Sources Sought Notice Actionable-436 (C) EXAM CHAIRS FOR HAMILTON CLINIC ACTIVATION (VA-25-00042336) DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Response Instructions: Do not provide more than 8 pages, including cover letter page. Submit your response via email to: barron.long@va.gov Submit your response NLT 14:00 (MST) on Friday, February 14th Mark your response as Proprietary Information if the information is considered business sensitive. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 339113 Surgical and Medical Instrument Manufacturing with a Small Business size of 800 employees. Please identify and explain any NAICS codes your company believes would better represent the predominated work included in the attached Statement of Work draft / Salient Characteristics List; Information Requested from Industry: In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses accordance with the Statement of Work draft / Salient Characteristics List. Vendor Name: SAM UEI #: Name of Manufacturer: Manufacturer Address: Estimated Delivery Time: SAC FSS contract number Vendor Point of Contract (POC) Name POC Phone Number: POC Email Address: STATEMENT OF WORK (SOW) as of 07/15/2024 Contract Number: Task Order Number: IFCAP Tracking Number: TBD Follow-on to Contract and Task Order Number: TBD 1. Contracting Officer s Representative (COR). Name: Tammie Dison Section: AUS- Logistics Address: 3865 Veterans Way, Fort Harrison, MT 59636 Phone Number: 406-447-7922 Fax Number: na E-Mail Address: Tammie.dison@va.gov 2. Contract Title. PROGLIDE 4011- EXAM CHAIRS FOR HAMILTON ACTIVATION CLINIC 3. Background. New Activation of Hamilton Clinic requiring four (4) new Exam Chairs for replacement of current equipment and increase of Exam rooms in new Building. 4. Scope. Primary Care Exam rooms requiring four (4) new exam chairs for patient appointments/procedures. 5. Specific Tasks. Task #1: Acquisition of The ProGlide 4011 exam chairs present notable benefits for both cleaning efficiency and patient care. Designed with one-step casters, these chairs enable easy cleaning underneath, ensuring compliance with Infection Control Policy. Their enhanced maneuverability also promotes patient comfort during examinations, thanks to features such as one-touch tilt and reclining capabilities. Furthermore, these chairs are equipped to support bariatric needs, accommodating weights of up to 500+ pounds. Task #2: Training to be provided by Biomed on site when Exam chairs are assembled. Task #3: Technical Support supplied by BioMed and Local Engineering. Deliverables: Fort Harrison BioMed staff to assemble, setup and train onsite at the Hamilton Clinic. 6. Performance Monitoring Service will monitor delivery and setup of PROGLIDE 4011 Exam Chairs with inclusion of BioMed. 7. Security Requirements NA 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A 9. Other Pertinent Information or Special Considerations. N/A a. Identification of Possible Follow-on Work. N/A b. Identification of Potential Conflicts of Interest (COI). N/A c. Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions. Dock-to-dock delivery to FH VA Medical Center Warehouse e. Inspection and Acceptance Criteria. The service will be involved with all trainings provided by BioMed. 10. Risk Control Safety: the system will be corded and pulled into a 120v wall outlet with grounding. Cord will be tucked under or behind exam chair reducing tripping or electrical hazards. Infection Control: One-step lift casters for maneuverability and proper cleaning of the Laminate flooring underneath the exam chair. Exam chair fabric follows the sanitization requirements for Infectious Control and Joint Commission standards. 11. Place of Performance. Work will be performed at Hamilton Clinic in exam rooms 118, 119, 122, & 123 12. Period of Performance. Start Date: 5/1/2025 End Date: 4/30/2026 13. Delivery Schedule. SOW Task #1: Acquisition: of the ProGlide 4011 exam chairs to Fort Harrison Dock to Dock Delivery. SOW Task #2: Training and Assemble: by Biomed on-site SOW Task #3: Technical Support provided by Biomed and Engineering on a as needed basis. STATEMENT OF SALIENT CHARACTERISTICS Hamilton Clinic, Exam Chairs Dimensions: Equipment needs to fit into a space no larger than 12x12, due to the limited space of the exam rooms. Must fix through a door 4ft wide and will be station on flooring of Luxury Vinyl Tile (LVT) which will require a wheelbase with locking caster system. Required Functions: Hi-low back powered, and overall system powered by normal electrical current of 120v. One-touch wheelbase with locking caster system Hand controller to provide one touch patient positioning with self-leveling arms that allows for positions of Trendelenburg, lithotomy and semi-fowler. Capacity patient weight of 500lbs + The size of the chair should be within the parameters of no more than 26H, 28W and 80L, the base should have wheels to allow for easy moveability for cleaning under the equipment. The chair requires to be made of PreFixx® Protective finish for enhance infection prevention initiatives. The exam chair needs to have a one touch lift and lay for both hands and feet, be able to hold bariatric patients in a sitting position with options with a Hi-low back to lay flat with hand and foot controls and one touch patient positioning with self-leveling arms, which will allow for various patient care and procedures. Interested firms who can provide the referenced items; please answer the following questions with your response to this Sources Sought Notice. [ ] yes [ ] no - Does not exceed 500 employees; (your NAICS 339113) must be verifiable thru the System for Award Management). If yes, how many employees? _____ [ ] yes [ ] no - Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; [ ] yes [ ] no - Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs); and [ ] yes [ ] no - Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. If yes, what is the manufacturer s name? ________________ Vendor Name: DUNS #: Business Size Status: Estimated delivery time: Is this business registered in SAM.gov? On GSA/FSS Schedule? GSA/FSS Schedule Number: Your response is greatly appreciated. Thank you.
