I. Introduction.
This Sources Sought Notice (SSN) is for informational gathering, market research and planning purposes only. This is NOT a solicitation announcement and neither constitutes a Request for Proposal (RFP), nor does it restrict any future acquisition strategies by the Northeastern Markets Contracting Division (NEM-CD). Information contained in the SSN is subject to change and nothing contained within is binding or obligates future actions by the Government. No contract will be awarded from this announcement. No reimbursement will be made for any cost associated with providing information in response to this SSN. Any information submitted by respondents is strictly voluntary. Respondents will not be notified of the results of the SSN.
The Government is performing Market Research to identify potential business concerns capable of providing the Commercial services/supplies/equipment outlined in this SSN and assist the NEM-CD in determining the best acquisition strategy for any future requirements Not Suitable for FAR Part 13 – Simplified Acquisition Procedures. Responses to this synopsis may also be used to aid in establishing future realistic and achievable small business participation goals.
II. Background.
The Defense Health Network National Capital Region (DHN-NCR) was established 1 October 2023 as the Defense Health Agency (DHA) transitioned from a market to a Defense Health Network (DHN) construct, aligning every Military Treatment Facility (MTF), including current standalone MTFs to nine (9) Flag Officer / General Officer (FO / GO) led DHNs. The DHN-NCR is the integrated health care delivery system of choice for those we are privileged to serve. The DHN-NCR consists of more than 12,000 staff members across 34 medical facilities and 11 dental facilities in the largest multi-service market serving active-duty service members and their family members, and eligible TRICARE beneficiaries.
The DHN-NCR is responsible for achieving DHA goals of driving positive audit outcomes, while improving business processes and efficiencies across the Military Health System (MHS). DHN-NCR is responsible for preparing and responding to annual Defense Health Program (DHP) financial statement audits and implementing a Risk Management and Internal Controls (RMIC) program in accordance with the Office of Management and Budget (OMB) Circular A-123, “Management’s Responsibility for Enterprise Risk Management and Internal Control” and Government Accountability Office (GAO) Standards for Internal Control in the Federal Government, GA0-14-704G "Green Book," September 10, 2015.
III. Objective.
The Defense Health Agency’s Contracting Activity (DHA-CA), Northeastern Markets Contracting Division (NEM-CD), is conducting market research to service objectives of this contract are to provide four primary goals: (1) Rigorously execute its progress on DHA FIAR goals and objectives through greater execution effectiveness, transparency, and compliance; (2) Prioritize and remediate audit and operational findings, strengthen internal controls and improve the performance of business operations; (3) Strengthen the deployment of RMIC Program with further integration of Enterprise Risk Management (ERM) principles across the network. (4) Through FIAR and RMIC Programs, further standardize core business operations to achieve improved network performance.
IV. Relevant Information.
NEM-CD has Identified the North American Industry Classification System (NAICS) code:
541611 - Administrative Management and General Management Consulting Services. Information on NAICS codes can be found at www.sba.gov
V. Instructions.
If your company has the capability to perform Financial Improvement & Audit Remediation (FIAR) and Audit Services Support, please send a Capability Statement and any additional Information detailed in section VI. General Information to the following email addresses.
Carlos Sikaffy: carlos.a.sikaffy.civ@health.mil
Phillip York: phillip.w.york2.civ@health.mil
Tanzania Robinson: Tanzania.m.robinson.civ@health.mil
No phone calls related to this SSN will be accepted. All correspondence shall be via email. Responses must be submitted no later than Tuesday, November 26, 2024, at 12:00 PM (Eastern Standard Time). Capability statements will be retained for future reference.
To facilitate a timely and comprehensive review of all submitted responses, vendors should respond using the format requested in this notice. Please provide the following information:
VI. General Information: If your Capability Statement does not contain any of the information below, please also provide the following:
- A brief three to five page synopsis of specific examples/contract numbers of prior efforts same/and or similar to Financial Improvement & Audit Remediation (FIAR) and Audit Services Support contracts performed as outlined in section VII. Critical Task Element.
- DUNS, CAGE Code Number, and Unique Entity Identification Number (UEID).
- Company name and address.
- Company Point of Contact, phone number and email.
- NAICS code(s) associated with the company.
- Company must verify if they are a Large or Small Business under the relevant NAICS.
- All Small business concerns must identify their small business category (Ex: 8(a), Service-Disabled Veteran-Owned, HUBZone, Small Disadvantaged, Veteran-Owned, or Women-Owned).
- If your Company is an 8(a) company, provide evidence or an SBA 8(a) Case Number to identify your 8(a) status.
- If applicable, provide GSA schedule number or other multiple award schedule number.
- If different from NAICS code 541611, recommended/suggested NAICS code(s).
- A minimum font size 10.
- PDF format.
VII. Critical Task Element.
Interested parties submitting a response to this notice should address the following Critical Task Element Questions in their capability statement. Interested parties are requested NOT to submit marketing materials; but rather, speak directly and specifically to the required capabilities and service requirements critical task element outlined below:
Critical Tasks 1:
- Task Area #1: 5.1 Financial Improvement & Audit Remediation (FIAR) and Audit Services Support
- Task Area #2: 5.2 Program Management
- Task Area #3: 5.3 Program Management
- Task Area #4: 5.4 FIAR Program Support
- Task Area #5: 5.5 RMIC Program & DHN-NCR Compliance
- Task Area #6: 5.6 Military Treatment Facility Support
- Task Area #7: 5.7 Alexander T. (AT) Augusta Military Medical Center Support
Please see attached Draft Performance Work Statement for complete Critical Tasks details.
Critical Task 2. For the PWS areas identify above (Critical Tasks 1) that will be subcontracted to a small business.
Critical Task 3. For the PWS areas identify above (Critical Tasks 1), the percentage for subcontracting opportunities as applicable.
- Confidentiality.
Do not include proprietary, trade secrets, classified, confidential, or sensitive information in your response to the Sources Sought Notice. The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated that this type of information shall NOT be submitted.
Additionally, the Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.
