The North Texas VA Health Care System (NTVAHCS), Grand Prairie Outpatient Clinic is seeking Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), or Small Business sources capable of meeting the requirement listed below. The acquisition will be accomplished using commercial item procedures in accordance with FAR Part 12. NOTE: TO QUALIFY SDVOSB AND VOSB VENDORS MUST BE REGISTERED AS SUCH IN THE U.S. SMALL BUSINESS ADMINISTRATION DATABASE. The North American Industry Classification System (NAICS) is 339112. Any SDVOSB, VOSB, or Small Business firms who wish to identify their interests and capability to provide this product must provide product specifications, performance and delivery information by notifying the Contract Specialist no later than 4:00 PM Central Time, February 21, 2025. Notification shall be e-mailed to Robyn Nussbaum, at robyn.nussbaum@va.gov. Any vendor who responds to this Notice must provide credentials to perform the requirement as outlined in the below scope. DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice. STATEMENT OF WORK: Purpose: Requesting the purchase of the following equipment for the Grand Prairie Outpatient Phlebotomy Draw Station/Laboratory. This is a one-time purchase, and it does not require any additional manufacturer warranty. Scope: The scope of the purchase is only that the vendor delivers the correct items that are requested: The large tabletop centrifuge for large batches of different sized tubes all spun at once. 19.25 W x 21.50 D x 14.38 H Brushless DC Motor Simultaneous Digital RPM and RCF Display Digital Time Display Timer Range 1-999, plus hold Save and Recall up to 3 speed and time configurations Location: The equipment will be used in the VA Grand Prairie Clinic, 2737 Sherman St. Grand Prairie, TX 75051 Performance Requirements: All equipment must perform according to the manufacturer s guidelines. Period of Performance: Equipment is being ordered for a one-time purchase. No base or option years required. Deliverables/Supplies: There are no supplies or deliverables with this contract request, equipment only. Vendor Security Contract Requirements: This vendor requires no access to VANTHCS or any VA information system. NO VA DATA OF ANY TYPE SHALL BE TRANSFERRED FROM THE VA. PERSONNEL QUALIFICATIONS: The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the /SOWPWS in an efficient, reliable, and professional manner. The normal manner of dress is business casual. Specific Personnel Qualifications Requirements Personnel assigned to or utilized by the contractor in the performance of this contract shall, as a minimum: Be qualified by the contractor as capable to perform as a field service representative. PERFORMANCE STANDARDS AND QUALITY MEASUREMENT: Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality Assurance Surveillance Plan (QASP) method of surveillance will be by random inspection. Performance Evaluation: After acceptance of the contract the system will be monitored for equipment performance including but not limited to; safety (recall Notifications and changes in reagents and equipment notifications), quality assurance (emergency repairs response, hot line troubleshooting response, quality of results compared to peer groups and CAP performance) and documentation (invoice accountability and invoice verification, equipment specification and user manuals), customer satisfaction (response to complaints and laboratory employees training).
