Specifications include, but are not limited to: The Indian River School District (IRSD) is seeking proposals from qualified paper and/or janitorial vendors to deliver paper goods and/or janitorial supplies as listed on the pricing sheet on a weekly basis to multiple locations within IRSD during the contract period. The locations are listed on the page following the contract requirements. Additional items may be ordered and/or added to this contract with the written approval of the IRSD’s Supervisor of Nutrition Services. Contract requirements are as follows: Experience and Capacity • Vendor shall have experience with public schools and provide references that include dates of service. • Vendor should have a designated sales representative available for issues, concerns, and troubleshooting with the district. Any new products or needs of IRSD should be addressed timely by this individual. • Vendor shall provide a profile of their company, their experience in providing paper and/or janitorial supplies to schools, and information regarding the sales person(s) and customer service person(s) responsible for the successful servicing of the contract. • Vendor shall provide warehousing and fleet vehicle information regarding their capacity to deliver. Products and Pricing • New or different paper good options should be communicated throughout the year by the vendor to the Supervisor of Nutrition Services. • Vendors are required to submit the percentage over cost markup that they will be charging for each item, CAP-PRICE rule. IRSD may terminate the contract if it has been found that the Vendor has charged more than the quoted percentage markup. • No additional surcharges will be applied during the contract period and any extensions. Ordering • The Vendor is required to have an online ordering system available for placing orders, tracking orders, and a way to view invoices, credits, and past order information. Email confirmations of orders placed are preferred. Delivery • Delivery locations are listed on a separate page following contract requirements. • The Vendor shall make every effort to deliver the agreed upon product. If the delivered product does not meet the agreed expectation, the product will be returned for credit and a replacement product will be delivered to the school. • A designated delivery day should be available for the IRSD’s paper good deliveries. The awarded vendor is expected to perform timely deliveries between the hours of 6:30 AM and 10:30 AM on the delivery day to all school cafeterias. • Deliveries shall be placed in the area designated by the school Nutrition Services Manager. • Deliveries shall NOT be left outside of the building under any circumstances. • The delivery person shall leave two (2) copies of the itemized invoice at the school at the time of delivery. One copy for the school manager and the second copy for the district office. • The school Nutrition Services Manager shall review and approve all products delivered and sign the delivery receipt. The Vendor will accept the school Nutrition Services Manager count in the event that delivery notice is not signed.
