Specifications include, but are not limited to: Features of the solution should include the following in the use of an Enterprise e-sign Solution: a. Provide e-sign process workflow capabilities to facilitate the routing of documents b. Flexibility to create workflows based on business unit need c. The initiating user to choose reviewers and/or approvers d. Tracking mechanism that shows where the document is located at any given time e. Defined routing tree, including if signer is not available, then who may sign in their place f. Enables everyone inside and outside the organization to sign anytime from any device g. Provides protection against forgery h. Provides same level of security and trust that exists with conventional documents i. Complies with all relevant federal and state regulations j. Scalable solution to meet immediate and future needs k. Cost effective licensing and pricing model l. Documents to be routed sequentially or all at one (1) time m. Review and edit feature n. Versioning o. Upload capability p. Date / time stamp q. Defined document retention r. Single management interface for the entire solution s. Encryption of data and signature t. Repository that holds the uploaded data described above shall protect the data u. All data to be stored within the United States v. User validation at sign on; ideally, via integration with Active Directory for internal users w. Ability to define groups with the solution, such that only members within the defined group can access documents within that group x. Will not require any plug-ins or third-party browser add-ons y. Compatible with all current web browsers z. Audit logs available on demand, by IT Administration, showing the history of the document, who acted, and applicable information about the user aa. Ability to delegate signature
