THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION 1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Businesses, including Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses (SDVOSB/VOSB), who are interested in submitting proposals for this procurement and who are capable of performing the work required for this procurement. 2. The NAICS for this requirement is 339112 Surgical and Medical Instrument Manufacturing 3. The Contractor shall supply, install, configure, and validate a Motion VR with Overhead Harness product and provide on-going technical support and maintenance services for that installed software product for the GLA VA Medical Center located in Los Angeles, California. The required supply item (Motion VR with Overhead Harness) must take in data from multiple VA legacy systems, including Veterans Health Information Systems and Technology Architecture (VistA)/Computerized Patient Record System (CPRS), to provide ongoing surveillance and real-time alerts of clinical activity to VA clinical staff. The required services (installation, configuration, validation, support, and maintenance for Motion VR with Overhead Harness) shall be provided by the contractor along with all resources necessary to accomplish the deliverables described in the attached DRAFT Statement of Work (SOW). 4. Interested and capable Contractors are encouraged to respond to this notice not later than Thursday, April 24, 2025 at 04:00 PM PST, by providing the following information via email only to Hanan.Mccullick@va.gov. (a) Company name (b) Address (c) Point of contact (d) Phone, fax, and email of primary point of contact (e) Contractor s Unique Entity ID (SAM) number (f) Type of small business, if applicable, (e.g. Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), 8(a), HUB-Zone, Woman Owned Small Business, Small Disadvantaged Business, or Small Business). (g) Statement indicating whether your company is considered small under the size standard for the NAICS code identified under this RFI. (h) Statement indicating the product name of the Motion VR with Overhead Harness product referenced above that you intend to provide for this procurement. (i) Statement indicating whether you are the manufacturer of the Motion VR with Overhead Harness product that you intend to provide for this procurement. If you intend to provide a product manufactured by a company other than your own, state the name of the company whose product you intend to provide, the country of origin for the product you intend to provide, and whether the company that manufactures that product is a small business under the size standard for the NAICS code identified under this RFI. (j) Statement indicating if you have a current contract to provide Motion VR with Overhead Harness product that you intend to provide for this procurement, along with the installation, configuration, validation, support, and maintenance services required by this procurement, under either the General Services Administration s Federal Supply Schedule or with NAC, NASA SEWP, or any other federal contract. If yes, provide the contract type and contract number, as well as the identity of the federal agency with whom you hold that contract. (k) Statement indicating how many calendar days you estimate it would take you to install, configure, and validate the Motion VR with Overhead Harness product that you intend to provide for this procurement in a medical center similar to the GLA VA Medical Center. (l) General pricing for your products/solutions for market research purposes. (m) A capability statement that provides detailed information for one or more reference contracts that demonstrate your experience providing the Motion VR with Overhead Harness that meets the requirements described in the attached DRAFT Statement of Work and demonstrates your experience providing the installation, configuration, validation, support, and maintenance services required by this procurement. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE. Respondents must provide the following information for each reference contract the respondent identifies as evidence of the respondent s capability to perform the work required by this procurement. Respondents must provide the following information for each reference contract: (1) the legal name of entity with whom the respondent held the contract; (2) the contract number; (3) a description providing details of the specific tasks the respondent performed under that contract; (4) the dates during which the respondent performed the contract; (5) the name, phone number, and email address of a person at the entity with whom the respondent held the contract who can verify the information the respondent provides regarding this reference contract. If a respondent offers to demonstrate experience through the proposed use of subcontractors, the respondent must identify the legal name of each subcontractor and provide all of the information required above for one or more reference contracts performed by each subcontractor the respondent intends to use. NOTE: The information requested above is required for the Government to evaluate whether there are sufficient small business concerns of a particular type who are capable of performing the work required by this procurement to determine if this procurement should be set aside for a given type of small business concern. FAILURE TO SUBMIT ALL OF THE INFORMATION REQUESTED ABOVE MAY BE VIEWED BY THE GOVERNMENT AS EVIDENCE THAT THE RESPONDENT LACKS THE ABILITY TO PROVIDE THE MOTION VR WITH OVERHEAD HARNESS AND SERVICES REQUIRED BY THIS PROCUREMENT. THIS, IN TURN, MAY AFFECT THE GOVERNMENT S DETERMINATION ABOUT WHETHER THE REQUIREMENTS FOR A SET-ASIDE PROCUREMENT HAVE BEEN MET. 5. All Offerors who provide goods or services to the United States Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications. --End of Sources Sought Announcement-- DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SCHEDULE OF SUPPLIES: SALIENT CHARACTERISTICS: MotionVR with PhysioVR (34.25wx47.24Lx54.33h) packaged Dimensions Approx weight-MotionVR is 551 lbs full packaged and MotionVR+ is 608lbs fully packaged MotionVR Base (4.4 ft diameter)-Security Ring or Overhead Harness Option Pics Below Minimum Footprint Required for MotionVR with PhysioVR- 10 x 10 Approx MotionVR weight-500 lbs Maximum Patient Weight Limit-450 lbs Overhead Harness Configuration Specs Must be 98 inches floor to ceiling height requirement height, 29.92 between the 2 hooks and 93.30 inches from clinic floor to hook height. Height of the feet can be adjusted up to 2.36 inches Maximum Patient Height- 6 ft 5 inches MotionVR or MotionVR+ Security Ring option has no height requirement, and is adjustable by a motor to move the ring higher or lower to meet a patient s needs. System Medical Cart- 620(L)*550(W)*1450(H)mm Electrical Cabinet-29.5 (H), 16.5 (W), 9 (D) Electrical Cabinet weight- 65 lbs Electrical Requirements- 110-220V / 60Hz Plug and Socket-15A Type B Must have dual long force plates Controlled and measured motion through 360° Must have 250 m/s2 acceleration Must have Degrees of Freedom (4 DOF with MotionVR) Must come with a two year parts and labor with ongoing support on all equipment warranty. Must have white glove service for installation and functionality Must have online education on demand product videos for clinician Must include a two day onsite clinical training to anyone who will be using the system Must support virtual reality and a 360-degree smooth moving force plate with up, down and linear translations Computerized Dynamic Posturography (CDP) and Motion Rehab Simulator system software Dynamic dual-balance force plates with 360 deg smooth movements in any direction plus up/down and linear translations Dedicated high end VR ready computer Fully Immersed Virtual Reality- 360 deg view in any direction Patient Manager Software to run assessment and rehabilitation protocols with real time objective data and progress reports to keep track of patient s progress Touchscreen monitor Keyboard Mouse Accessory Tray Optional Color printer 2 Trackers and Trackstraps Leap Motion Controller Remote control for clinicians to run tests Included in Full Hardware Pack HTC Vive Pro - Business Edition: Includes the VIVE Pro headset, two Controllers (2018), two base stations 2.0, Accessories : 2 tripods + 2 ball heads, VR cover Business Advantage : 2 years warranty + Dedicated services Thrustmaster T150 + Wheelstandpro V2 Fully immersive Sway Reference Visual Surround in HMD VR goggles Wireless DVA and HS-SOT headband: Adjustable to accommodate any head size Weighs 6.83 oz Either option available-Integrated safety harness structure or security ring adjustable by motor Height adjustable workstation on wheels Option to connect system to a projector or a large screen TV to do protocols outside of the virtual reality environment Trainings-quick training options, mobility, closed chain, weight shifting, vision etc.. Over 120 various rehab activities that can be done inside and outside of the virtual environments Onsite Clinical Training available Dynamic Visual Acuity Test software and Hardware: -Wireless and light weight head tracker with adjustable head band -Patient-specific baseline comparison -No calibrations needed -Clinician remote foot pedal to enter correct or incorrect answers -Wireless-computerized Vestibular ocular reflex (VOR) training exercises on the computer screen -with selectable controls for velocity, direction of head movement (up, down left, right, head tilt left/right or diagonal head movements), amplitude of head movement, various optotype options. -VOR training exercises in VR with various selectable controls of velocity, direction of head movements (same as above), various optotype options, various virtual environments and you can change virtual background color and also optotype colors.
