*****THIS IS A COMBINED SOURCES SOUGHT NOTICE AND NOTICE OF INTENT TO SOLE SOURCE***.
BACKGROUND
NIST has maintained and operated six (6) deadweight machines (DWM’s) since 1965. Thousands of measurements, through countless force calibrations, have been performed over the lifespan of these machines. Our second largest machine has developed a problem with the compression platen positioning system. After disassembly, the problem was discovered that one of the four drive nuts was stripped and locked onto the mating shaft. As a result, a new matched set of 4 drive nuts will need fabricated and machined (the drive nuts must be the same, cannot replace just one drive nut as it will not match the other 3 in the set and cause binding issues as the wear patterns on the originals will conflict with the new gear
Contract Line-Item Number (CLIN) 0001: The Contractor shall provide four (4) bronze drive nuts
The product shall meet specifications identified above. All items must be new. Used or remanufactured equipment will not be considered for award. The use of “gray market” components not authorized for sale in the U.S. by the Contractor is not acceptable.
NIST conducted market research from November 2024 – December 2024 by, speaking with colleagues, performing internet searches, and speaking with vendors to determine what sources could meet NIST’s minimum requirements. The results of that market research revealed that only Billet Industries INC. (UEI: TYGGJ6187HY1) can meet the Governments minimum requirements.
HOW TO RESPOND TO THIS NOTICE
In responding to this notice, please DO NOT PROVIDE PROPRIETARY INFORMATION. Please include only the following information, readable in either Microsoft Word 365, Microsoft Excel 365, or .pdf format, in the response: Submit the response by email to the Primary Point of Contact and, if specified, to the Secondary Point of Contact listed in this notice as soon as possible, and preferably before the closing date and time of this notice. Please note that to be considered for award under any official solicitation, the entity must be registered and “active” in SAM at the time of solicitation response.
- Provide the complete name of your company, address, name of contact for follow-up questions, their email, their phone number and, if your company has an active registration in https://sam.gov, your company’s Unique Entity ID (UEI).
- Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.
- Whether your company is an authorized reseller of the product or service being cited and evidence of such authorization.
- Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.
- Indicate whether your company is (a) a small business or (b) other than small business. See the Table of Small Business Size Standards and the associated .pdf download file for small business size standards and additional information.
- If you believe the NAICS code listed in this notice is not the best NAICS code for the type of product addressed in this notice, identify an alternative NAICS code that you believe would be more appropriate for the planned procurement.
- If your firm has existing Federal Supply Schedule contract(s) or other contracts for products or services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.
- Describe your firm’s experience (as a prime, subcontractor, or consultant) providing the products or services described in Background section.
- Provide any other information that you believe would be valuable for the Government to know as part of its market research for this requirement.
- Please let us know if you would like to engage to get a better understanding of the requirement or need additional information about the Government’s requirement for the products or services described in the Background section.
QUESTIONS REGARDING THIS NOTICE
Questions regarding this notice may be submitted via email to the Primary Point of Contact listed in this notice. Questions should be submitted so that they are received by February 5, 2025. If the Contracting Officer determines that providing a written amendment to this notice to document question(s) received would benefit other potential respondents, the questions would be anonymized, and a written response to such question(s) would be provided via an amendment to this notice.
IMPORTANT NOTES
The information received in response to this notice will be reviewed and considered so that the NIST may appropriately solicit for its requirements in the near future.
This notice should not be construed as a commitment by the NIST to issue a solicitation or ultimately award a contract.
This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response.
This notice is not a request for a quotation. Responses will not be considered as proposals or quotations.
No award will be made as a result of this notice.
NIST is not responsible for any costs incurred by the respondents to this notice.
NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.
Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s capability.
Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.
Thank you for taking the time to submit a response to this request.
