COMBINED SYNOPSIS/SOLICITATION
W50S8324Q0006
Purchase Request Description
Mobile Hybrid Generators
For
Maine Air National Guard
1.This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Part 13 and Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is W50S8324Q0006. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06 dated August 29, 2024, and DFARS Defense Publication Notice Current to September 16, 2024.
2. The NAICS Code for this requirement is 335312, Motor and Generator Manufacturing with a small business size standard of 1250 Employees.
3. This acquisition is solicited at 100% set-aside under Small Business IAW 19.5 – Set aside for Small Business.
4. The Maine Air National Guard Bureau has a requirement for mobile hybrid generators. The 101st MSG/MSC Contacting Office intends to award one Firm Fixed Price (FFP) purchase order for these items. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.
5. The Contactor shall furnish all the labor, equipment, facilities and materials, and supplies to manufacture and supply the required items in a timely manner.
6. SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://sam.gov/content/home.
7. Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter’s are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.
8. Basis for Award: The Government intends to award a single purchase order to responsible offeror whose quote represents the best value to the Government, with appropriate consideration given to the two (2) evaluation factors. Technical Capability and Price. Commercial and Simplified Acquisition Procedures will be utilized to the max extent in a streamlined evaluation IAW FAR 12.602 and FAR 13.106-2. Award may be made without discussions with offerors. Offerors are cautioned that the award may not necessarily be made to the lowest priced quote. Offerors are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be solely on the information included in the quotation. Therefore, the offerors initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with offerors regarding quote elements.
9. Quote Preparation Instructions: Quotes shall be based on the requirements of the solicitation and must contain the following. All information shall be confined to the appropriate file. The quoter shall confine submissions to essential matters, sufficient to define the quote in a concise manner, to permit a complete and accurate evaluation of each quote. Each file of the quote shall consist of a Table of Contents. Proprietary information shall be clearly marked.
9.1 Quoters will be evaluated on the basis of information furnished by the quoter and submitted with the offer. The information called for is essential in determining whether or not the products being offered meets the salient characteristics of the Request for Quotations. Failure to submit the required information may preclude consideration of the offer for purchase.
10. Part 1: Technical: See attachment “Salient Characteristics” for a list of a desired product requirements. The offeror shall submit specifications, descriptive literature such as manufacture cut-sheets, or brochures confirming the items, make or model number to clearly reference to the descriptive data being provided. Digital proof or picture of the product or an active html link is an acceptable means to provide the information as well. Contractor's quoted supplies shall, at a minimum, meet the salient characteristics, specifications, deliverables, or performance requirements outlined in the solicitation.
11. Part 2: Price: The Government will evaluate the price by adding the total of all line items prices on the attached Pricing Sheet. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Price will be used to evaluate a quoter’s price and the extent to which it is fair and reasonable. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether the price is reasonable, complete and not unbalanced.
12. Delivery is F.O.B. Destination: If shipping cost is not included in total price, make sure to identify it as a separate line item. Shipping location is: 50 Western Ave, South Portland, ME 04106-2412
13. Submission of Quotes: Each quote shall be submitted via email. Changes as a result of quote revisions shall be identified via track changes, including a vertical line on the left margin of the page and date of change. Digital files shall be in Microsoft Word, Excel (viewable in 2013 version) and/or .pdf only.
14. Electronic Invoicing through Procurement Integrated Enterprise Environment (PIEE).
To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.
