PLEASE NOTE THIS IS A SMALL BUSINESS SOURCES SOUGHT (THE INITIAL HEADER IS INCORRECT)
- Solicitation Number: 75N95025Q00004
- Title: Laundry and Linen Service
- NAICS Code: 812332 -- Industrial Launderers
This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice.
This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only.
Background:
Purpose and Objectives: The purpose of this acquisition is to procure laundry and linen services. Laundry services have been provided under a Contractor Owned and Contractor Operated (COCO) facility.
The National Institute on Aging (NIA), one of the 27 Institutes and Centers of NIH, leads a broad scientific effort to understand the nature of aging and to extend the healthy, active years of life. The Intramural Research Program (IRP) of the NIA provides a stimulating setting for a comprehensive effort to understand aging through multidisciplinary investigator-initiated research, in this regard.
One of the IRP's program activities includes the Clinical Research Core (CRC) part of the NIA Clinical Unit within the Office of the Scientific Director. The CRC seeks to elucidate normative values and separate normal aging findings from disease states. The CRC’s goal is to prolong disease-free states with age. The CRC serves as an infrastructure to facilitate the creation and development of therapeutic targets for the treatment of age-related disease across the Intramural Research Program. The CRC performs research in various protocol studies that have direct clinical applications to aging and disease states. Participants in the various protocols may spend one or more days in the Clinical Unit participant rooms. Therefore, clean linens are required for exams and participants’ overnight stays.
The CRC has 13 beds in addition to 2 exam rooms and 8 treatment rooms. The clinical unit has an average weekly population of approximately 50 participants per week. The average bed turnover rate will be 3-4 beds every 2-3 days and the treatment and exam rooms every 2-3 hours for 6 hours each day.
Description:
The contractor shall provide the following all personnel, equipment, transportation, supplies, vehicles, and facilities, necessary to 1). Receive soiled linen from the NIA CRC and 2). Clean; sanitize; press; fold; bundle; load; and, return linen in acceptable, cleaned condition. The Contractor shall wrap all clean linen carts in clear plastic or other applicable means to ensure cleanliness of packed items. The Contractor, in accordance with (IAW) this SOW shall accomplish all work IAW: (1) current Joint Commission Manual; and (2) industry standards. The Contractor shall ensure all work meets performance standards specified in this SOW and its referenced documents. The scope of service is for clean linen as per the PAR level (See Attachment A: NIA CRC Linen PAR Levels). The PAR level is subject to change based on NIA CRC needs. The COR will provide changes to the Contractor when needed, with delivery of new PAR levels within 1 week.
LAUNDRY 24-HOUR PICK-UP/DELIVERY PERFORMANCE REQUIREMENT The temporal performance requirement for pick-up of soiled bulk laundry; transport of soiled bulk laundry to the cleaning facility; cleaning, sanitizing and packing for transport of bulk laundry; transport of cleaned, sanitized and packed bulk laundry; delivery of cleaned, sanitized and packed bulk laundry shall be: twenty-four (24) hours.
DEFINITON OF THE PICK-UP/DELIVERY FRAMEWORK OF TEMPORAL PERFORMANCE REQUIREMENT The twenty-four (24) hours commences with the Contractor pick-up and transporting soiled laundry from the NIA CRC. This encompasses removal from the 5th floor of MedStar Harbor Hospital to the loading dock located at the rear entrance.
DEFINITION OF THE CONCLUSION OF THE 24 HOUR PICK-UP/DELIVERY TIMEFRAME The twenty-four (24) hour time frame concludes when the Government’s Representative confirms the receipt of a shipment of clean laundry and linen. The confirmation of the receipt of a shipment of cleaned sanitized laundry is when the Government’s Representative have concluded the count of articles and the general receiving inspection of a delivery shipment for acceptance by the Government.
BUILDING ACCESS AND PICK UP TIME. Loading Dock access is located in the rear of MedStar Harbor Hospital. Soiled linen and clean linen areas are located on the 5th floor. Pickup and delivery is between 8:00 AM – 12:00 PM Monday through Friday.
Anticipated Period of Performance:
Base Year - January 1, 2025 through December 31, 2025
Option Year 1 – January 1, 2026 through December 31, 2026
Option Year 2 – January 1, 2027 through December 31, 2027
Option Year 3 – January 1, 2028 through December 31, 2028
Option Year 4 – January 1, 2029 through December 31, 2029
Place of Performance:
3001 S. HANOVER ST. 5TH FLOOR BALTIMORE, MD 21225
Capability statement /information sought. Contractors that believe they possess the ability to provide the requirement should submit documentation of their ability to meet each of the project requirements to the Contract Specialist. The response should directly and specifically state in the, capabilities statement, which project requirements you can supply. Contractors must also provide their Company Name, DUNS Number, Physical Address, Point of Contact, and Size and Type of Business (e.g., 8(a), HubZone, etc.) pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements.
One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing.
The information submitted must be must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required.
The response is limited to ten (10) page limit. The 10-page limit does not include the cover page, executive summary, or references, if requested.
The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses.
All responses (capability statements) sent in response to this Small Business Sources Sought Notice must be submitted electronically (via e-mail) to the Contract Specialist. Facsimile responses are NOT accepted.
The response must be submitted to Andrea Clay, Contract Specialist at e-mail address amcgee@mail.nih.gov
The response must be received on or before October 21, 2024 at 12:00PM, eastern time.
“Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.
Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).”
