Design-Build Pine Ridge Hospital Humidification and AHU 5 Replacement

South Dakota

10/07/2024 01:35 PM EDT

10/22/2024 05:00 PM EDT

HEALTH AND HUMAN SERVICES, DEPARTMENT OF - INDIAN HEALTH SERVICE - DIV OF ENGINEERING SVCS - SEATTLE

The Indian Health Service (IHS) is conducting a SOURCES SOUGHT/REQUEST FOR INFORMATION as outlined in FAR 15.201(c)(3) to gain knowledge of interest, capabilities, and qualifications of firms especially small businesses including: Native American/Indian-Owned Businesses (Indian Economic Enterprise (IEE)), 8(a) Certified Small Businesses, Historically Underutilized Business Zones (HUB-Zone) Small Businesses, Women Owned Small Businesses, Service Disabled Veteran-Owned Small Businesses (SDVOSB), Small Disadvantaged Businesses (SDB), and Veteran Owned Small Businesses.

NO PROPOSALS ARE BEING REQUESTED OR ACCEPTED WITH THIS RFI. THIS IS NOT A SOLICITATION FOR PROPOSALS. Respondents will NOT be notified of the results of this notice. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow-up information requested.

Market Research is being performed pursuant to Federal Acquisition Regulation (FAR) Part 10 to identify businesses capable of performing the functions described herein.

SUMMARY OF SCOPE

The Pine Ridge Hospital, located in Pine Ridge, South Dakota, exists in a climatic region where humidity ranges widely over the course of the year. With recent studies showing disease spread correlations in relation to relative humidity in air, it is important to ensure the relative humidity of a hospital does not fall low during the dry winter months. ASHRAE 170 codes also dictate humidity requirements for various room types throughout hospitals. Pine Ridge does not meet these humidity requirements during the dry cold winter season. To combat this issue in the past, unit humidifiers were installed to humidify small portions or rooms of the hospital. These units tend to fail quickly due to scaling and are hard to service as they are usually installed above the ceiling. Additionally, having many units throughout the hospital increases the workload and strain on maintenance staff. It is the decision of the Pine Ridge Hospital to maintain proper relative humidity throughout the entire hospital and not just in required rooms which will better ensure the requirements of Joint Commission and CMS are met.

The goal of this project is to have a steam boiler installed that will humidify the entire hospital through steam injection into the 11 air handlers. Additionally, this project will demolish AHU 5 and its three served VAVs and replace it with a new air handler and VAVs utilizing DDC controls. This new AH will be sized appropriately and with technology allowing dehumidification in the summer and humidification in the winter.

A central plant steam boiler and distribution system will be designed and constructed as a part of this contract. The prime contractor is responsible for providing A/E services throughout the design and construction process. The contractor may perform the engineering service or have it sub-contracted.

An air handler system is to be designed and constructed as part of this contract. This air handler will serve all three OR rooms in the Pine Ridge Hospital. The air handler is to be located where AHU 5 currently exists in the hospital and will serve the same spaces as AHU 5 which include 3 Operating Rooms.

In accordance with FAR 36.204, Disclosure of the Magnitude of Construction Projects, the anticipated project magnitude is between $1,000,000.00 and $5,000,000.00.

The type of work to be performed will be categorized under PSC code Z1DA, Maintenance of Hospitals and Infirmaries and NAICS code 238220, Plumbing, Heating, and Air-Conditioning Contractors with a size standard of $19M.

RESPONSES - SUBMITTAL

Responses to this notice must be emailed to Matt Sanders at matt.sanders@ihs.gov and must be received no later than the posted due date and time. Responses must include:

1. Company Information: Company name, website, physical address, SAM UEI code
2. Point of Contact: Contact name, phone number, and E-mail address
3. If a solicitation is issued, will your firm/company be submitting a proposal? Indicate Yes or No
4. Type of Business: Native American-owned (IEE/ISBEE), SBA certified 8(a), SBA Certified HUB Zone, Service Disabled Veteran-Owned Small Businesses (SDVOSB), Women Owned Small Business (WOSB), and/or Small Businesses (SB). For more information on the definitions or requirements for these small business programs, refer to http://www.sba.gov.
   1. Native American-owned (IEE/ISBEE) firms - Submit completed Attachment 1: IHS IEE Representation Form (Jan 2022) ***along with the controlling enterprise’s Department of the Interior, Bureau of Indian Affairs Certificate of Degree of Indian Blood documentation***. Please note that there shall be no personally identifiable information (PII), such as social security numbers, included in the documentation submitted. Any PII shall be redacted prior to submission.
5. Bond Capacity: Information on the firm's bonding capability - specifically identify single and aggregate bonding capacities.
6. Experience Submission Requirements: Submit at least two (2) but no more than five (5) projects completed by your firm within the last six (6) years that are similar to the work that will be required under this project. Firms shall include the following information for each project:
   1. Indicate whether Prime Contractor or Subcontractor for each project submitted;
   2. Dates of construction for each project submitted;
   3. Contract value, location, completion date, and complexity of job for each project submitted;
   4. Indicate whether the project is a federal, state, tribal or other for each project submitted; and
   5. Project references/Agency point of contact (telephone number and email address) for each project submitted.
   6. For design-build projects, please indicate if your firm performed design in-house or if the design was subcontracted. If subcontracted, please identify the design firm.
   7. If the entity responding to this sources sought is submitting experience information from any entity that does not match the name, CAGE code, and/or UEI exactly as stated on the submitting entity’s SAM record (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the submission shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources would be committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience information to be considered not relevant.
   8. Along with the project experience submission, the following questions shall be answered in your firms’ submission:
      1. How is your company structured to handle quality control of the various disciplines of a construction project? (i.e., what position(s) (full-time/part-time) are employed under your company to perform QC?)
      2. Will your firm be completing the Design portion of this project in-house or will you subcontract this portion of work out? Do you anticipate a teaming arrangement for this design-build project? If your firm will be subcontracting the Design of this project to another firm, please identify which subcontractor you are considering.
      3. Does your company primarily handle the construction activities related to construction management by the prime contractor and if so, what are those activities? 
      4. Does your company self-perform any of the construction disciplines, if so, what are those disciplines?  What disciplines does your company anticipate self-performing for this specific project?

ADDITIONAL INFORMATION:

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable. The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any firm responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Indian Small Business Economic Enterprises (ISBEEs) as well as other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Please note that a decision not to submit a response to this request for information will not preclude a firm from participating in any future solicitation.

All information received in response to this source sought that is marked proprietary will be handled accordingly. Documents and/or information other than what is requested will not be reviewed.  Information submitted beyond what is requested will not be considered.

QUESTIONS:

Questions regarding this sources sought may be emailed to Matt Sanders at matt.sanders@ihs.gov.