The Defense Health Agency (DHA) Medical Logistics (MEDLOG) Division Medical Materiel Enterprise Standardization Office (MMESO) and the Defense Logistics Agency (DLA) Troop Support Medical Prime Vendor (PV) Program announce a Standardization Action (SA) for the standardization of Surgical Sponges, X-ray Detectable, Laparotomy and Gauze. Only those vendors on the Qualified Suppliers List (QSL) MS-2405-29 Surgical Sponges, X-ray Detectable, Laparotomy and Gauze are eligible for participation.
These Surgical Sponges, X-ray Detectable, Laparotomy and Gauze products are for purchase by the Military Treatment Facilities (MTFs) of the Military Health System (MHS) and for the operational assemblages of the Army, Navy, Air Force, Marine Corps, and Naval Expeditionary Medical Support Command (NEMSCOM) and managed regionally by MMESOs North, South, West, Pacific and Europe, hereafter referred to as MMESOs. The Incentive Agreement (IA) resulting from this Sources Sought notification is a supplement to the Prime Vendor (PV) Program and is not a contract. Vendors must have an agreement with the current DoD Medical/Surgical PVs, CARDINAL HEALTH and OWENS & MINOR, to distribute through the PV Program. For additional information regarding DLA Troop Support Medical's PV program please access the DMMOnline web site at https://www.medical.dla.mil/.
This Sources Sought notification is intended to solicit pricing quotes from vendors who are on the QSL MS-2405-29 Surgical Sponges, X-ray Detectable, Laparotomy And Gauze. The pricing that is provided must be discounted from Distribution and Pricing Agreement (DAPA) prices or proposed DAPA prices. Vendors who are currently qualified for the QSL must meet the requirements below. The resulting IA will be for a period of five (5) years from date of selection. Anticipated selection date is 11 January 2025. Among vendors who are on QSL MS-2405-29 Surgical Sponges, X-ray Detectable, Laparotomy And Gauze, the lowest price will determine selection. It is intended that the selected vendor(s) for this IA will support the enterprise goal of medical materiel standardization that combines operational and institutional requirements. The government is seeking a single vendor selection for an IA. The government reserves the right to standardize or not standardize on Surgical Sponges, X-ray Detectable, Laparotomy And Gauze.
Vendors agree to hold the quoted IA pricing firm for 75 days from the date specified for receipt of their IA offer. Notification of non-selection will be sent once the IA process is completed and the bilateral IA is signed. Additionally, the gaining vendor will be required to validate an eLog of their quoted IA tier at that time and submit it to DAPA.
A. Products & Performance Required
The MMESOs are seeking product line items in the category of Surgical Sponges, X-ray Detectable, Laparotomy And Gauze. The total estimated enterprise-wide annual demand for this product line is approximately $237,801.03 based on Medical Product Data Bank (MedPDB) usage data over a recent 12-month period. The usage data represents requirements for the Army, Navy, and Air Force Institutional MTFs, along with operational assemblages in the Department of Defense (DoD).
B. Instructions to Vendors
Vendors on QSL MS-2405-29 Surgical Sponges, X-ray Detectable, Laparotomy and Gauze who are interested in participating in the Standardization Action for an IA must provide a response to this Sources Sought notification via e-mail to the MMESO POCs below. In addition to the offered pricing as specified, please include the following information: (1) Company name and address; (2) Company POC (Name and Phone Number, Fax Number, and E-mail address); (3) Commercial and Government Entity (CAGE) Code; and (4) Identification of the Sources Sought notification to which the vendor is responding; and (5) electronic printout(s) of base uncommitted offering submitted log or offered items already on DAPA. Due to the potential for e-mail to be lost in transmission, from network security, etc., vendors are strongly encouraged to confirm with the MMESO POCs that the submission, quote and DAPA documentation were received by the MMESO POCs via e-mail, allowing adequate time for resubmission before the due date and time. Vendor must complete and submit the IA Package Worksheet. A vendor who cannot open the IA Package Worksheet may contact either of the MMESO POCs below and a copy will be provided via e-mail. Vendors that do not meet the deadline of COB 5:00 PM local Philadelphia time on the date listed for closing, per the QSL Sources Sought notification, will not be eligible for participation in the Standardization Action for an IA.
Vendor Instructions for Pricing Submission
The pricing requirements are outlined below. Using the IA Package Worksheet, pricing quotes must be submitted in full to the MMESO POCs by the above response date of this Sources Sought notification. Vendor part numbers and packaging MUST match those that were submitted and qualified to the subject QSL Announcement. Vendors not currently on the subject QSL will not be considered for an IA. Vendors who are not selected will be notified in writing upon issuance of an IA.
- Vendors will be required to quote incentive pricing discounts off DAPA base uncommitted pricing for all products included in this standardization initiative. Where lower base uncommitted government prices are available, the resulting incentive tier is expected to be lower than such prices. This is because DAPAs, unlike other government prices, are base uncommitted. A vendor shall not quote base uncommitted prices as the discounted tier price for purposes of this standardization initiative. Vendors must provide quotes on items provided in response to the technical/company requirements. Based on the good faith volume estimates provided, vendor agrees to give all designated MTFs and Operational Units incentive pricing throughout the life of this agreement in order for the government to highlight its products and encourage an 80% purchase velocity for the MHS in this product line. A vendor who does not provide discounts off DAPA in response to the IA Announcement will not be considered for continued participation.
- Vendor must submit the following information via IA Package Worksheet for each QSL required item: Vendor Part Number (PN), Manufacturer PN, Manufacturer Name, Full Item Description, DAPA Number for Item, Unit of Measure (UOM), Quantity (QTY) in UOM, Unit of Inner Packaging (UOP), QTY of UOM in UOP, Unit of Sale (UOS), QTY of UOM in UOS, UOS Base Price, UOS Incentive Price, UOM Base Price and UOM Incentive Price.
Required Products and Annual Usage in Units
1. SURGICAL SPONGES, X-RAY DETECTABLE, STERILE, LAPAROTOMY WITH X-RAY LOOP, 18 INCHES BY 18 INCHES, WHITE, IN A SOFT PEEL POUCH / 56,975
Vendor may provide any or all of the additional items listed below, following the same format as for requirement number 2.
Item Descriptions
1. SURGICAL SPONGES, X-RAY DETECTABLE, STERILE, GAUZE, WITH COLORED STRAND, 4 INCHES BY 4 INCHES, WHITE, 16 PLY, IN A SQUARE HARD PACK
2. SURGICAL SPONGES, X-RAY DETECTABLE, STERILE, GAUZE, WITH COLORED STRAND, 4 INCHES BY 8 INCHES, WHITE, 12 PLY, IN A RECTANGULAR HARD PACK
Vendor Instructions for Submission of DAPA Log and Commercial Pricing Information
3. Vendor must submit a DAPA Log via the DAPA Management System (DMS) Manufacturer's Application including all offered items and relevant base uncommitted pricing for each. Submitted log base uncommitted pricing must correlate directly to that on the IA Package Worksheet for all offered items. Only the base uncommitted prices should be loaded to DAPA at this time. Vendors must send either a screenshot or a direct export from DAPA to Excel file of their submitted DAPA Log or of the required items already on their existing DAPA. Screenshots or direct exports in Excel file must be received by the MMESO POCs by the above response date of this Sources Sought notification. Vendors who do not meet this deadline will not be eligible for participation in the Standardization Action for an IA.
4. Vendor must send supporting commercial pricing information to the DAPA administrator by the above response date of this Sources Sought notification. Commercial pricing will help DAPA administrators make a fair and reasonable determination for the base uncommitted pricing. To assist DAPA administrators in identifying Standardization submissions via e-mail, vendors should cite the product line name and IA number as shown in this IA Announcement.
Note: DAPA holders must have an agreement with the current DoD Medical/Surgical PVs to distribute through the PV Program. DAPA holders must be prepared to ship items to both PVs, so that the PVs may carry inventory and MTFs may designate items as usage; therefore, standardized items may not be coded in the DMS as "drop ship only." It is strongly recommended that participants contact each PV prior to adding items to DAPA, in order to gain a full understanding of the PV's requirements and any potential costs associated with PV handling of those items. These costs should be factored into any base uncommitted DAPA prices and any quoted IA prices.
C. Source Selection Procedures
Pricing evaluation of required items will occur for those vendors who have been previously qualified for the QSL. Price evaluation is based on the sum of each required item's offered IA unit price multiplied by number of estimated units. If all other requirements have been met, the lowest overall price will be selected for the IA for Standardization. The Government intends to select based on initial quotes but reserves the right to seek further discounts or request revised quotes if determined necessary.
- In order to be eligible for selection, vendors are required to have established Fair and Reasonable base uncommitted DAPA prices for each product in the product line by time of selection.
- Failure to establish a DAPA with approved base uncommitted pricing will preclude a vendor from being selected to establish an IA with the government.
- Only the gaining vendor should validate and submit the eLog generated for the IA tier into DAPA. The Government will not consider those logged tier submissions submitted by other vendors.
- The government estimates of annual demand in this IA announcement and the prior QSL announcement, including the item procurement numbers and dollar value totals associated with the IA, represent good faith estimates only based on historic usage. While the Government will do its best to promote IA products and to encourage customers to purchase 80% of the standardized items from the IA holder, the resulting agreement will not be a contract and will not constitute a guarantee of a specific volume of sales dollars.
RESPONSE INFORMATION:
Responses to this IA Announcement must be submitted via email to the MMESO Data Analyst, MMESO Project Manager, and DLA KO listed below.
Vendor questions regarding this IA Announcement are due no later than 5:00 pm local Philadelphia time 2 business days before solicitation closes. Vendor responses to this IA Announcement are due no later than 5:00 pm local Philadelphia time on 12 December 2024.
All vendor correspondence should be emailed to all of the following:
Mr. Arthur B. Redmond
MMESO Data Analyst Contractor
arthur.b.redmond.ctr@health.mil
Mr. David Sheaffer
MMESO Project Manager Contractor
david.v.sheaffer.ctr@health.mil
Ms. Tara Perrien
DLA Troop Support Medical Contracting Officer
tara.perrien@dla.mil
The Contracting Officer will address any issues/questions pertaining to Incentive Agreements, TAA questions, and extension requests.
