
Questions pertaining to this solicitation may be directed to Tammy Mahone and Melba Brown via email at tammy.mahone@deca.mil and Melba.brown@deca.mil. Question(s) must be received by 12:00 PM EST on September 9, 2004.
STORE
EQUIPMENT LIST Mountain Home
1M10 CONVEYOR, MEAT, PORTABLE, INCLINED 1
1M20-A MIXER/GRINDER SINGLE 2
1M20-B MIXER/GRINDER TANDEM
1M20-HV MIXER/GRINDER HEAVY DUTY
1M18 SAW, MEAT, BAND TYPE 2
1B12-A OVEN, ROTARY, ELECTRIC, SINGLE
1B12-B OVEN, ROTARY, GAS SINGLE
1B13-A OVEN, ROTARY, ELECTRIC, DOUBLE
1B13-B OVEN, ROTARY, GAS DOUBLE
1B15 MINI ROTARY OVEN AND PROOFER COMBO 2
1B20 PROOFER, ROLL-IN
1M14 CHOPPER, MEAT, TABLE TOP MODEL 1
1M16 MOLDER/ BULKER/ MEAT ATTACHMENT 2
1M34 TENDERIZER, MEAT, TABLE TOP MODEL 2
1M37 HORIZONTAL SLICER, MEAT CLEAVER
4SMA SLICER, MEAT, AUTOMATIC 3
1D09 ROTISSERIE 1
See Attached
Attachment 1 Performance Work Statement (PWS)
Attachment 2 Pricing Sheet (Contract Line-Item Structure)
Attachment 3 MFP Preventive Maintenance Check List
