This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs El Paso Veterans Medical Center Logistics Service in El Paso, Texas intends to award a brand name or equal contract award for the purchase of PRIMEPRINT 3D DENTAL SYSTEM. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 339114 with a size standard of 750 employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA Primeprint 3D Printer (Dentsply-Sirona), EA, Oty 1, LOCAL STOCK NUMBER: 6802446 0002 1.00 EA inLab 4 PC- (keyboard and mouse) Dentsply-Sirona), UI EA, QTY 1, stock #100005929 LOCAL STOCK NUMBER: 100005929 0003 1.00 EA inLab System PC Monitor (Dentsply-Sirona), UI EA, QTY 1, stock #6042548 LOCAL STOCK NUMBER: 6042548 0004 1.00 EA training and installation, UI EA, QTY 1, Statement of Work (SOW) PRIMEPRINT 3D DENTAL SYSTEM Introduction The El Paso Healthcare System Dental Service has identified the need to purchase (1) ONE automated, medical grade 3-D printer that will expand on current CEREC Primemill/ Primescan - technology at the facility. The 3D printer will assist techs and dentists to print, or post-process items such as temporary crowns, treatment devices, and diagnostics materials that will increase productivity of the dental lab. Salient Characteristics/Features and Main components The primeprint (Dentsply Sirona-Brand) is the only system which will work with our existing primescan (without additional software upgrades or troubleshooting), offer up to 10 types of end prints that will improve patient care, and reduce set-up time by the staff. There are no other UV printers on the market that have all these features for a lower or similar cost. There are 3 major components to this requirement: PRIMEPRINT, PRIMEPRINT PPU, and INLAB CAM SOFTWARE PRIMEPRINT: The printer uses digital light processing (DLP) technology, where resins are polymerized using UV light, layer by layer. Dimensions WXHXD (in mm) 530 X 670 X 515 Dimensions in WXHXD (in inches) 20.86 X 26.37 x 20.27 Weight: 41 Kg/ 90.38 lb Nominal system voltage: AC 100 V 240 V Nominal system frequency: 50/60 Hz Rated Current: 2,0 A-0,85 A Ports: USB Type A, USB Type B, LAN Connection via RJ45, power connection. Printer Control: 7 color touch screen. Print technology: Digital Light Processing Wavelength: 385 nm Projector Resolution: 1920 x 1080 pixel ( Full HD ) Layer Thickness: 50 m, 200 m Pixel size: 70 m Print Volume WXHXD: 134 X 150 X 76 (in mm)/ 5.28 x 5.91 x 2.99 (in inches). Resin fill system: Automated, cartridge-based Foil lifetime: >250 print jobs Integrated filters: Activated carbon filer, air filter. Quality Protocol: Available for every print job, based on RFID tag information. Sensoring and Monitoring System: Resin Level, cartridge volume and resin type, filter lifetime, light source power, status of Primeprint Box and Material unit. PRIMEPRINT PPU: printed objects are washed, dried, and light cured in a fully automated process. Dimensions WXHXD (in mm) 730 x 670 x 515 Dimensions in WXHXD (in inches) 28.74 x 26.37 x 20.27 Weight: 50 kg Nominal system voltage: AC 100 V 240 V Nominal system frequency: 50/60 Hz Rated Current: 4.2-2.2 A Ports: USB Type A, USB Type B, LAN Connection via RJ45, power connection, nitrogen port. Control: 7 color touch screen, automated assignment of wash and post-processing exposure settings. Post-processing volume WxHxD: 134 x 150 x 76 (in mm) / 5.28 x 5.91 x 2.99 (in inches) Cleaning agent volumes: 2.5 L. per container. Number of Washing Containers: 2 per material. Compatible cleaning agent: isopropyl, 99% Post-curing atmosphere: Nitrogen atmosphere created by purity level 2.8 nitrogen, equivalent to 99.8% Nitrogen Pressure: 4-8 bar. Post-curing temperature: up to 80°C/ 178 °F Integrated Filters: Activated carbon filter, ozone filter Quality protocol: Avaliable for every print job, based on RFID tag information. Sensoring and Monitoring System: Solvent Level, solvent saturation, flashlight lifetime, filter lifetime. INLAB CAM SOTWARE: PC REQUIREMENTS: InLab PC 5.0 or inLab 4 PC with Performance Package Software requirements (PC): CEREC Software 5.2.3 or inLab CAD Software 22.1.0, inLab Apps 22.0.0, inLab CAM SW 22.1.0 DS CORE: Cloud storage to keep your patient case files organized and accessible any time, from anywhere. Patient case file-sharing solution to collaborate with specialists, partners, and labs. Seamless connectivity to Dentsply Sirona equipment for automatic upload* of X-rays and intraoral scans DS CORE CREATE: provides easy access to expert quality-designs for your Primeprint without needing to operate design software yourself. The Inlab CAM SOFTWARE must include a ONE YEAR 24/7 online product and workflow knowledge, technical phone support, remote support, and troubleshooting. Shipping and Delivery Information: The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays. Equipment will be delivered at the following location: ELP VA WAREHOUSE 6B Founders BLVD, El Paso, Tx 79906 Installation and Training The vendor must include within quote installation and training to dental staff during ONSITE installation. This training package will include 24-hour tech support, with online or phone training and assistance. Schedule and Order Management The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery with ELP Acquisitions and ELPAcquisitions@va.gov & ELPProperty ELPProperty@va.gov Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product. Documentation: Contractor shall furnish a delivery manifest once all exam chairs has been delivered. Invoicing Contractor shall furnish a delivery manifest once all exam chairs has been delivered. Invoices must contain the contact information and contract number in addition to the requirements in detail to be considered. All invoices shall be submitted to the VA Financial Service Center. All invoices will reference the purchase order number assigned to the contract. Limited Warranty 8.1. ALL equipment and installation must include a ONE YEAR WARRANTY AT NO COST. This must include (shipping and installation of repair parts, online support/knowledge, technical phone support, remote support, and troubleshooting. All equipment and installation/labor shall be fit and sufficient for the purpose intended as set forth in the user manuals; and merchantable, of good quality and free from defects in materials or workmanship; for a period of one (1) year from the date of the first invoice under this agreement. VHA Privacy Awareness Pursuant to the Veteran Health Administration (VHA) Privacy principles and practices, Contractors shall comply with VA s privacy, policies, and legal requirements found in this link: https://www.va.gov/privacy-policy/ The contractor must contact the education program manager at 915-564-6100 ext. 7600 and will be required to take the following Records and Privacy Training to meet the Health Insurance Portability and Accountability Act (HIPAA), Privacy Rule as determined by VHA, and the VA s Privacy Training Monitoring SOP: a.VA 10176 VA Privacy and Information Security Awareness Training and Rules of Behavior b. VA 3873736- Basic Record Management. c.VA 10203 Privacy and HIPAA Focused Training d.VA 3185966 VHA Mandatory Training for Trainees e.VA 3192008 VHA Mandatory Training for Trainees Refresher NARA Records Management Language for Contracts 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 4. El Paso Veteran Affairs Health Care System (EPVAHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of EPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230. 5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to EPVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). 6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. 7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with EPVAHCS policy. 8. The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract. 9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10. The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which EPVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. 11. Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.Â
