SOLICITATION (Amendment 0001)
RFQ FA487724QA511 – FY24 355 CES Dorm CCTV Upgrade
i. Solicitation FA4877‐24‐Q‐A-511 is issued as a Request for Quotation (RFQ)
ii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-06 effective 29 August 2024, The DFARS provisions and clauses are those effective 15 August 2024, The DAFFARS provisions and clauses are those effective 12 June 2024.
iii. This procurement is being issued as a total small business set-aside. The North American Industry Classification System Code is 334310 with a size standard of 750 employees. PSC: 5836
iv. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.
v. Davis‐Monthan Air Force Base intends to issue a firm‐fixed price purchase order for the following:
a.CLIN 001: Dorm CCTV System Upgrade in accordance with attached Performance Work Statement.
vi. The government will issue a purchase order to the offeror whose quote meets lowest price and technical acceptability. Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet defined products and services within Performance Work Statement.
vii. Important Dates/Times
- A site visit is scheduled for Friday, September 13th at 10:00 AM. Interested attendees must RSVP at least one business day prior. A calendar invite along with instructions will be emailed to those that RSVP’d within designated timeframe.
- All questions must be submitted via email no later than Monday, September 16th at 10:00 AM
- All quotes must be submitted via email no later than Wednesday September 23rd at 2:00 PM
viii. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. Amendments must be acknowledged in writing when submitting quote to POC’s listed below. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted in a timely manner by specified due date. If solicitation due dates are unattainable, the Contracting Officer reserves the right to extend solicitation.
x. Point of Contacts:
a. Primary: Jonathan Turk, jonathan.turk@us.af.mil, (520) 228-2213
b. Alternate: Adam Lynn, adam.lynn@us.af.mil, (520) 228-4967
ix. Attachments
- Attachment 1 – Performance Work Statement
- Attachment 2 – Provisions & Clauses
- Attachment 3 -- Questions & Answers
xi. FAR 52.212-1 Instructions to Offerors is incorporated by reference within the attached Provisions & Clauses. Please refer to Acquisition.Gov for full text. Quote submission must include, at minimum, those outlined in FAR 52.212-1 and projected period of performance.
xii. FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible
offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(i) technical capability of the service offered to meet the Government requirement;
(ii) price;
The lowest priced offer will be evaluated for technical acceptability. If found technically
acceptable award will be made without further consideration. If found technically unacceptable
the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror. Past Performance will not be
evaluated. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a
price and technical standpoint. However, the Government reserves the right to conduct
discussions if later determined by the Contracting Officer to be necessary. Offers that fail to
furnish required representations or information, or reject the terms and conditions of the
solicitation may be excluded from consideration. This will be a lowest price technically acceptable purchase. Technical acceptability – at a minimum – will consist of meeting all characteristics, including those above and all items listed in Attachment 1 – Performance Work Statement.
(b) Options. The Government does not require options for this requirement.
(c) A written notice of award or acceptance of an offer furnished to the successful offeror does not constitute a final award. The contract is not legally binding until bilaterally signed by the Contracting Officer and returned.
xiii. 5352.201-9101 ACC OMBUDSMAN (JUL 2023)
(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.
(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).
(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.
(d) The ombudsman has no authority to render a decision that binds the agency.
(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.
(End of clause)
xiv. 5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUN 2024)
(a) Contractors shall not:
(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or
(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.
(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:
(1) Halons: 1011, 1202, 1211, 1301, and 2402;
(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and
(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.
[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]
xv. 52.232‐18 Availability of Funds. (APR 1984)
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and unl the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
