This is a Sources Sought to conduct market research to determine the availability of small business vendors capable of providing services for requirement. Please see attached Statement of work for details. This requirement is a one-time service for the development and training of a Lockout, Tagout program on behalf of the Atlanta VA Medical Center located in Atlanta, Georgia. The sources sought does not guarantee the issuance of an RFQ. If you have the availability to provide the requirement, please respond to the sources sought with a capabilities statement. The sources sought is issued solely for information and planning purposes. It does not commit the Government to contract for any supply or service whatsoever. The VA is not, at this time, seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to the sources sought; all costs associated with responding to the sources sought will be solely at the interested vendor s expense. Not responding to the sources sought does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will not be returned. Please note that requirements defined to date may change before a final solicitation is released. Sources Sought requirements are as follows: 1. Please acknowledge if your company is an authorized provider of the of these services. 2. Submit responses and related information via email to Jessica.Cummings3@va.gov by 12:00 PM EST, September 13, 2024. Proprietary/Confidential material shall be clearly marked on every page that contains such. Include the name, phone number, and email address of the lead from your organization. VA reserves the right not to respond to any or all emails or materials submitted. 3. Provide Past Performance (if applicable) DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. STATEMENT OF WORK 1. REQUIREMENT: This requirement for a one-time service for the development and training of a Lockout, Tagout program on behalf of the Atlanta VA Medical Center located in Atlanta, Georgia. 2. BACKGROUND: Lockout Tagout (LOTO) procedures are required on the energy sources of mechanical, electrical and compressed gases. Procedures need to be developed for the main campus of the Atlanta VA Medical Center equipment in accordance with the VA written Compliance program for LOTO. 3. PERIOD OF PERFORMANCE: Period of performance is based upon award date and shall not exceed one (1) year to complete all items listed under Performance Requirements . Work shall be performed during the hours of 7:00 a.m. through 11:00 p.m. from Monday through Friday. Excluding weekends and all federal holidays. At this time no overtime is authorized. Overtime may be granted upon approval of the Contracting Officer Representative (COR) prior to the commencement of service performance. 4. PLACE OF PERFORMANCE: Atlanta VA Medical Center 1670 Clairmont Rd Decatur, GA 30033 Fort McPherson VA Clinic 1701 Hardee Ave SW Atlanta, GA 30310 Trinka Davis Veterans Village 180 Martin Dr. Carrollton, GA 30117 5. PERFORMANCE REQUIREMENTS: Vendor: will provide their own tools, materials, labor, and supervision. Vendor will provide all services required to include, but not limited to: 5.1: Survey and Procedures a) Complete the comprehensive survey of equipment and identify all machinery that require unique (individual) LOTO procedure(s) and all equipment that will share common procedures. Develop all written LOTO Procedures. 5.1.a.1: LOTO Procedures will be in compliance with the VA written compliance program 5.1.a.2: LOTO procedures will be in compliance with OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance b) Deliverable: Draft written procedures for each piece of machinery for review and comment. c) Deliverable: Final written procedures for each piece of machinery. 1 full set of final procedures will be submitted in binders, to be separated by campus and tabulated by location and equipment type. In addition, 1 copy of each procedure will be laminated and posted at each item of equipment for both unique and shared procedures. d) Deliverable: Energy Source Identification labels to be provided and fastened to energy control points where missing. 5.2: Equipment and Materials a) Identify all LOTO equipment required to be purchased to facilitate implementation of LOTO procedures. b) Deliverable: List of equipment to be installed as well as list of consumable materials, specifically locks and tags. c) Deliverable: Quote for the required equipment identified under CLIN 002, to included installation costs for LOTO equipment required to be installed on existing equipment. 5.3: Training a) Training of staff and Train the trainer. Develop training materials to facilitate training of Maintenance and Operations staffs at Atlanta VA Main campus . These materials will be comprehensive and will be used by VA personnel to conduct periodic in house training after the initial training is provided by the vendor. Training materials shall be in compliance with VA written compliance program, VA Memorandum EC 100 Lockout tagout, OSHA 29CFR 1910.147 and based on ANSI/ASSE 244.1 guidance and 2018 NFPA 70E. b) Deliverable: Comprehensive training materials. c) Deliverable: One training sessions will be conducted; 3 contact hours at Atlanta VA Main campus for M&O personnel. 5.4: Digital files and Software a) Digital Files and Software for future updates and new procedure development b) Deliverable: One digital copy of all developed procedures on a flash drive or cloud. c) Deliverable: Software or license code used for the development of LOTO procedures if other than Microsoft Word. 5.5: Delivery Schedule The vendor shall submit a schedule for all of the Performance Requirements . EMERGENCY CALL IN REQUIREMENT: The Contractor shall provide a telephonic method for the facility to call in emergency work orders for the system during any failures. Upon notification of failures the Contractor shall have a qualified technician at the facility within two (2) hours to conduct necessary repairs or support. CHECK-IN REQUIREMENTS: Contractor and all Contractor s Service Personnel shall check in and out with Engineering prior to performing and upon completion of all required service. This information is required to contact mechanics in case of an emergency during regular hours. SAFETY REQUIREMENTS: Contractor shall ensure all tools and equipment are secured at all times. Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each workday. All debris must be removed from the facility upon completion of service each day. Contractor shall ensure proper signage, barriers, and/or blockage of service area is provided where applicable, especially at hoist way doors and clearly visible to ensure patient/employee safety is adhered to. Smoking is not permitted in the Atlanta Medical VA at any time. TRAINING REQUIREMENTS: 30-Hour OSHA Construction Training for Project Manager 10-Hour OSHA Training for all personnel involved with the required service Site Visitation Recommend 6. INVOICES: a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) https://www.tungsten-network.com/. A properly prepared invoice shall contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge. c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows: Â Â Â Â Â Â Â Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP 7. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. 8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
