This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested and a separate written solicitation will not be issued.
Solicitation number 2125405Y6173J88003 applies and is used as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, dated 22 May 2024. It is anticipated that a competitive price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.
The U.S. Coast Guard, Surface Forces Logistics Center (SFLC) intends to award a Firm Fixed Price Purchase Order. No down payments or advanced payments will be made to the awarded vendor. Vendor shall ensure they can secure funding for this order until delivered and received by the US Coast Guard. Payment will be made by Government Purchase order (Net 30) and the vendor shall assume financial responsibility until the order is accepted and received by US Coast Guard. Payment of the work is authorized to be submitted as work is completed but must be approved by the Contracting Officer First.
Basis for Award: This solicitation is based on FAR 13 – Simplified Acquisition Procedures and quotes will be reviewed and awarded on a Best Value basis per the solicitation. Past performance will only be reviewed for “responsibility” basis per FAR 9.1. The evaluation criteria for the quote’s will be who meets all the technical requirements, who meets our deadlines and price.
All quotes must include the drawings approved by a professional engineer that are stated in the Statement of Work in order to be considered. Drawings will then be reviewed by U. S. Coast Guard Yard Structural and Safety departments to ensure it meets our needs.
All quotes shall be emailed to Erica Perry via Erica.L.Perry@uscg.mil and shall be received no later than 11/18/2024 at 1200 PM (Eastern). All emailed quotes shall have 2125405Y6173J88003 in the subject of the email.
Site visit is scheduled at November 5th 2024 at 1030 AM (Eastern Standard). Please give a 24 hour notice to Brian Bald at Brian.M.Bald@uscg.mil before arrival.
Vendor Information:
Entity Name
Entity Unique Entity ID
Entity Address
EntitY POC
Entity Phone Number
POC Email Address
Vendor shall provide:
Line 1: SURVEY & INSPECT
DESCRIPTION: visually inspect both AC units Located in the JP5 Space of 270' Spencer to include all major components (Condensing Units, Compressors, Receiver [Circuit 1 and 2], Accumulator, High- and Low-Pressure Switches, Oil Safety Switches, Compressor contactors and Circuit Breakers, Cooling Fan Motors, Solenoid Valves, Condenser Water Flow Switches, PLC Equipment
Unit of Issue: 1 JB
Line Total:
Estimated Performance Date: 12/2/2024- 9/9/2025
Line 2: SERVICE & GROOM
DESCRIPTION: service both AC units in accordance with Coast Guard Drawing 905 WEMC 514-019 and Tech Pub 3910B (pages 56-62). Servicing of both AC units must include, but may not be limited to, changing the unit filters and oil.
Unit of Issue: 1 JB
Line Total:
Estimated Performance Date: Date: 12/2/2024- 9/9/2025
Line 3: MATERIALS & ADDITIONAL FINDINGS
DESCRIPTION: thoroughly groom both AC units using TP 3910B as needed.
Unit of Issue: 1 JB
Line Total:
Estimated Performance Date: Date: 12/2/2024- 9/9/2025
Line 4: SURVEY & INSPECT
DESCRIPTION: visually inspect both reefer units to include all major components (Condensing Units, Compressors, Receiver [Circuit 1 and 2], Accumulator, High- and Low-Pressure Switches, Oil Safety Switches, Compressor contactors and Circuit Breakers, Cooling Fan Motors, Solenoid Valves, Condenser Water Flow Switches
Unit of Issue: 1 JB
Line Total:
Estimated Performance Date: Date: 12/2/2024- 9/9/2025
Line 5: SERVICE & GROOM
DESCRIPTION: service both reefer units in accordance with Coast Guard Drawing 905 WMEC 516-022 and Tech Pub 4911. Servicing of both reefer units must include, but may not be limited to, changing the unit filters and oil, replenishing refrigerant as well as the components above mentioned under 3.3
Unit of Issue: 1 JB
Line Total:
Estimated Performance Date: Date: 12/2/2024- 9/9/2025
Line 6: MATERIALS & ADDITIONAL FINDINGS
DESCRIPTION: Please Submit Time and Materials Breakdown to include final cost on supplies and labor to meet operational status
Unit of Issue: 1 JB
Line Total:
Estimated Performance Date: Date: 12/2/2024- 9/9/2025
*All Work must be completed in accordance with the attached Statement of Work for the order.
*Access to some drawings may be Export-Controlled and require any recipient to be registered in the Joint Certification Program (JCP) through DLA to receive the drawing. *
*Services are Required to be complete by September 9th 2025.
Place of Performance:
U.S. COAST GUARD YARD
ATTN: Brian Bald
2401 HAWKINS POINT ROAD
BALTIMORE, MD 21226
Invoicing In IPP
It is a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.
All invoices must contain the following information: CG Purchase Order number, vendor’s invoice number, cage number, PO item number, description of supplies or services, unit prices and extended totals (INVOICES FOR PURCHASE ORDERS AWARDED BY SURFACE FORCE LOGISTICS CENTER, BALTIMORE ARE TO BE SUMITTED AS NON PO IN IPP). Shipping costs will be indicated as a separate line item on the invoice (if applicable). Shipping cost $100 or more must be accompanied by a separate freight invoice when submitting an invoice(s) for payment (if applicable).
To submit an invoice, vendor must have access to www.ipp.gov. To gain access please indicate if you don’t have an account So the issuing office can establish one for you.
FAR Clauses
This order is subject to but is not limited to the following Federal Acquisition Regulations:
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
52.204-26 Covered Telecommunications Equipment or Services-Representation.
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.
As prescribed in 17.208(f), insert a clause substantially the same as the following:
Option to Extend Services (Nov 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.
(End of clause)
