Page 1 of Page 12 of 12 Page 1 of SOURCES SOUGHT SYNOPSIS DESCRIPTION: This "Sources Sought Synopsis" shall be used to determine the availability of potential sources having the skills and capabilities necessary to perform/provide IV Prep for SLVHCS- New Orleans, LA. All interested vendors are invited to provide information to contribute to this market survey/sources sought synopsis including, commercial market information. This is not a solicitation announcement. This is a Sources Sought Synopsis only. Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification: Service Disabled/Veteran Owned Small Business. (SDVOSB/VOSB), Hubzone, 8(a), small, small disadvantage, woman owned small business, or large business) relative to NAICS 334516, Analytical Laboratory Instrument Manufacturing. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on GSA eBUY or Contract Opportunities website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors must respond to the solicitation announcement in addition to responding to this sources sought announcement. Please demonstrate the contractor's ability to perform services of this nature as the course of its daily business operations. Services shall be performed in accordance with industry standards and practices by qualified personnel. Responses must be emailed to Christopher.rossi2@va.gov no later than 15:00 PM CST, November 05, 2024. Your response should include: STATEMENT OF CABABILITY BUSINESS SIZE & SOCIOÂECONOMIC STATUS GSA CONTRACT (if available) Please place "Attention: IV PREP - SLVHCS", in the subject line of your email. This notice is to assist the VA in determining sources only. A solicitation is not currently available; therefore, DO NOT REQUEST A COPY OF A SOLICITATION. If a solicitation is issued it will be announced later, and all interested parties shall respond to that solicitation announcement separately from the responses to this announcement. REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: (a) Submit a brief [five (5) pages or less] capability statement explaining your capability to perform commercial and industrial machinery repair and maintenance services. (b) Include the number of qualified personnel need to accomplish this service. (c) Include experience in performing these services for the VA, other Government (Federal or State) agency, or for a private medical facility. Please specify your maximum capacity and your availability to start. (d) Please state the distance of your facility from the Department of Veteran Affairs, Southeast Louisiana Veterans Health Care System 2400 Canal Street New Orleans, LA 70119 (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate whether your business is large or small (g) Include the Unique Entity ID of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at http://www.sam.gov and/or the VetBiz Registry at http://vip.vetbiz.gov/. If not, please NOTE: any future solicitation could only be awarded to a contractor who is registered in the System for Award Management (SAM). To receive award based on SDVOSB or VOSB status you must be registered in the VetBiz Registry. (3) GSA CONTRACT NUMBER SPECIFIED REQUIREMENT: The contractor shall communicate its capabilities to accomplish the following: IV PREP - SLVHCS" (SEE BELOW DRAFT SOW for detailed information). Statement of Work IV Prep Equipment Southeast Louisiana Veterans Health Care System 1. PURPOSE The overall purpose is to provide, install, and configure an IV workflow management system in the inpatient pharmacy at Southeast Louisiana Veterans Health Care System (SLVHCS) 2400 Canal St, New Orleans, LA 70119. The workflow solution is to be purchased outright and must include gravimetric verification of sterile IV preparations. 2. SCOPE 2.1 The Contractor shall provide, transport, and configure all listed equipment. All products must meet all salient characteristics defined in this section. 2.2 All equipment must meet manufacturer and VA specifications. 2.3 The Contractor shall furnish all supplies, equipment, facilities, and services required for delivery of the supplies and equipment. 2.4 SALIENT CHARACTERISTICS 2.4.1 IV Workflow Management Solution Quantity: 1 Suggested Manufacturer: BD IV Prep or EQUIVALENT as follows: Shall support gravimetric and volumetric of sterile IV preparations, with the ability to measure as low as 0.5mL gravimetrically. Must use barcode verification, digital images, and hard stop. Must enable remote verification of IV preparations by pharmacist without requiring the pharmacist to enter the cleanroom. Must provide automated documentation, full audit trail, and lot and expiration date tracking. Must provide means to record the sterile IV preparation process (e.g., with picture documentation) Must interface with Alaris smart pumps to show progress of IVs infusing. Inventory management to include, the following features: proactive inventory recommendations, remnant vial tracking, returned IVs capability, Lot/Exp. Capture (not manual entry at preparation. Flexible Beyond Use Dating (BUD) tracking Equipment for four IV hoods (two hazardous and two non-hazardous) All necessary software licenses for one base year plus four option years 2.5 DELIVERY AND SITE CONDITIONS 2.5.1 DELIVERY 2.5.1.1 Contractor shall deliver all equipment, related parts, and other deliverables to the Southeast Louisiana Veterans Health Care System (SLVHCS), 2400 Canal St, New Orleans, LA 70119. 2.5.1.2 All items shall be marked clearly with the order number, obligation number, and delivery location within the hospital. Materials must be in manufacturer's original sealed containers with brand name marked thereon. 2.5.1.3 All items shall be adequately packaged to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary. Bags or boxes or containers shall be whole, intact, and not otherwise torn or damaged. 2.5.1.4 Delivery will be coordinated through the COR. Specified items must only be delivered when the site is ready for installation work to proceed. 2.5.1.5 Store products in dry condition inside enclosed facilities. 2.5.1.6 Any government requested delayed delivery up to 90 days after initial award delivery date, shall be at no additional cost to the Government. 2.5.1.7 Upon delivery, the Government shall examine all packages. The Contractor shall be required to replace damaged products at the Contractor s expense. 2.5.2 CONFIGURATION 2.5.2.1 Configure all equipment to manufacturer s specifications maintaining Federal, and Local safety standards. 2.5.2.2 All work shall be conducted Monday Friday during normal business hours from 7:30 a.m. and 4:30 p.m. Central Standard Time. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site. Working after hours or on weekends or on holidays is not authorized unless the SLVHCS VAMC Pharmacy POC has provided written authorization. 2.5.2.3 Any request (s) o work during weekend(s), holiday(s) or after hours must be submitted in writing to the SLVHCS VAMC Pharmacy POC at least one (1) week prior to the requested date(s). The request(s) must include the extent of work, workers involved, the affected areas, and the estimated times of work. 2.5.2.4 The contractor shall coordinate all deliveries, staging areas, and parking arrangements with the COR. 2.5.2.5 The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. 2.6 SITE CONDITIONS: There shall be no smoking, eating, or drinking inside the hospital at any time. 3. INSPECTION AND ACCEPTANCE 3.1 The Contractor shall conduct a joint inspection with the COR upon delivery of equipment. 3.2 Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). 3.3 The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. 4. ADMINISTRATIVE DATA: 4.1 Upon Contractor Point of Contact: The Contractor shall designate one (1) employee as the point of contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract. An Alternate may be designated, but the Contractor shall notify the contracting officer and SLVHCS VAMC Pharmacy POC, in writing for those items when the alternate shall act as the POC. The Contractor shall provide the name and telephone number of the person designated as POC and alternate POC on the space below: POC Name: Telephone Number: Alternate Point of Contact, Name: Telephone Number: Alternate POC Name: Telephone Number: Alternate Point of Contact, Name: Telephone Number: 5. DELIVERABLES: Not Applicable 6. OPERATOR TRAINING: Contractor must provide training to end users 7. PROTECTION OF PROPERTY 7.1 Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. 7.2 The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. 7.3 The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. 7.4 Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. 8. SECURITY REQUIREMENTS 8.1 GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 8.2 SECURITY CLAUSE 8.3 REFERENCE(S): 8.3.1. VA Affairs Handbook 6500, Risk Management Framework for VA Information Systems Tier 3: VA Information Security Program, 10 Mar 2015. 8.3.2. Memo: VA Maintenance/Installation (Warranty) Contracts (VAIQ 7058822), 24 Mar 2011. 8.3.3. Veterans Affairs Handbook 6500.6 Contract Security, 12 Mar 2010. 8.3.4. HIPPA Privacy Rule (See 45 CRF 164, 502(a)(1) 8.3.5. VA Directive 6512, Secure Wireless Technology, dated 4 Nov 2009 8.3.6. Memo: Contractors Excepted from Background Investigations and Screenings, 8 Feb 2007 9. SYSTEM SUPPORT 9.1 Warranty covers parts, labor; all other support is provided at Time and Materials (T&M) basis during the warranty period. 9.2 Contractor will provide a call back response for any needed repair(s) of the system within four (4) hours of a call from the VA during the normal working hours of 7 a.m. 5 p.m. Central Standard Time, Monday through Friday, for one (1) year following the date of acceptance of the system. 9.3 Contractor will be available for any repair(s) of the system and provide repair(s) of the system on site twenty-four hours per day and three-hundred and sixty-five (365) days per year for one (1) year following the date of acceptance of the system. 9.4 Contractor will conduct one (1) preventive maintenance visit during the one (1) year period following acceptance of the system. 9.5 Service reports, along with, quarterly aggregate reports, shall be emailed or mailed or faxed to SLVHCS VAMC s Chief of Biomedical engineering or designee. 9.6 For any repairs or services that will be performed during normal working hours, the contractor s service representative will report to the SLVHCS VAMC Pharmacy POC or designee upon arrival. Upon completion of the work, the vendor s service representative must report in person to the Point of Contact and must present a copy of his/her field service report signed by the service using the equipment. This report must reflect date and time of service, name of company, and the name of the vendor s service representative. At a minimum, this report must contain a detailed description of any services or repairs performed and identification of the units serviced. It must include a listing of replacement parts, when applicable. The report will also include the vendor s recommendations necessary to maintain the equipment in best operating condition. Preventive maintenance procedures followed should be thoroughly documented (step-by-step) on the service report. 10. USER AND SERVICE MANUALS: 10.1 Contractor shall provide SLVHCS VAMC with links to access the user manuals at the time of installation of the equipment. 10.2 Upgrades to the manuals shall be provided to the VA by the contractor free of charge. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
