**Modification 2: Clarification: Can you confirm they have 511B and not 511A? Cibecue requires the 511B Chair armrest kit.
**Modification 1: extension to due dates: Tuesday, September 17th, at 12 PM PDT.
Questions/Answers:
- Are drawings of the cabinets for the dental rooms available? Answer: Drawings of the cabinets are not available. Details including dimensions and quantities are included in the technical specifications document. Please review the document as certain consoles vary in size and configuration.
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Could you please clarify why page 3 provides detailed warranty periods for equipment that is not being requested on this RFQ? For example, the RFQ does not include lights, delivery systems, monitor mounts, motors, tubing, or control modules. Answer: Page 3 of the statement of work documents requires a parts and labor warranty. Section 3 specifically states the A-dec standard manufacturer warranties that includes cabinetry, chairs, electric motors. We require an A-dec warranty on all A-dec items listed in the bill of materials. In this case, the cabinetry/furniture warranty requirements are applicable.
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Could you please confirm that removal and disposal of existing equipment is to include "equal" items to the products being quoted? For example, since there are no dental lights included in the solicitation, there will not be removal of dental lights. Removal & disposal should be on a "1-to-1 basis, based on new items purchased on this RFQ". Answer: De-installation services will require removal of equal items (older A-dec consoles/cabinetry) and installation of new cabinetry in the existing footprint. There are existing equipment (dental lights, x-rays, etc) that will remain in the dental space. The statement of work requires installation of new A-dec cabinetry to conform to site conditions including existing equipment and utilities connections). Please refer to Section 2.2 and Section 3 of the Statement of Work for more details.
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The solicitation includes (2) Dexis Focus IntraOral XRay units, which are not manufactured by A-dec. Could you please update 12.3 accordingly to also require an Authorized Distributor Letter from the manufacturer, which is Dental Imaging Technologies Corporation (DITC)? Answer: Authorized distributor letters are required for all equipment, so A-DEC and Dental Imaging Technologies Corporation (DITC) would both be required.
TO RECEIVE UP TO DATE INFORMATION ON THIS REQUIREMENT, INCLUDING ANSWERS TO VENDOR QUESTIONS, MODIFICATIONS TO THE REQUIREMENT OR EXTENSIONS TO THE OFFER DUE DATE, USE THE FOLLOW THIS REQUIREMENT FEATURE TO ENSURE SYSTEM NOTIFICATIONS.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation # RFQ-24-PHX-076 and this notice is issued as a Request for Quotation (RFQ). This is a combined synopsis/solicitation for commercial commodities/services. Submit written quotes only, oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).
This requirement is under North American Industrial Classification Standard (NAICS) codes: 339114 Dental Equipment and Supplies Manufacturing; Small Business Size Standard: 750 employees. A tiered evaluation preference will be used to first evaluate quotes from Indian Small Business Economic Enterprises (ISBEE); if no awards can be made to an ISBEE, Indian Economic Enterprises (IEE) will be evaluated. If no awards can be made to an IEE; then, any other quotes will be reviewed.
Definitions. Indian Economic Enterprise (IEE). Any business activity owned by one or more Indians or Indian Tribes that is established for the purpose of profit provided that: the combined Indian or Indian Tribe ownership must constitute not less than 51 percent of the enterprise; the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract; and the management and daily business operations of an enterprise must be controlled by one or more individuals who are Indians. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. The enterprise must meet these requirements throughout the following time periods:
- At the time an offer is made in response to a written solicitation;
- At the time of the contract award; and
- During the full term of the contract.
Indian Small Business Economic Enterprise (ISBEE). An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR part 121. Offerors that do not fall into this category will not be considered for award.
REQUIREMENTS: Indian Health Service (IHS) – Phoenix Area Office (PAO), 40 North Central Ave., Phoenix, Arizona 85004-4424 has a Brand Name or Equal requirement for A-DEC Dental Operatory Equipment for the Cibecue Health Center.
*See attached Bill of Materials for items, descriptions and part numbers.
This procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items. Vendor shall be an Original Equipment Manufacturer (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The quote MUST include a copy of the authorized distributor letter from the manufacturer to verify that the vendor is an authorized distributor of the products being quoted.
Contracting Officer (CO) and Contracting Officer Representative(s) (COR(s)) Quality Assurance Personnel. The CO will appoint CORs for management of the day-to-day activities of this requirement. The identity, title, and authority of this representative will be provided in writing to the Contractor after award.
SERVICE PERFORMANCE LOCATION:
Cibecue Health Center
P.O. Box 37
Cibecue, Arizona 85911
**QUESTIONS DUE DATE: 09/10/2024 1:00 PM PDT – all questions must be submitted via email.**
***QUOTE DUE DATE: 09/13/2024 11:00 AM PDT - all quotes must be received by email.***
This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation to the lowest priced responsive and responsible offeror on an “All or None” basis, meaning that the offeror must be able to supply the total quantity requested of the acquisition to be considered for award.
This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05 dated 05/22/2024. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far/part-52.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023)
FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022)
Offerors to be considered responsible, shall have an active registration status, prior to award, in the System for Award Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022). The provision can be submitted at www.sam.gov.
CLAUSES INCORPORATED BY REFERENCE:
The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far/ (FAR) and www.acquisition.gov/hhsar (HHSAR);
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023);
52.212-3 Offeror Representations and Certification - Commercial Products and Commercial Services (Dec 2022);
52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022);
52.217-5 Evaluation of Options (JULY 1990);
52.217-8 Option to Extend Services (NOV 1999);
52.217-9 Option to Extend the Term of the Contract (MAR 2000);
52.222-3 Convict Labor (JUN 2003);
52.222-21 Prohibition of Segregated Facilities (APR 2015);
52.222-26 Equal Opportunity (Sept 2016);
52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020);
52.222-41 Service Contract Labor Standards (Aug 2018);
52.225-1 Buy American-Supplies (Oct 2022);
52.225-13 Restrictions on certain foreign purchases (Feb 2021);
52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018);
52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013);
52.233-2 Service of Protest (SEP 2006);
52.252-1 Solicitation Provisions Incorporated by Reference;
52.204-7 System for Award Management (Oct 2018).
CLAUSES INCORPORATED BY FULL TEXT:
52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)
The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023), applies to this solicitation.
The provision at FAR 52.212-2, Evaluation – Commercial Items does not apply to this acquisition. This acquisition will be evaluated based on price. This acquisition will be awarded to the lowest priced responsive and responsible offeror on an “All or None” basis, meaning that the offeror must be able to supply the total quantity requested of the acquisition to be considered for award.
All offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with their quote.
PRICING: Price will be evaluated in whole, including all optional accessories quoted.
52.252-1 – Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far
52.252-2 – Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
https://www.acquisition.gov/far/52.252-2
DEPT. OF HEALTH & HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES (INCORPORATED BY REFERENCE):
No. HHSAR Clause No. Title Date
352.203-70 Anti-Lobbying DEC 2015
352.208-70 Printing and Duplication DEC 2015
352.223-70 Safety and Health DEC 2015
352.227-70 Publications and Publicity DEC 2015
352.239-74 Electronic and Information Technology Accessibility DEC 2015
Tax Exempt The Department of Health and Human Services, Fort YUMA PHS Indian Hospital, is Tax Exempt under A.R.S.42-5063(C)(3)(a), A.R.S.42-5067(B)(1), A.R.S.42-5065(B)(2)(a), A.R.S.42-5066(B)(3) (a), A.R.S.42-5074(B)(8), A.R.S.42-5071(B)(2)(a), A.R.S.42-5061(A)(25)(a), and A.R.S.42-5159(A)(13)(a),(b),(c), State of Arizona Department of Revenue. (Copy of Certificate available upon request).
