Specifications include, but are not limited to: 1. Characteristics/Design: 1) For Safety Data Sheets (SDS), provide the ability to: a) Search by chemical, Chemical Abstracts Service (CAS) number, or manufacturer so that a detailed SDS record can be retrieved. b) Track URI Laboratory Chemical Inventories in order to identify their related SDSs. c) View a detailed SDS from within the Laboratory Chemical Inventory so that a specific chemical and chemical manufacturer can be obtained. 2) Chemical Inventory, provide the ability to: a) Support barcode scanning so that users can make use of commercially available scanners or downloadable apps for iOS mobile devices (iPhone 8 or later or iPad). b) Scan a barcode so that a new chemical is added to a lab’s inventory and by extension, the overall chemical inventory for the University. c) Scan a barcode so that a chemical is removed from a lab’s inventory, and by extension, the overall chemical inventory for the University. d) Incorporate the barcodes currently in use at URI so that new barcodes will not be required in order to use the proposed solution. e) Maintain attributes so that the following can be tracked for each laboratory: chemical names, chemical synonym names, CAS numbers, vendors, barcode numbers, chemical expiration dates, inventory (scanned) dates, manufacturer names, container sizes and units of measure, amounts of chemical remaining, location (building/room), and lab manager. f) Easily transfer chemicals between labs within the chemical inventory. g) Use pre-defined report criteria so that the following reports can be generated ondemand: i) Department of Homeland Security CFATS list ii) Fire Zone/Control Areas iii) Inventory reports for chemicals of concern (radioactive materials, peroxide formers, expired chemicals, controlled substances, compressed gas cylinders, antineoplastic drugs) 3) Lab inspection, provide the ability to: a) Have lab inspectors use the solution to facilitate lab inspections per federal and state regulations. b) Utilize guided inspection forms with prepared regulatory questions so that lab inspections audit all required EPA, OSHA and NFPA regulations. c) Have the versions of EPA, OSHA and NFPA questions and regulatory references updated by the solution when new versions are available within 30 days so that URI is always working with the current version. d) Create custom question prompts so that EH&S staff has the ability to assess URIspecific or lab-specific compliance requirements. e) Have proposed corrective actions so that each non-compliance issue can be addressed. f) Send notifications so that the lab manager receives an email notifying them that an inspection has been completed and there are non-compliance issues that need to be corrected. g) Interface with the solution to take pictures (via an iPhone, laptop or iPad) so that the images can be associated with observed non-compliance issues. h) Mark up photos using a drawing tool and/or adding text so that inspectors can easily highlight the observed non-compliance issues. i) Allow a lab manager to input corrective actions (including photos) so that the violation can be closed. j) Search using criteria so that inspections can be retrieved using attributes including but not limited to: active/closed, campus, building, department, laboratory room and lab manager. k) Search and view labs that are out of compliance (violations not corrected by due date). l) Allow EH&S managers to create, modify, update or delete lab information so that they can maintain location and lab manager attributes. 4) Central accumulation area (90-day) inspection requirements: a) Provide the ability to have a checklist that includes the following information: date and time of inspection, name of inspector, notation of observations made, observations of leaking containers or deterioration of containers caused by corrosion or other factors, containers closed properly, and proper labeling of containers so that URI Inspectors can conduct Central Accumulation Area (90-day) inspections. 5) Waste pickup, the solution shall provide the ability to: a) Manage waste pickup requests so that lab managers can request pickups from EH&S. b) Notify EH&S when a new request is submitted, so that they can take action. c) Notify Lab Managers so that they will know when waste pickup request are complete. d) Track a history of requests so that EH&S and Lab Managers can review previous requests. e) Set dynamic default values so that waste pickup requests are pre-populated with lab manager, email address, building and lab number. f) Manage waste container information on waste pickup requests so that Lab Managers can list multiple waste container contents (especially for mixtures), hazard class and waste container sizes and quantity. g) Order waste supplies from EH&S (waste containers, biowaste boxes/bags, labels, waste trays) via a dropdown menu or other means.
