COMBINED SYNOPSIS/SOLICITATION
Office of Sustainable Fisheries (OSF) Meeting Space
Similar services previously conducted under PO 1333MF23PNFFK0132 and FPDS should be consulted for acquisition information. 1333MF24Q0098 could not be amended so this solicitation is issued. 1333MF24Q0098 is inactive. 1333MF24Q0154 contains revisions.
Any correspondence email subject line should reference the SAM.GOV Notice ID number:
1333MF24Q0154
(I) This is a combined synopsis/solicitation for commercial items prepared in accordance
with the format in FAR Subpart 12.6, as supplemented with additional information included in
this notice and in accordance with the simplified acquisition procedures authorized in FAR Part
13. This announcement constitutes the only solicitation; quotes are being requested and a written
solicitation will not be issued.
(II) The solicitation number for this procurement is 1333MF24Q0154 and is hereby
issued as a request for quotation (RFQ).
(III) The solicitation document and incorporated provisions and clauses are those in effect
through Federal Acquisition Circular 2024-05 (May 2024).
(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS
code is 721110. The small business size standard is $40M.
(V) This combined solicitation/synopsis is for the purchase of the following commercial
service(s): OSF Conference Room Space, Room Block and AV Services
CLIN structure is included in the attached SF18 - Office of Sustainable Fisheries (OSF) requires a meeting facility, Audio Visual, and sleeping accommodations in the Washington, DC area that are within walking distance to a Metro station in accordance with the attached Statement of Work (SOW).
(VI) Description of requirements can be found in the Statement of Work (SOW) attached to
the Sam.gov combined synopsis/solicitation posting.
(VII) Period of Performance: A block of hotel rooms consistent with the statement of work must be reserved with the capability to accept individual reservations online or by phone starting no later than 2 business days after the award. The meeting rooms in support of the meeting are to have a 24-hour hold starting on October 15, 2024, at 7:00 a.m. and ending on October 17, 2024, at 5:00 p.m. EST.
INVOICE FOR COVERED SERVICES TO BE BILLED VIA IPP IN ARREARS. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.
(VIII) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found in the solicitation. In addition see the addendum
ADDENDUM TO FAR 52.212-1 Instructions to Offerors—Commercial Products and
Commercial Services
ADDITIONAL QUOTE PREPARATION INSTRUCTIONS:
NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote
must be followed. Failure to provide all information to aid in the evaluation may result in the
offeror being considered non-responsive. Offers that are non-responsive may be excluded from
further evaluation and rejected without further notification to the offeror.
Submission of Quotes
1. Submit quotations to the office specified in this solicitation at or before the time specified in
the solicitation. Only Email quotes are acceptable and can be sent to
andrea.m.talbert@noaa.gov and Shawana.Randolph@noaa.gov
2. Contractor shall have an active registration in the System for Award Management (SAM)
found at www.SAM.gov in order to provide a quote and be eligible for award.
3. Vendor's response to this Request for Quote shall consist of the documents outlined in
the Combined Synopsis Solicitation to include applicable responses to clauses and provisions (Vendor certification through provision 52.222-52).
(i) The offer must be prepared in two parts: A technical quote and a business/price quote.
Each of the parts shall be separate and complete in itself so that evaluation of one may be
accomplished independently from evaluation of the other. The technical quote must not contain
reference to price; however, adequate information must be contained in the technical quote so
that the offeror’s technical approach is sufficiently detailed to provide a clear and concise
presentation that addresses all contract requirements and demonstrates a clear understanding of
the requirements.
(ii) The offeror shall submit:
a. Technical Quote: One (1) copy, electronic required.
b. Business/Price Quote: One (1) copy, electronic required.
Each part shall be clearly marked by title. There is no page limitation for the price quote.
(4) The Government will evaluate quotes in accordance with the provisions set forth in this
section and with the evaluation criteria stated below.
(5) The Offerors shall identify and explain any exceptions or deviations taken to any part of the
solicitation or conditional assumptions made with respect to the technical requirements of the
solicitation. Offerors should note that taking exceptions to the Government’s requirements may indicate an unwillingness or inability to perform the contract, and the quote may be evaluated as such.
(a) Technical Quote
Vendors shall submit the following in their technical quote:
Technical/Logistical Capability and Hotel and Meeting room Location and meeting room diagrams
Past performance information
(IX) FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)
Offers will be evaluated based on price and the factors set forth in paragraph (a).
The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.
The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.
The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.
The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:
(1) Technical/Logistical Capability and Location – The quotation will be evaluated on how the offeror intends to organize, staff, and manage, the quoted hotel and meeting room and A/V capabilities and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.
(2) Past Performance – The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.
Offeror shall provide at least three (3) past performance references. Provide name, address, phone number, and description of the project.
If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.
(3) Relational Price – The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach. The Contractor shall complete the cost breakdown table provided in the RFQ.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
(X) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer.
(XI) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.
(XII) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.
(XIII) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.
(XIV) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.
(XV) Quotes are required to be received in the contracting office as outlined in the SAM.GOV
“General Information” section of the posting. All quotes must be emailed to the attention of
Andrea Talbert at andrea.m.talbert@noaa.gov and cc to Shawana.Randolph@noaa.gov
(XVI) Any questions regarding this solicitation should be submitted electronically via email to shawana.randolph@noaa.gov and andrea.m.talbert@noaa.gov
Any and all emails shall reference the SAM.GOV Notice ID number in the subject line:
1333MF24Q0154
