Sources Sought Notice Sources Sought Notice Page 4 of 15 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 15 The Minneapolis VA Medical Center requires fill materials and hardware for Marley Cooling Towers as described in the Statement of Work below. This will be a Brand Name Only procurement for supplies proprietary to this equipment. This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the supplies listed below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Veteran Owned and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice. The North American Industry Classification System (NAICS) code for this requirement is 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing, with an SBA Small Business Size Standard of 1,250 employees. If you are a vendor capable of providing the requested information and required supplies described below with competitive pricing, send your information with a description of proof of capability to: Alisha.Milander@va.gov on or before Monday, February 10, 2025 at 12:00 PM Central Time. Additionally, please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond to the following questions may affect the acquisition strategy.  1. Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. 2. Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide and their socio-economic category.  Also provide proof that you are an authorized reseller/distributor of the supplies. 3. Identify whether any foreign-end products, as defined in FAR Provision 52.225-2, would be provided to meet this requirement. Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. ( https://www.acquisition.gov/far/part-52#FAR_52_225_2__d3401e52). If the product is a US domestic end product, write in USA for the item's country of origin. Attached below. 4. State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.), and include the contact number. 5. Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)). 6. Provide estimated lead time to deliver the supplies as described in the Statement of Work below. *If applicable, FAR Provision 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* *If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.* *If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.* DISCLAIMER This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. The deadline for this information is 12:00 PM Central Time on, Monday, February 10, 2025. STATEMENT OF WORK Requirements: Purchase Brand Name Only fill materials and hardware for NC Series Marley Cooling towers. Parts will meet or exceed Original Equipment Manufacturer s Specifications. Contractor will include assigned Purchase Order Number on Packing list. Contractor will provide and deliver/ship all brand name items listed in table below to the Minneapolis Veteran Affairs hospital: Part # Item description Qty B81036 MX75 fill replacement includes fill sheets, cover plates and all hardware 3 B11569 Galvanized Fill Support Tube (full length) 2.375OD X 10'-5 7/8. 16 93658 One Stainless Steel Fill Support Tube (full length) 2.375OD X 10'-5 7/8. 8 2424888 Fill Tube Supports and Deflectors, NC8305,06,08 GALV 2 2436155 Fill Tube Supports and Deflectors, NC5200, NC6200 GALV 1  Freight - Shipping and Handling 1 Delivery Address: Minneapolis Veteran Affairs Medical Center Attn: David Clendening One Veterans Drive Minneapolis, MN 55417 Delivery hours: Monday through Friday from 7:00 am 3:00 pm. Deliveries are not accepted on the federal holidays listed below: Observed Federal Holidays: New Year s Day Martin Luther King Birthday Washington s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Submittals: Cut sheet(s) for all items listed in table. 52.225-2 Buy American Certificate. (1)(i) The Offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that each domestic end product listed in paragraph (f)(3) of this provision contains a critical component. (ii) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (iii) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (iv) The terms commercially available off-the-shelf (COTS) item, critical component, domestic end product, end product, foreign end product, and United States are defined in the clause of this solicitation entitled Buy American Supplies. (2) Foreign End Products: Line item No. Country of origin Exceeds 55% domestic content (yes/no) [List as necessary] (3) Domestic end products containing a critical component: Line Item No. ___________ [List as necessary] (4) The Government will evaluate offers in accordance with the policies and procedures of FAR part 25.
