Scope of Work Engineering and Construction Management Services Related to Real Property for Western Colorado Health Care System In Grand Junction CO The CM Contractor shall perform Engineering and Construction Management (CM) Services related to real property as described in the following paragraphs. Construction Management and Engineering Related to Real Property Requirements: Western Colorado Health Care System (WCHCS) Facilities Management Services (FMS), located in Grand Junction, CO, has a need for Engineering and Construction Management (CM) Services related to real property as outlined in the requirements below. Work will start with a signed Notice to Proceed. GENERAL REQUIREMENTS. 2.1 Project Information/Scope. Firm, hereinafter referred to as the Construction Management Contractor (CMC), shall provide Engineering and Construction Management (CM) Services Related to Real Property, on order to assist FMS in their roles as the facility engineer and real property management agency. 2.2 Construction Management Contractor s Responsibility. The overall management responsibility is to assist the WCHCS FMS in the management of construction contracts residing with the WCHCS in Grand Junction, CO, Engineering office, as well as other related real property activities. The CMC has no authority to direct the construction contractor(s) in any way regarding methods or procedures and shall not interfere with methods of performance unless life and/or property are endangered. The designated Government representative will be responsible for and sign, all correspondence and specific directives to the contractor(s). 2.3 Personnel. The CMC shall provide technically competent and appropriately qualified Engineering personnel with an engineering degree from an ABET or NAAB accredited school or equivalent or a technician who is supervised and directed by a qualified CM Engineer with at least 5 years of experience. The CMC performing construction management shall be titled Construction Manager (CM). The CM shall possess the skills and abilities to communicate effectively in English both orally and in writing and have experience in preparing correspondence, written reports, and in briefing management personnel. The CM shall have knowledge of construction scheduling methods and of building and construction crafts to verify that specific workmanship is obtained. CMC personnel shall abide by applicable station rules and requirements. The CMC shall be responsible for providing the necessary managerial, engineering, and clerical support personnel. The CMC shall, at no additional costs to the Government, procure individual specialists necessary to provide technical services required on a periodic basis, should these services not be available from employees of the CMC. The CMC will minimize changes to personnel to maintain continuity, knowledge of the contract and retraining of staff. All CM working under this contract shall ensure they identify themselves as CMC when interacting with the Government or other contractors. 2.4 Professional Supervision. All services provided under this contract shall be performed under the supervision and direction of a competent professional, acceptable to the Contracting Officer. They shall be responsible for assuring that personnel used in performance of the CM services have appropriate qualifications for accomplishment of the tasks assigned. The Government may, in writing, require the CMC to remove from the work any of its personnel the Government reasonably determines are unqualified or otherwise fail to adequately perform tasks assigned to them. 2.5 Applicable Documents. The following paragraphs provide specific and general guidance in the performance of construction management services under this contract. In providing construction management services, the CMC shall be guided by these documents and the procedures, requirements, and methodology described in the documents shall be used by the contractor unless they conflict with those in the scope of work, in which case the scope of work shall govern. 2.6 Reporting. The CSC shall provide on a no-less than monthly basis a detailed report outlining technical progress and deliverable of all assigned tasks in Section 4. The report shall be attached to the monthly invoice and include the Schedule Value of each ask, the amount expended in the current month and all previous months, the amount remaining, and a separate but similar report detailing the number of hours of effort performed by task. The CSC shall also monitor the percentage complete of each task and, on a no-less than bi-monthly basis (after the CSC management reviews and approves timesheets), properly notify the COR at the Grand Junction Engineering Office of any task meeting or exceeded 80% complete. In no case is the CSC authorized to exceed 100% complete for any task unless via formal contract modification. 2.7 VA Systems. The CSC will be required to have some, or all its personnel processed for VA site, network, and/or systems access which could include but not limited to site identification/badging, door access/badging, computer network access, PIV badging and the like. CSC shall follow all applicable VA regulations and complete all necessary paperwork and training for facility/systems access in a timely fashion. CONDUCT OF CONSTRUCTION ENGINEERING CONTRACTOR 3.1 Conduct of Construction Management Personnel. All CMC employees and subcontractor personnel are prohibited from engaging in any action which might result in, or reasonably be expected to create the appearance of: Soliciting or accepting financial or other consideration directly or indirectly from contractors performing work for the Veteran s Affair. Giving preferential treatment to any persons affiliated with contractors or suppliers engaged in performing or seeking to perform contracts with Veteran s Affair. 3.2 Restrictions on CMC. The CMC and its affiliates will not be permitted to compete for contracts covered by this construction management contract or being performed at the same time and within the same area covered by the construction management services. SCHEDULE OF CONSTRUCTION MANAGEMENT SERVICES. For each construction contract for which the CMC is to perform services, he shall perform the specific services listed below: 4.1 Constructability and Phasing Review, Design Review: Constructability review of design completed by in-house or by firms hired by the WCHCS for code compliance and constructability. Specific fire and life safety reviews are included in this line items but will be a complete and separate report document from the other reviews. This also includes NRM construction, in-house funded, leased designs, and submittals. It includes work to aid COR in review of product submittals and other type C construction period services. Delivery Product: Summary report of findings. Delivery Dates: Final documents are anticipated 2-3 weeks from task assignment. Reviews are to be no longer than two weeks unless a different delivery time is mutually agreed to between CO and the contractor of this contract. 4.2 Review of SCIP Business Case development: Assist the WCHCS FMS in needs and justifications of future potential construction projects by conducting reviews of the business case package for the SCIP 2020 and 2021 application cycles. Delivery Product: Reviews by/between contractor and VA as necessary to ensure product meets what was requested. Delivery Dates: Final product delivery will generally be 1-2 weeks from task assignment. 4.3 Site Investigation: Develop plans and solutions to identified problem areas by assisting staff in investigating areas of the facility. This includes discussion with engineering, medical, and support staff and reviewing exiting facilities documents and assisting in planning future projects for in-house and local contracts. Delivery Product: Summary report of findings, to include photographic evidence. Delivery Dates: Final product delivery will generally be 2-3 weeks from task assignment. 4.4 Facility Maintenance Assessment Plans: Assist the M&O foreman with the development of a life cycle equipment plan for the facility that will be utilized in the preparation of budget and funding request documents. Provide a risk matrix system to identifying categories and highest priority areas affected by existing and future construction projects, to include updating inventory equipment files based on construction replacement, identifying areas of potential failure due to additional load on equipment due to new construction, and to ensure that all components and equipment are included in future construction project areas for maximum efficiency. Delivery Product: Reviews by between contractor and VA as necessary to ensure product meets what was requested. Delivery Dates: Final product delivery will generally be 2-3 weeks from task assignment. 4.5 Construction Inspection and QC/QA Checks: The CMC will assist the COR with the documentation of existing site conditions and ensure that quality and quantity of work contracted is provided to the Government. Assist the COR in ensuring the buy American act is adhered to with all purchases as well as review of products delivered against those proposed and approved through the submittal process. Coordinate responses for RFIs and submittals. Prepare and update RFI and submittal registers. Ensure construction contractor compliance with Interim Life Safety Measures (ILSMs) and Infection Control Risk Assessments (ICRAs) as well all drawings, plans, specifications, or other contractual documents. Delivery Product: Summary report of findings and inspection reports, to include photographic evidenced. RFI and submittal registers. Delivery Dates: Final product delivery will generally be a weekly report for any given task assignment. 4.6 VISTA and CAI Support: Assist with the documentation of existing space conditions and ensure the location and space files in both VISTA and the CAI are accurate and up to date. Assist in investigation, correction, and placement of new or incorrect location labels at campuses. Delivery Product: Summary report of findings pulled from CAI and VISTA. Field test during inventories will ensure location labels are current. Delivery Dates: Final product delivery will generally be a weekly report and collaboration meeting with the Assistant Chief. 4.7 Lease Market Research: Assist with market research for lease space in within WCHCS catchment area. Extensive market research on locations and vendors potentially interested in providing property to the WCHCS catchment which includes locations of current lease facilities in Glenwood Springs, Montrose, Craig, and Moab. The WCHCS would like to see the widest possible group or property owners that could provide great veteran service. Delivery Product: Summary report of potential properties and owners. Delivery Dates: Final product delivery date would be 120 days from initial task order. 4.8 Procurement Package Development: Develop procurement packages for maintenance service, NRM projects, high-cost equipment, and maintenance agreements. The package shall include the SOW, cost estimate, developing general requirements, initial concept sketches, and specification sections. Includes all engineering disciplines necessary for investigation and concept development as well as construction period services, drawings, and other similar work. Delivery Product: Procurement package including SOW, estimate, drawings, specifications, and other documents as required. Delivery Dates: Final product delivery date would be 3-4 weeks from initial task order. 4.9 Survey GPS, Topo, Utility, Surface Surveys: Work will include parking lots and non-developed areas to provide grades for future development as well locate utilities. Surveys will include updates to as-built drawings and similar land survey efforts. Delivery Product: Point file data in .txt file format, Revit version of topo drawings, TIN surface, all contour lines within 1 . Reviews at concept, 50% and final submittals. Delivery Dates: Final product delivery date would be 90 days from initial task order and may be adjusted for weather. Environmental Compliance Support Environmental Liabilities Survey, Hazmat, Hazwaste, stormwater, evaluation, sampling, USTs/ASTs, NEPA, industrial hygiene and sampling: Survey the station for environmental liabilities known to be a potential cost to the VA and provide a report and estimate to be used in the Quarterly Environmental Liability report as required by VA Financial Policy Volume VI Chapter 8 dates Oct 2012. Environmental and Disposal Liability (EDL) is an anticipated future outflow or other expenditure due to past or current operation which may adversely affect environmental or public health, including VA employees. VA s environmental liabilities may include activities such as possible leaks or contamination resulting from the use and/or removal of underground oil/gasoline/diesel tanks, contaminated soil or groundwater, asbestos abatement or removal, lead abatement or removal, decommissioning of waste incinerators, etc. Many of VA s EDL result from the legal basis in the Environmental Protection Agency regulations, Title 40 Code of Federal Regulations. Other clean-up costs such as those resulting from accidents or where cleanup is an ongoing part of operations are accounted for in accordance with liability standards rather than EDL standards. These other types of cleanups are not deferred, they are dealt with as they occur. This task also includes survey work as needed to gather information for reports or for design. Task includes sampling materials and soil for hazardous content and preparing samples to be sent to an accredited lab of VA choosing for testing. Also includes gathering information for VA reports, action items, and state documentation. Delivery Product: Report with findings, photographic evidence, and estimate in editable Excel and Word formats. Estimate should be a simple line-item form and based upon RS Means. Delivery Dates: Final product delivery date would be 120 days from initial task order. Assistance with Regulatory and other Government Entities: Assists with gathering data, studying emissions, analysis, writing reports, and obtaining permits from regulatory agencies. Examples would include assisting the VA obtaining easements, environmental compliance reporting, permitting, studies, and analyses necessary to meet CDPHE and other government entity requirements. Delivery Product: Report with findings, photographic evidence, and estimate in editable Excel and Word formats. Estimate should be a simple line-item form and based upon RS Means. Delivery Dates: Final product delivery date would be 3-4 weeks from initial task order or as agreed upon between the CO and the contractor on this contract. Computer Aided Drafting (CAD) Design and Automation Support: CSC shall support the station with maintenance and updating of record file drawings, maintenance, and organizations of engineering documentation on Engineering shared drives or SharePoint. Delivery Product: Record file drawings in AutoCAD 2018, Engineering shared drive or SharePoint organization in accordance with the VA s PG-18-4 Standard Details and CAD Standards. Delivery Dates: Weekly updates. Travel Expenses: CMC shall, at times be required to travel from other sites to Grand Junction, CO WCHCS on a temporary basis to support tasks named in this contract such as performing professional surveys and commissioning work. This travel may include air travel, rental vehicle, or personal vehicle and require overnight stays dependent on the distance from WCHCS and/or the complexity of the tasks being performed. Tasks performed while traveling will be billable to Lines 4.1 through 4.10. Either Air Fare (if by plane) or Mileage (if by vehicle) as well as Lodging and Meals & Incidentals will be billable at the GSA rate. Mileage is to and from WCHCS in Grand Junction, CO by the shortest route as shown on Google Maps from point of origin. Lodging and Meals & Incidentals rates are based on the GSA location rates for where lodging occurs. All travel will be preapproved before executing. This is a pre-priced line item as we are funding for future travel, as needed. Delivery Product: Air Fare and Rental Vehicle receipts or mileage, Lodging receipts. Delivery Dates: Provided with monthly invoices.
