This is a combined synopsis/solicitation for commercial items prepared in accordance with the
format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional
information included in this notice. This announcement constitutes the only solicitation; quotes
are being requested in response to this notice and a written solicitation will NOT be issued. This
solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for this RFQ.
This solicitation is FULL AND OPEN. This solicitation document and incorporated provisions and
clauses are those in effect through Federal Acquisition Circular 2025-03. The associated NAICS code
is 811310.
This RFQ contains five (5) Line Items:
CLIN 01
02
03
04
05
DESCRIPTION
BASE YEAR – Preventative Maintenance for Gillete Generator Model SP-1500-3-2N2 Natural Gas Fueled
OPTION YEAR 1 – Preventative Maintenance for Gillete Generator Model SP-1500-3-2N2 Natural Gas
Fueled OPTION YEAR 2 – Preventative Maintenance for Gillete Generator Model SP-1500-3-2N2 Natural
Gas Fueled OPTION YEAR 3 – Preventative Maintenance for Gillete Generator Model SP-1500-3-2N2
Natural Gas Fueled OPTION YEAR 4 – Preventative Maintenance for Gillete Generator Model
SP-1500-3-2N2 Natural Gas Fueled
MONTHLY CHARGE
PERIOD OF PERFORMANCE: 05/10/2025 – 05/09/2026
Vendor Requirements: SEE ATTACHED STATEMENT OF WORK
Submit Quotes no later than: 04/24/2025 02:00p.m. CDT to the Following Point of Contact: Mary Ann
Yocham, Contract Specialist, via Email: maryann.yocham@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price Purchase Order resulting from this solicitation to
the responsible offeror whose offer conforming to the solicitation will be most advantageous to the
Government, with the technical requirements and past history performance being more important than
pricing. The following factors shall be used to evaluate offers:
Best Value (see criteria below)
Pricing
- Pricing will be evaluated by adding the Base Year and the out years together for a comprehensive
price.
Technical
- Vendor shall have a system in place to record equipment reports, events, run-times, repairs,
tests, scheduled and unscheduled maintenance, engine fluids monitoring
and testing, and component checks.
Combined Synopsis/Solicitation IHS1511891 – Generator PM Services
- Vendor shall provide monthly a report of equipment reports, events, run-times, repairs, tests,
scheduled and unscheduled maintenance, engine fluids monitoring and testing, and component checks.
- Vendor shall have ability to inspect, fluid and component checks, hardware and software checks,
and preventive maintenance of the generator and ATS shall be conducted on a monthly basis per NFPA
110 and the equipment manufacturer’s technical specifications.
- Vendor technicians shall have the ability conform to and comply with the latest edition and
version of ALL applicable OSHA, EPA, NFPA, IBC, NEC, ASME, ASTM, AWS, ANSI, SMACNA, National
Institute for Occupational Safety and Health (NIOSH), ASHRE Joint Commission Codes, Standards and
Guidelines.
Past History Performance
- Vendor shall submit at minimum 3 past history performance records.
VENDORS SHALL SUBMIT THE FOLLOWING:
COMPLETED PRICE SCHEDULE (TO INCLUDE OUT YEARS) PAST HISTORY PERFORMANCE CONTRACT INFORMATION
DETAILS OF MAINTENANCE AGREEMENT
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT
MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED
This solicitation will result in a firm fixed price Purchase Order pursuant to the terms and
conditions below. Terms and conditions other than those stated will not be accepted. The above
pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.252-1, Solicitation Provisions Incorporated by Reference. (FEB 1998). This solicitation
incorporates one or more solicitation provisions by reference, with the same force and effect as if
they were given in full text. Upon request, the Contracting Officer will make their full text
available. The offeror is cautioned that the listed provisions may include blocks that must be
completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full
text of those provisions, the offeror may identify the provision by paragraph identifier and
provide the appropriate information with its quotation or offer. Also, the full text of a
solicitation provision may be accessed electronically at this/these address(es):
https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hhsar
FAR 52.204-7, System for Award Management (Nov 2024);
FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020); FAR 52.204-22,
Alternative Line-Item Proposal (Jan 2017);
FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services
or Equipment (Nov 2021);
FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures
(Dec 2023); FAR 52.252-3, Alterations in Solicitation (Apr 1984)
FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020);
HHSAR 352.239-78, Information and Communication Technology Accessibility Notice. (Deviation) (FEB
2024)
(a) Any offeror responding to this solicitation must comply with established HHS Information and
Communication Technology (ICT) accessibility standards. Information about Section 508 is
available at https://www.hhs.gov/web/section-508/index.html.
(b) The Section 508 accessibility standards applicable to this solicitation are stated in the
clause at 352.239-79 Information and Communication Technology Accessibility. In order to facilitate
the Government’s determination whether proposed ICT supplies, products, platforms, information, and
documentation meet applicable Section 508 accessibility standards, offerors must submit an
appropriate HHS Section 508 Accessibility Conformance Checklist (see
https://www.hhs.gov/web/section-508/accessibilitychecklists/index.html) or an Accessibility
Conformance Report (ACR)
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Combined Synopsis/Solicitation IHS1511891 – Generator PM Services
(based on the Voluntary Product Accessibility Template (VPAT) see
https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions.
The purpose of the checklists and conformance reports are to assist HHS acquisition and program
officials in determining whether proposed ICT supplies, products, platforms, information, and
documentation conform to applicable Section 508 accessibility standards. Checklists and ACRs
evaluate—in detail— whether the ICT conforms to specific Section 508 accessibility standards and
identifies remediation efforts needed to address conformance issues.
(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility
standards, and it is later determined by the Government, i.e., after award of a contract or order,
that supplies, products, platforms, information, documentation, or services support delivered do
not conform to the described accessibility standards, remediation of the supplies, products,
platforms, information, documentation, or services support to the level of conformance specified in
the contract will be the responsibility of the Contractor at its expense.
(d) In order to facilitate the Government's determination whether proposed ICT supplies meet
applicable Section 508 accessibility standards, offerors must submit an Accessibility Conformance
Report, in accordance with its completion instructions and tailored to the requirements in the
solicitation. The purpose of the Report is to assist HHS acquisition and program officials in
determining whether proposed ICT supplies conform to applicable Section 508 accessibility
standards. The template allows offerors or developers to self-evaluate their supplies and document,
in detail, whether they conform to a specific Section 508 accessibility standard, and any underway
remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508
Evaluation Template are available at https://Section508.gov/.
(e) In order to facilitate the Government's determination whether proposed ICT services meet
applicable Section 508 accessibility standards, offerors must provide enough information to assist
the Government in determining that the ICT services conform to Section 508 accessibility standards,
including any underway remediation efforts addressing conformance issues.
(f) Respondents to this solicitation must identify any inability to conform to Section 508
requirements. If an offeror claims its supplies or services meet applicable Section 508
accessibility standards, and it is later determined by the Government, i.e., after award of a
contract or order, that supplies or services delivered do not conform to the described
accessibility standards, remediation of the supplies or services to the level of conformance
specified in the contract will be the responsibility of the Contractor at its expense.
(g) Items delivered as electronic content must be accessible to HHS acceptance criteria. Checklist
for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to
contract management, that are final items for delivery should be accompanied by the appropriate
checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.
(the offeror should include a completed copy of these provisions with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more
clauses by reference, with the same force and effect as if they were given in full text. Upon
request, the Contracting Officer will make their full text available. Also, the full text of a
clause may be accessed electronically at this/these address(es):
https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hhsar
FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023);
FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); FAR
52.204-13, System for Award Management Maintenance (Oct 2018);
FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020);
FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014); FAR
52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023);
FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition (Dec 2023);
FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred,
Suspended, Proposed for Debarment, or Voluntarily Exluded. (JAN 2025)
FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023);
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive
Orders-Commercial Products and Commercial Services (Jan 2025)(DEVIATION FEB 2025);
FAR 52.217-8, Option to Extend Services (Nov 1999);
FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000);
FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022);
FAR 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024);
FAR 52.219-33, Nonmanufacturer Rule (Sep 2021);
FAR 52.222-3, Convict Labor (JUN 2003);
FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025); FAR 52.222-36,
Equal Opportunity for Workers with Disabilities (JUN 2020);
FAR 52.222-50, Combating Trafficking in Persons (Nov 2021); FAR 52.223-20, Aerosols (May 2024);
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Combined Synopsis/Solicitation IHS1511891 – Generator PM Services
Page 4 of 4
FAR 52.223-23, Sustainable Products and Services (May 2024)(Deviation Feb 2025); FAR 52.225-13,
Restrictions of Certain Foreign Purchases (FEB 2021);
FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (MAY 2024); FAR
52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018);
FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American
Security Drone Act- Covered Entities (Nov 2024);
FAR 52.222-41, Service Contract Labor Standards (Aug 2018);
FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014);
FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
(Multiple Year and Option Contracts) (AUG 2018)
FAR 52.222-55, Minimum Wages Under Executive Order 13658 (Jan 2022);
FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706); FAR 52.252-4,
Alterations in Contracts (Apr 1984):
HHSAR CLAUSES:
HHSAR 352.226-1, Indian Preference (Dec 2015);
HHSAR 352.232-71, Electronic submission of payment requests (FEB 2022);
HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024)
“System updates may lag policy updates. The System for Award Management (SAM) may continue to
require entities to complete representations based on provisions that are not included in agency
solicitations. Examples include 52.222- 25, Affirmative Action Compliance, and paragraph (d) of
52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.
Contracting officers will not consider these representations when making award decisions or enforce
requirements. Entities are not required to, nor are they able to, update their entity registration
to remove these representations in SAM.”
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE
ELECTRONIC SUBMISSION. (maryann.yocham@ihs.gov)
All contractors must be registered in the System for Award Management database located at
https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with
each quote: Vendor Name, Cage Code, UEI, Tax Identification Number, Prompt Payment Terms, Delivery
Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line
item, total quote price, and technical documentation in sufficient detail to determine technical
acceptability. Failure to provide
sufficient technical detail may result in rejection of your quote.
