Page 1 of 5 Northern Indiana Health Care System, Hoosier CBOC, Peru, IN Project #: Hoosier Eye Clinic POC Jana Gordon STATEMENT OF WORK GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for healthcare systems furniture for Northern Indiana Health Care System Hoosier CBOC, Peru, IN. 1496 W Hoosier Blvd. Peru, IN 46970 that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes Healthcare systems furniture and services. Service required is detailed in SV1, SV4. Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award. Healthcare furnishings include, a 10 x 12 , 3-sided demountable wall system with clerestory windows and a sliding glass door. MTR MSF1 Modular Systems Furniture General Requirements and related services. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications. Furniture delivery and installation will be required in November 2024 Duty hours will be 8:00am-4:00pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteeth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by Jana Gordon Only include products specified. Prepare and provide as built furniture drawings in PDF and AutoCAD. Provide maintenance manuals for all products specified. KICKOFF MEETING The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person or by TEAMS at Northern Indiana Health Care System Time and date will be determined by VA Point of Contact. SUBMISSION OF QUESTIONS Questions: All questions must be submitted to Robin Whitfield, Contract Specialist by 09/13/2024 5PM EST. All questions submitted for this solicitation must be electronically sent to the following email address: robin.whitfield@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer, Dwight Petsche. SUBMISSION OF QUOTATION Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) drawings, (floorplans, isometrics, shop drawings) complete manufacturer s product specifications Bill of Materials tagged per CLIN/ floorplan department and room etc. quantity of man hours for labor/installation project management plan product literature project staffing plan physical finish samples sustainability certification documents complete testing results / certificates warranty. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing) price quote with separate line for labor/installation Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email size limitation, to Robin Whitfield, Contract Specialist; robin.whitfield@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Quotes submitted after September 17, 2024 5PM EST. will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. EVALUATION CRITERIA Task order will be evaluated on: Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy. Labor/Services appropriate to the scope of work. (no pricing included) Project staffing plan appropriate to scope of work Project management plan appropriate to scope of work PRODUCT General All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See attachment for technical requirement of products. Line Items: MSF1- Modular Systems Furniture 10' x 12', 3- sided demountable wall system with clerestory windows and a sliding glass door. 1 Product basis of design - nxtwall MSF1 Modular Systems Furniture General Requirements: PANELS (Monolithic and frame and tile options) Salient Characteristics: To include minimum of the following specifications: a. Meet ANSI/BIFMA standards for Standard Panel Systems; b. ASTM E84,Class A. c. Meet UL Listing requirements. d. Structural panels / frames height range from 38 - 84 (+/- 2 ) e. Ability to contain and distribute power and data with UL listed products. f. Capability for hard wire into hospital grade power system g. Capability for emergency power receptacles and hospital grade receptacles to be installed in modular system base or beltline locations h. Panel assemblies shall have a frame of welded of i. rectangular, 18 gauge or better cold rolled steel tubing, with welds ground smooth and flush at the joints. j. Hanger frames for the vertical frame between panels shall be painted slotted, 14 gauge cold rolled steel or better. k. Slots for hanging components shall be at 1 increments. l. Panels shall have two 18 gauge steel or better support posts and 2 leveling glides with injection molded, ABS foot on a threaded steel shank. m. Glides shall be independently adjustable to a minimum of 1-1/4 . n. All panels shall include top caps, end trims, and base covers, including change of height trims where needed and be available in matching paint colors. o. UL rated panel electrical components shall be available to fully power panels with standard AC 120 volt power at base and worksurface height through base power supplies or power pole supplies at the top channel. Integrated channels to route and distribute data cabling at the base are required as standard and at worksurface height or top channel as an option. p. Panel / tile surfaces available in laminate, acoustical fabric, wood veneer, glass or acrylic glazing of clear, frosted, and patterned designs. Connectors: a. Panel Connections are allowed of various types but shall be of cold drawn steel with a threaded steel sleeve attaching points. All connections are to be metal to metal. b. Panel connectors shall be available for straight, two, three and four way 90 degree, 135 degree end of run, T mount, and wall mount connections. c. Wall start, connects a panel to an architectural wall, column, or panel of equal height at a 90 degree angle. Wall starts to be of 18 gauge cold rolled steel, with a top and bottom wedge block of cast aluminum. d. Wall filler strip to be of medium density fiberboard or flexible rubber type extrusion and allow for field cutting to appropriate length. SERVICES Service required is detailed in SV4/SV1 All services can be performed during normal business hours (8am-4:30pm Est. Monday through Friday except on Holidays) Design Contract Tasks/Requirements The contractor shall attend a minimum of three (3) in-person meetings at the Northern Indiana Health Care System to review final award with VA Interior Designer and End Users and to make necessary revisions. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to ¼ scale drawings showing layouts of awarded product. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer. The product must not be placed into production without clearance from the VA COR. The contractor shall provide final, clean ¼ scaled drawings of product layout for sign-off prior to scheduling manufacturing. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days. The contractor shall provide 30 days free storage. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. [filJ 3N'lfl 3A3 O [ill] 9NllS3l Par1ition 1 10'3"13/16 3'3"1/3 3'3"1/3 3'3"1/3 # a..EAR .f' 4 C.l.EAR /7 .f' ru.AR /7 . , '"""' . , Partition 1 <,.D... ; M ,£..'..?. M M b M _:j g C t ? C')
