STATEMENT OF WORK PART A GENERAL INFORMATION A.1 INTRODUCTION Boiler Inspection A.2 BACKGROUND The Hershel Woody Williams VAMC Boiler Plant and Boiler Operations has a requirement to have the medical center s boilers inspected annually. This inspection normally takes two visits. The first visit the inspector examines the insides of boilers that we have cooled down and opened up for inspection. The inspector also looks at the other boilers that are then running. The second visit the inspector swaps which boilers they are inspecting internally or externally. These two visits are often close together, needed repairs aside. These two visits must be done once a year per boiler. The contractor will also provide visual inspection of the condensate and deaerator tank on site. A.3 SCOPE OF WORK The contractor shall provide supervision and all resources necessary to accomplish the additional services for equipment inspection for the equipment described, except as may otherwise be specified in section B. STATEMENT OF WORK PART B WORK REQUIREMENTS B.1 Tasks to be accomplished: Vendor to provide all parts, labor, material, equipment, and supervision to conduct Yearly Boiler Inspections on the Medical Center's Boilers. The Inspection on each Boiler listed will be conducted during the months of June or August. All boilers will be inspected to and be measured for compliance with VHA Directive 1810, most current VA Testing manual, ASME Boiler and Pressure Vessel Code, National Board of Boiler and Pressure vessel Inspections and any applicable code required by the State of West Virginia. Qualified Professional Inspector is defined as anyone or combination of: Must meet the qualified inspector requirements listed in VHA directive #1810. A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB). A boiler inspector who has qualified by passing a written examination under the laws, rules, and regulations of a jurisdiction of a state. A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement and has a representative serving as a member of the ASME Conference Committee. A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance. Qualifications for Non-Destructive-Testing Technicians: The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT). Boilers scheduled for internal inspection will be prepared for the inspection by VAMC prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials, waterside and fireside; electrical lock-out, tag-out in place; connecting piping isolated; proper illumination provided; compliance with confined space access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection. The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, In-service Inspection of Pressure-Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all VAMC requirements as listed in this document. Summary of the minimum inspection requirements for boilers: Review the boiler history including operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks. Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes. Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets. Inspect foundations for signs of stress such as cracking or movement. Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation. Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits. Examine all stays and stayed plates. Inspect gas side baffles. Inspect internal drum surfaces and steam separating internals. Inspect soot blowers and verify proper alignment. Inspect tubes, tube ends and tube alignment. Check for sagging tubes. Verify that all nozzles of internal piping such as feedwater admission and bottom blow off collection are clear with no obstructions. Inspect seating surfaces of manways and handholes. Check that boiler structure is plumb and level with no excessive deformations. Check for missing items such as bolts and nuts. Examine all valve and pipe connections to the pressure vessel. Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor. Verify proper alignment of burner assembly. Inspect furnace for evidence of flame impingement. Test operation of water level gage glass. Perform mechanical and electrical inspection of disassembled low water cutouts (disassembly by VA). After reinstallation, test operation to the extent possible. Test low water cutouts on hot boilers by lowering water level gradually. Verify that steam pressure gage is properly calibrated. Test operation of high steam pressure cutouts on hot boilers by raising steam pressure. Inspect safety valve installations and verify that the valves have proper capacity and set pressure and valves, drains and vents are properly installed. Verify that valve locking seals are not broken. On boilers that are hot, perform an operation test under pressure to confirm operation at proper set pressures. Operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves ( accumulation test ). Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions. Inspect piping to the water column, low water cutoffs and alarms, gage glass. Verify that interior of piping is clear of obstructions. Inspect valves on boiler feedwater, blowdown, drain and steam systems. Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions. Summary of the minimum inspection requirements for Feedwater Deaerators: Review the Feedwater Deaerator history including operating conditions; date of last inspection; current inspection certificate; ASME stamping; National Board registration number; materials of construction; extent of post weld heat treatment; history of repairs and modifications. Assess the external parts of the Feedwater Deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes. Inspect for evidence of leakage. Inspect support structures for proper integrity and allowance for thermal expansion. Internal inspections: Must include inspections of Morrison tubes and all internal refractory. Interior cleaning and visual inspection. Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking. Inspect spray nozzles and trays. Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water. Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness. Provide complete written report fully describing all inspections and tests performed with findings and recommendations along with internal pictures copied to a disk. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner. Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair. Include test data and calculations. Show locations and extent of all non-destructive testing by sketches. Furnish report within one week of each facility inspection in Microsoft Word format by email to the COR and to the VA Headquarters office designated in the attachment. All safety-related deficiencies shall be immediately reported to the COR during the inspection visit. Provide recommendations on need for re-inspections after correction of deficiencies. Cost of re-inspections shall be an extra cost negotiated with the VA Contracting Officer. B2. Boiler Plant Equipment List: Boiler #1, Manufacturer: Johnston, Date: 1989, Model: PFTA 509, Type Fire Tube -4 Pass, Size: 400HP, Normal OP: 90psi Boiler #2 Manufacturer: Kewanee, Date: 1998, Model: H35-350-G02-LE-200 Type: Fire Tube -3 Pass, Size: 350HP, Normal OP: 90psi Boiler #3 Manufacturer: Kewanee, Date: 1998, Model: H35-300-G02-LE-200 Type: Fire Tube -3 Pass, Size: 300HP, Normal OP: 90psi Boiler #4 Manufacturer: Cleaver Brooks Date: 2008, Model: 4WI-200-350-200 Type: Fire Tube -3 Pass, Size: 350HP, Normal OP: 90psi Boiler #5 Manufacturer: Lochinvar Date: 2016, Model: Crest 751-2001 Type: Condensing, Size: 1,920,000 btu/hr., Normal OP: 12 psi Boiler #6 Manufacture: Lochinvar Date: 2020, Model: Knight KBN400 Type: Condensing, Size: 375,000 btu/hr., Normal OP: 12 psi Condensate Tank Manufacturer: Milltre Fabrication, National Board#: R-8171 Design Pressure: 25 psi @ 300° F, Date of Manufacture: June 2011 Deaerator Tank Manufacturer: George Marker & Sons Inc., Model: 30SSL, Capacity: 30,000 lbs./hr., Serial#: 11151-04-20, National Board#: 2406, Typical Operating Pressure: 5 psi, Design Pressure: 50 psi @ 400° F, Date of Manufacture: 2020 STATEMENT OF WORK PART C SUPPORTING INFORMATION C.1 Place of Performance Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV 25704. All services shall be brought to 1540 Spring Valley Drive, Huntington, WV. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry points must be approved by Chief, Engineering Service prior to use. Vendor shall deliver required services, parts or equipment specified above during approved work times. Approved work times for this job shall be normal working hours of 8AM 430PM. C.2 Period of Performance Base year + 4 option years. Inspections should be anticipated to be conducted during the months of June or August. Vendor should be prepared to coordinate with the Boiler Plant Supervisor and other potential vendors servicing equipment due to the down-time guidelines. Periods of Performance: Base: March 1, 2025 - February 28, 2026 OP1: March 1, 2026 - February 28, 2027 OP2: March 1, 2027 - February 29, 2028 OP3: March 1, 2028 - February 28, 2029 OP4: March 1, 2029 - February 28, 2030 C.3 Special Considerations C.3.1 Contractor Furnished Materials All labor, materials, equipment to perform the job. When furnish , provide , install , or similar term is used it shall mean a complete installation, ready for use. The vendor shall supply all parts, equipment, material, and labor to perform the work described above. The work will include all items as described in the Scope of Work listed above. C.3.2 Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, always, take all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. C.3.3 Qualifications of Key Personnel Contractor s employees should be knowledgeable of standards associated with this type of work. C.3.4 Supervision/Communications. At all times during the performance, the Contractor s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor s Competent Person that meets OSHA training guidelines, can make decisions and acting on behalf of the Contractor shall be physically always located on site during performance of the contract. If the Contractor s Competent Person is absent from the job site for an extended period, the COR may send all Contractor/sub-contractor employees off the job. C.3.5 Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be always worn above the belt while on Medical Center property. Contractor s employees shall return all I.D. badges to designated personnel at time designated in the task order. C.3.6 The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. C.3.7 Drawings General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order. C.3.8 Verification of Dimensions The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen. C.3.9 Smoking Policy. We are a smoke free facility. C.3.10 Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be always observed by operators. Seat belt use is mandatory on the VA grounds. C.3.11 Selection Criteria Includes but not limited to: Personnel that are trained and qualified to the correct level by NFPA 70E perform such tests. A qualified contractor is a vendor that is knowledgeable and experienced in the design and construction of boiler plants and VA s standards for construction and testing of safety devices. A qualified testing contractor is an individual/company that has performed testing in compliance with VHA Boiler and Associated Plant Safety Device Testing Manual in at least three other VA medical facilities. Interested & Capable Responses: NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the The Hershel Woody Williams VA Medical Center. Please respond to this RFI/Sources Sought 36C24525Q0158 with your: Business name (including Unique Entity ID (SAM.gov)  Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and  Person of contact (including telephone number & email address).   Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.  Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS) Brief Summary of categories of services that your company can/cannot provide. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable) Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:   Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Or do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?  Response Instructions: Responses must be submitted by 10:00 AM (ET) 12/16/2024. Responses to the information requested above must be submitted via email to John Ritter at John.Ritter2@va.gov. This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice. John Ritter Contracting Officer VHA, NCO 5 John.Ritter2@va.gov
