1.) SYNOPSIS: This announcement is limited to businesses that are classified under the following classification by the Small Business Administration (SBA); Small Business, Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business and Veteran Owned Small Business. The proposed services, which will be obtained by negotiated Firm Fixed Price Contracts, are for a variety of Architect/Engineer services primarily for Roofing and Building Envelope repair and replacement for the Army Reserve projects nationwide (including U.S. Territories). Projects outside the primary mission area may be added at the Government's discretion upon agreement of the A/E firm. Projects will be awarded by individual task orders. The maximum cumulative contract value for the total contract is $15,000,000. This is a five-year contract, with no option years. The estimated construction cost per project is between approximately $150,000 and $6,000,000.
Only the firm considered most highly qualified will be selected for negotiation of labor rates. Prior to award, the Government will negotiate the labor rates to be included in the contract. Work under this contract will be subject to satisfactory negotiation of individual task orders. Each task order issued shall be firm-fixed price. Once selected, the following factors will be used in deciding which selected Offeror will be utilized for task orders: past performance, quality of deliverables, capacity to accomplish the work in the required time, and uniquely specialized experience. Estimated start date is December 2024.
As a contract specifically procured by the Louisville District, the selected firms and relevant sub-consultants will be required to attend one two-day partnering workshop within 12 months of the award of the IDIQ contract. This workshop will require the attendance of representative from project management, Registered Roof Consultant, and architecture disciplines to define the Government's expectations of the Offeror, create a positive working atmosphere, encourage open communication, and to identify common goals. Cost for these sessions will be borne by the selected Offeror.
In accordance with FAR 36.604 and the supplements thereto, and upon final acceptance or termination, all task orders above $35,000 will receive a performance evaluation. A performance evaluation may be prepared for lesser task orders and interim performance evaluations may be prepared at any time. Performance evaluations will be maintained for use in future source selections for Architect-Engineer Services.
2.) PROJECT INFORMATION: The selected offeror will be solely responsible for the designs that they produce and will become the designer of record for each individual project on their contract. Design for projects under this contract will consist primarily of Roofing and Building Envelope Repair and Replacement for projects both domestic and located in US territories, for the US Army, US Army Reserve, US Army National Roofing Program, US Air Force, US Air Force Reserve, and other Louisville District customers. Project task orders under this indefinite delivery/indefinite quantity contract may include some or all of the following types of roofing: built-up roofing, single ply low slope, mod bit low slope, shingle steep slope, hydrokinetic metal, hydrostatic metal, coating systems, sprayed-in-place polyurethane, and other roofs located on Army Reserve facilities and military installations.
A/E services may consist of the following activities: preparation of construction solicitations for design-bid-build (complete design) roof replacement projects; site investigation/assessment of existing conditions; database data entry and database management for Builder or other military inventory management systems, value engineering services; Registered Roof Observer and engineering services during construction (shop drawing review, site inspection, etc); design of demolition or deconstruction; hazardous materials survey, analysis, and abatement methodology; construction cost estimates and schedules; technical studies/analysis in support of design for new construction and renovation; and comprehensive planning that is related to future NRP projects. Additional A/E support services may include: HVAC renovation design; building envelope design, design for the renovation of existing facilities; asbestos, lead and PCB surveys and/or abatement. Other A/E services beyond traditional design may include: Using GPS Technology to locate specific coordinates at each facility; Facility assessments; updating the Army Reserve Design Criteria; development of standard designs and value engineering workshops. Construction cost estimating will be accomplished for all design projects using the current generation and version of Micro-Computer Aided Cost Estimating System (MII) software (software and database is available from the Government for a nominal fee).
Unless otherwise specified, designs shall be performed using computer aided design (CAD) technology. The A/E firm is responsible for the training and associated training costs for both primary and back-up team members. Deliverables will be provided using AutoCAD (.dwg) files.
3.) SELECTION CRITERIA: Selection criteria in descending order of importance are listed below. "a" through "d" are primary factors. Criterion (e) is a secondary factor and will only be used as a “tie-breaker” among firms that are essentially technically equal.
a. Professional Qualifications:
The government's evaluation of professional qualifications will consider education, training, certifications, registrations, overall experience, roofing and building envelope design experience, and longevity with the firm. See Table 1, Attachment A, for adjectival ratings.
Additional consideration will be given to offerors who provide individual team members who possess a current IIBEC credential, additional consideration will be given to offerors with more than five Registered Roof Consultants on staff, and additional consideration will be given for individuals who have performed design work on military installations to include Army Reserve Centers.
b. Specialized Experience and Technical Competence:
The government's evaluation of Specialized Experience and Technical Competency will consider example projects in SF330 Section F which include the Specialized Experience and Technical Competencies below. The government also will consider the same Specialized Experience and Technical Competencies of individual team members in SF330 Section E. See Table 1, Attachment A, for adjectival ratings.
- Design of roof replacement projects.
- Forensic investigation to determine causes of roof leaks.
The government will also consider prior experience between design team members working on the same project included in SF330 Section G.
Additional consideration will be given to offerors who provide a Design Quality Management Plan in SF330 Section H that demonstrates a clear understanding of USACE quality management policies and that details quality management activities that will be used in addition to those required by USACE policy. Additional consideration will also be given for military/USACE roof replacement projects. Additional consideration will also be given for demonstrated experience in performing roof inspections and data entry to RoofPro, Builder, or other equivalent roofing database systems.
c. Capacity:
The government's evaluation of the offeror's capacity narrative included in the Design Quality Management Plan in SF330 Section H will consider the offeror's ability to complete the work in the required time with the understanding that this contract may require multiple design teams to work multiple task orders at various locations simultaneously. Roof inspections must have been conducted within the past 10 years. Additional consideration will be given for showing the ability to conduct roof inspections and designs at eight sites simultaneously. See Table 1, Attachment A, for adjectival ratings.
d. Past Performance:
The government's evaluation of past performance will consider the offeror's ability to design projects within funding limitations, comply with performance schedules, provide high quality design products, and minimize cost and time growth of the project during construction. Assessment against this criterion will be determined primarily by evaluating ratings performed in Contractor Performance Assessment Reporting System (CPARS), the Government-wide evaluation reporting tool for all past performance reports on contracts, or via those provided in Past Performance Questionnaires (PPQs). In reviewing past performance information, the evaluation board will consider the relevancy of the past performed work in addition to how well the firm performed. Positive references from customers and other verifiable information as to exemplary performance may also be considered as provided in Part I, Section H of the SF330. See Table 2, Attachment A, for relevancy ratings.
Within their SF330, the firm shall provide the CPARS report or PPQ for each project identified in Section F of the SF330.
If the project/s is/are not a federal project or a CPARS report is not available, the firm shall complete Part I of the PPQ, send it to the customers as applicable, request that they complete Part II of the PPQ and return to the firm, and submit it with the SF330 submission. No sealed envelope is required. A blank PPQ can be found attached to this synopsis/solicitation (Attachment B). The firm shall provide the full contract number and task order number (if applicable) for any Federal contract listed in Section F of the SF330.
The evaluation board may seek and consider past performance information from other sources but is not required to if none is available from CPARS or if no PPQ is provided. If little to no relevant past performance data (CPARS reports, PPQs, or information in Section H) is available for relevant projects, the firm may be given a neutral evaluation regarding past performance. CPARS reports or PPQs shall be placed at the end of Part I of the SF330 (they will not be counted towards the page count).
e. Secondary Criteria
Volume of DoD A-E Contract Awards in the Last 12 Months Work
Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve (12) months with the objective of effecting an equitable distribution of contracts among qualified A/E firms including small, disadvantaged business firms, and firms that have not had prior DOD A-E contracts. See Table 1, Attachment A, for adjectival ratings.
Firms do not submit data for this factor. The Government will obtain information as described above. For joint venture (JV) submissions, the Government will obtain the data for each JV partner.
Additional instructions and clarifications for SF330:
SF330 Section D:
The offerors shall submit an organizational chart as required by SF330 Section D. An 11" x 17" organizational chart folded in half to fit the 8" x 11" submission format will be acceptable. The organizational chart shall show senior management who shall be involved as well as the relative positions in the organization of each position noted in Section E below. Additional consideration will be given when a RRC is working in a senior management position.
SF330 Section E:
The individuals identified by the project roles on the SF330 may not have multiple duties or be "dual-hatted." Offerors shall provide individual resumes in SF330 Section E for each of the individuals listed below in lines 1 thru 9. Resumes in Section E can be no more than two pages in length. Individuals included in SF330 Section E must possess the certifications and registrations listed below and must have performed in their respective role (i.e. project manager, architect designer, etc.) on projects similar to those listed in Paragraph 2 of this solicitation for the amount of time listed below.
1. Project Manager, Registered Architect or Professional Engineer, 10 Years
2. Roof Designer, Registered Roof Consultant and Registered Architect or Professional Engineer, 10 Years
3. Roof Designer, Registered Roof Consultant, 10 Years
4. Roof Designer, Registered Roof Consultant, 3 Years
5. Two Registered Roof Observers, 5 Years
6. Two Registered Roof Observers, 3 Years
7. Registered Waterproofing Consultant, 5 Years
8. Registered Exterior Wall Consultant, 5 Years
9. 26. Cost Engineer, Certified Cost Engineer (CCE), Certified Cost Consultant (CCC), or comparable certification (American Society of Professional Estimators or Association for Advancement of Cost Engineering), 10 Years
SF330 Section F:
For all projects included in SF330 Section F, construction must be substantially complete. Substantially complete is defined as a construction project when the project and/or facility can be used for its intended purpose. Of the up to ten projects included in SF330 Section F, 5 projects must be substantially complete within 10 years. An IDIQ contract may be substituted but must include a narrative describing the project requirements for specific task orders under the IDIQ contract to demonstrate similar projects.
At a minimum, include one PVC, one Hydrokinetic, one EPDM, one Mod Bit, one shingle, and one Hydrostatic roof project.
SF330 Section H:
In SF330 Section H, include an evaluation of performance from the client/owner for all example projects included in SF330 Section F. Performance evaluations will not be counted against the 20 page limit of SF330 Section H or the 100 page limit for the entire SF330.
In SF330 Section H, each offeror shall present a Design Quality Management Plan including an explanation of the firm's management approach; management of sub-consultants (if applicable); quality control procedures (for plans, specification, design analysis and electronic documents); procedures to insure that internal resources are not over committed; and an organizational chart showing the inter-relationship of management and various team components (including sub-consultants). The Design Quality Management Plan shall also include a Capacity Narrative describing the offeror's ability to complete the work with available resources. Offeror shall show an ability to handle surges of up to 20 five (5) simultaneous site investigations and designs. Additional consideration will be given for showing the ability to conduct roof inspections and designs at ten (10) sites simultaneously.
4.) SYSTEM FOR AWARD MANAGEMENT:
To be eligible for award, a firm must have a Unique Entity Identifier and have an active registration in the System for Award Management (SAM) database, via the SAM Internet site at https://www.sam.gov.
5.) OFFEROR'S QUESTIONS AND COMMENTS
Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, Offerors shall not submit their proposals via ProjNet. Offerors shall submit their proposals in accordance with the provisions stated in the solicitation.
To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into the system.
The Solicitation Number is: W912QR25R0003
The Bidder Inquiry Key is: JBDQ7X-WV2DHA
Specific Instructions for ProjNet Bid Inquiry Access:
a. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.
b. Identify the Agency. This should be marked as USACE.
c. Key. Enter the Bidder Inquiry Key listed above.
d. Email. Enter the email address you would like to use for communication.
e. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.
f. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.
g. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.
Specific Instructions for Future ProjNet Bid Inquiry Access:
• For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.
• From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.
• Identify the Agency. This should be marked as USACE.
• Key. Enter the Bidder Inquiry Key listed above.
• Email. Enter the email address you used to register previously in ProjNet.
• Select Continue. A page will then open asking you to enter the answer to your Secret Question.
• Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.
From this page you may view all bidder inquiries or add an inquiry.
Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.
Offerors are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.
The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.
Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.
NOTES:
1. Offerors shall not submit their proposals via ProjNet, but in accordance with the provisions stated in the solicitation. Any questions regarding acceptable means of submitting offers shall be made directly to the Contract Specialist identified in the solicitation.
2. Government responses to technical inquiries and questions relating to proposal procedures or bonds that are submitted to ProjNet in accordance with the procedures above are not binding on the Government unless an amendment is issued on Standard Form (SF) 30. In the case of any conflicts, the solicitation governs. Any changes or revisions to the solicitation will be made by formal amendment. Government responses will be limited to: (a) Notice that an amendment will be issued; (b) Reference to an existing requirement contained in the solicitation; or (c) Notice that a response is not necessary.
3. The ability to enter technical inquiries and questions relating to proposal procedures or bonds will be disabled ten (10) calendar days prior to the closing date of stated in the solicitation. No Government responses will be entered into the ProjNet system within five (5) calendar days prior to the closing date stated in the solicitation.
6.) ELECTRONIC PROPOSAL SUBMISSION REQUIREMENTS:
Proposals: ALL SUBMISSIONS TO THIS PROPOSAL ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY THROUGH THE PROCUREMENT INTEGRATED ENTERPRISE ENVIRONMENT (PIEE) SOLICITATION MODULE BEFORE THE TIME SPECIFIED IN BLOCK 13 OF THE SF1442. No paper copies, CD-ROMS, facsimile, or DoD SAFE submissions will be accepted.
A User ID and Password are required to access PIEE. Offerors are required to self-register as a Vendor or Contractor with the user's CAGE code(s) and must have an active registration in the System for Award Management (SAM) prior to the PIEE registration process.
1. Instructions for registering in PIEE:
a. Navigate to https://piee.eb.mil/
b. Select “Register” [top right],or go to https://piee.eb.mil/xhtml/unauth/registration/notice.xhtml
c. Select “Vendor”
d. Create a User ID and Password and follow the prompts [next]
e. Create Security Questions [next]
f. Complete your User Profile Information [next]
g. Complete your Supervisor or Approving Official Information [next]
h. Complete Roles:
(1) Step 1. Select SOL-Solicitation
(2) Step 2. Select Proposal Manager
(3) Step 3. Click Add Roles
(4) Step 4. Fill in your Location Code (CAGE Code) [next]
i. Provide a justification for your registration [next]
j. Follow the remaining prompts to submit your registration
2. Instructions for Electronic Proposal Submissions in PIEE Solicitation Module:
a. Log into PIEE and select the Solicitation Icon.
b. Enter search criteria to find the solicitation. (Search Criteria can be the complete solicitation number, Solicitation Open Date, Response Due Date, Product or Service Code, NAICS, Set Aside code, Place of Performance Zip Code, Contracting Office DODAAC, or Status).
c. The search results display. Select the Solicitation Number link to open the solicitation.
d. The solicitation displays. The information is view only.
e. Scroll down to see the Contract Information and Attachments. The Attachments can be viewed by selecting the File link. Scroll back up to the top of the screen and click the Offer tab.
f. Click the Offer tab to Add and review current offers on the Solicitation. Click the Add button to add an offer to the Solicitation.
g. Select the applicable CAGE Code for which submitting the offer for. The list is prefiltered based on the CAGEs in the Proposal Manager’s profile.
h. Upload the attachments that comprise the offer by selecting the Choose Files link.
i. After entering all necessary information enter a Signature Date and Click the Signature button.
j. The “Sign Document” pop-up window will be displayed requiring the user to enter a Digital PIN and One Time Password (OTP). Click the “Sign and Submit” button to continue.
k. After successfully adding the Offer a success message of the submission will be displayed and the offer displayed collapsed. Users may expand and view all their offers on a Solicitation.
File Size Limitations: Offerors are advised to follow the above instructions for uploading files. If needed, Offerors are advised to break the files down into smaller sections in order to upload it to the system. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.
File Naming Convention: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention:
• W912QR25R0003_FIRMNAME_Description
Each file name shall begin with the solicitation number followed by the firm’s name and a brief file description. Please see examples above. (***NOTE: The PIEE Solicitation Module will replace special characters and spaces in the attachment filename with underscores “_”***)
File Organization: Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 11 or larger. Pages shall be letter sized (larger page sizes (such as 11x17 foldouts, etc.) will be counted as two pages. Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in each section for each factor.
Upload Completion & Deadline: Offerors are highly encouraged to become familiar with the PIEE Solicitation module well in advance of the proposal due date. Interested Offerors shall submit proposals no later than the date specified on the solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within PIEE Solicitation module. Do not assume that electronic submission will occur instantaneously. Large files will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.
Electronic Files: Files shall be in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. Text and graphics portfolios of the electronic copies shall be in a format readable by Microsoft Office or Adobe applications. Data submitted in a spreadsheet format shall be readable by MS Excel (all cells and formulas should be unlocked).
Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215-1, Instructions to Offerors – Competitive Acquisition (Nov 2021),” subparagraph (e), which is found in 00 21 00 Instructions of the Solicitation. The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.
Release of firm status will occur within 10 days after approval of any selection. All responses on SF 330 to this announcement must be received no later than 2:00 PM Eastern on Tuesday, 15 October 2024.
No other general notification to firms under consideration for this project will be made. Facsimile transmissions will not be accepted. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period.
NOTE: DO NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.)
For training and help using the PIEE Solicitation module, reference the links below.
a. New User Information and Help:
https://piee.eb.mil/xhtml/unauth/help/helpvendors.xhtml
b. Vendor Customer Support:
https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml
c. Solicitation - Web Based Training:
https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml
The Procurement Integrated Enterprise Environment (PIEE) help desk may be reached by calling telephone number 866-618-5988 for assistance.
