Sources Sought: Surgical instruments for the Pine Ridge Indian Health Service (IHS) Hospital
Sources Sought Notice Number: IHS1509704
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.
This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses.
Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 339112, Surgical and Medical Instrument Manufacturing.
- BACKGROUND
The Pine Ridge IHS- Surgical Department conducts orthopedic and podiatry surgical procedures for direct patient care. These cases require specialty hardware that is manufactured and produced under approved Food and Drug Administration (FDA) and/or American Society for Testing and Materials guidelines for implants within the human body. The surgical department is performing a limited number of cases per month and requires a Blanket Purchase Agreement so that items can be obtained on a case-by-case bases as they are scheduled. The proposed contractor shall provide a variety of Paragon28 surgical instruments and plates to the Pine Ridge Indian Health Service Hospital, located in Pine Ridge, SD.
2.1 OBJECTIVE
The primary objective of this project is to secure a variety of Paragon28 surgical instruments and plates delivered monthly to the Pine Ridge Indian Health Service Hospital, located in Pine Ridge, SD. Contractor shall enter into a one-year supply contract with a three-month revision validate usage. Pricing should include supply and any applicable shipping fees. The Contractor will adhere to the requested restocking of instruments and plates for Paragon28 sets after use, set up by the Pine Ridge IHS – Surgery Department.
- CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS (IF APPLICABLE)
The Contractor will be required to deliver a variety of surgical instruments on a monthly, as needed basis, to the Pine Ridge Hospital. Please see attached Statement of Work (SOW) for details.
- TYPE OF ORDER
This is a firm fixed price purchase order.
- ANTICIPATED PERIOD OF PERFORMANCE
Date of award plus 365 calendar days
- PLACE OF PERFORMANCE
Pine Ridge, SD.
- REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE
Complete deliverables schedule listed below. Items must be able to meet/withstand high level disinfectant washer and be autoclavable per manufacture recommendations.
DELIVERABLE DELIVERABLE DESCRIPTION / FORMAT REQUIREMENTS Amount
1 Gorilla Ankle Fracture 360 Instruments (Small Frag Pilon/Ankle Fx Specific TBD
2 Gorilla Ankle Fx Implants TBD
3 Baby Gorilla (minifrag) TBD
4 Monkey Bars (External Fixator) TBD
5 MiniMonster 2.5 Screws TBD
6 Minimonster 3.0 Screws TBD
7 Minimonster 3.5 Screws TBD
8 R3Act Screw Inst (Instruments for a Syndesmotic Repair Device) TBD
9 R3Lease Screws (Syndesmosis Screws) TBD
Shipping will be determined after each surgical case is completed.
- PAYMENT
Invoices shall be processed through the Invoice Processing Platform (IPP).
- Anticipated Period of Performance:
Period of Performance: 06/1/2024 through 06/30/2024.
- Capability Statement/Information:
Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:
1. A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.
2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information.
3. Documentation on the ability to provide a variety of Paragon28 surgical instruments and plates/ To be considered capable of fulfilling this requirement evidence of an Offerors ability to fully satisfy the requirements described above must be provided.
4. The respondents’ Unique Entity Identifier (UEI) number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 339112, Surgical and Medical Instrument Manufacturing or comparable NAICS
5. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.
6. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins.
7. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.
F. Closing Statement
Point of Contact: Mary Sarenana, Purchasing Agent, at mary.sarenana@ihs.gov
Submission Instructions:
Interested parties shall submit capability via email to mary.sarenana@ihs.gov. Must include Sources Sought Number IHS1509704 in the Subject line. The due date for receipt of statements is March 21, 2025, 4:00 p.m. Mountain Daylight Time.
All responses must be received by the specified due date and time in order to be considered.
This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.
IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).
THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.
