Page 4 of 4 DEPARTMENT OF VETERANS AFFAIRS Employee Education Service [EES] Telestream Test Signal Generator and Annual support Sources Sought Notice [SSN] Request for Information [RFI] This Sources Sought Notice RFI is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products and/or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to otherwise pay for the information submitted in response to this Sources Sought Notice. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought Notice in accordance with [IAW] FAR Part 15.201(e). The purpose of this Sources Sought Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses [SDVOSB], Veteran Owned Small Businesses [VOSB], Women Owned Small Businesses [WOSB], 8 [a], Certified HUBZone Small Businesses and other Small Businesses interested and capable of providing the products and/or services described below. Interested and capable firms are requested to provide the following data/information to the attention of the Contract Specialist identified herein. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Affirmative responses to this notice shall include the following: Item Information Requested Vendor Response a. Company Name b. Company Full Address c. Point of Contact Name and Title d. Point of Contact Phone, Fax, and Email e. UEI Number f. Cage Code Number g. Tax ID Number h. Company website, if available i. Type of Small Business, e.g., Services Disabled Veteran Owned Small Business, Veteran Owned Small business, 8 [a], HUBZone, Women Owned Small Business, Small Disadvantaged Business, or Small Business HUBZone business, etc. j. Is your company considered small under the NAICS Code identified under this Sources Sought Notice? k. Please provide information for any current or past VA contracts for this service. m. State whether your firm is registered with the System for Award Management [SAM] at https://sam.gov and/or the VetBiz Portal at https://vetbiz.va.gov n. State if your business has an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed below and provide the contract number o. Must provide a response containing a written statement, confirming you can comply with the government needs Please see Product Description [PD] for this requirement below. p. Must provide a response containing a written statement, confirming you can comply with VAAR 852.219-76 Please see VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. All responders to this Sources Sought Notice understand, by submitting this written statement, they are certifying they can meet ALL criteria. Requirement: Department of Veterans Affairs [DVA], Veterans Health Administration [VHA], Development (ILEAD) Production and Delivery Telestream Test Signal Generator and annual support. Please see attached Product Description for more specifics and details. The proposed qualifying North American Industry Classification System Code [NAICS Code] for this effort is 334220 Radio and Television Broadcasting and wireless communications equipment manufacturing and the SBA Size Standard of 1,250 employees. Important Information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration [VA] requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be used. Affirmative responses to this notice shall be submitted via email to Tasha Arestizabal at tasha.arestizabal@va.gov and Alan Willingham at alan.willingham@va.gov. Telephone responses will not be accepted. Responses must be received no later than Tuesday, 19 November 2024, at 10:00 AM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Product Description (PD) Title of Project: VIDEO REFERENCE AND TEST SIGNAL GENERATOR Background: The VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division maintains a video broadcast facility in St. Louis, Missouri. The existing Telestream master reference and test signal generator hardware is end-of-life and in a state of partial failure. ILEAD intends to purchase and install two new Telestream SPG-9000 signal pulse generators which will integrate with the VA-owned Telestream ECO-8000 automatic change-over device. Product Specifications and Deliverables: The contractor shall provide the deliverables, Brand Name, as defined in Table 1 below. Table 1, Mandatory Deliverable Table CLIN Item Description Timeline QUAN 0001 Telestream SPG9000 SPG9000 timing and reference generator; includes loop-through genlock input, 6 analog black/trilevel outputs, 4 LTC outputs, word clock output, DARS output, general purpose interface, and management LAN interface 90 days ARO 42 0002 SPG9000-SDI License; SPG9000, Enable SD/HD/ UHD test signal generation on four SDI outputs 90 days ARO 42 0003 SPG9000-RACK Rackmount slides and rails kit for SPG9000 (1 RU height, standard full depth) 90 days ARO 22 0004 SPG9000-DPW Includes two hot-swappable power supply modules for a redundant (primary + backup) pair 90 days ARO 42 0005 PWR-CORD-NAS15 North America Power Cord, Straight 15A 90 days ARO 44 0006 SPG9000-XLR Adapter cable (6 feet long) from 15-pin D-sub GPI/LTC connector on the SPG9000 to 4 XLR male connectors (for LTC input/outputs) and 3 BNC male connectors (for General Purpose Interface input/ outputs) 90 days ARO 42 0007 SPG9000 R1-MS01 Annual Support Renewal to include one base year and four option years. Guarantees faster repair time than without coverage. All repairs include any required software updates, parts, and labor. Hassle free - a single call starts the Process. Covers all shipping cost including freight and import/export fees 90 days ARO 45 General Information: Delivery Date: Product shall be delivered within 90 days of contract award Place of Delivery and/or Installation: Product shall be delivered to VA Medical Center at Jefferson Barracks, #1 Jefferson Barracks Drive, Building 56, St. Louis, MO 63125, Attn: Hugh Graham Contractor shall deliver during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified. Observance of Government Holidays: There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date: New Year's Day January 1 Juneteenth June 19 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month: Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November Type of Contract: The Government anticipates award of a Firm Fixed-Price contract. Travel: None. Contract Pre-Award Meeting: The Contractor shall not commence delivery of any items or performance on the tasks in this PD until the CO has conducted a pre-award meeting or has advised the Contractor that the pre-award meeting has been waived. Formal Acceptance or Rejection of Deliverables: The Government will review each deliverable within five business days and provide comments. The Contractor shall have two business days to incorporate the Government s comments and make appropriate revisions. Changes to the PD: Any changes to this PD shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder, along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. Confidentiality and Non-Disclosure: It is agreed that: The preliminary and final deliverables, as well as all associated working papers and other material deemed relevant by VA that have been generated by the Contractor for the delivery of the items / in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted upon request to the CO at the conclusion of the contract. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the CO for response. Press releases, marketing material, or any other printed or electronic documentation related to this contract shall not be publicized without the written approval of the CO. Non-Disclosure and Conflict of Interest: The Contractor and Contractor s staff may have access to Government-sensitive information and shall be required to sign non-disclosure and conflict of interest statements. Security Requirements: The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required. VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) (a)Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that (1)If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Offeror check the appropriate box] (i) [ ] In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act. (2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]: (i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i). (ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in check each box below.] [ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18). [ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied. [ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. (iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).] [ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns.[Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.] (3)The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (4)If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating 18 U.S.C. 1001. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:______________________________________ ________________________________________________________________ (End of clause)
