Specifications include, but are not limited to: A. Perform Data Matching: 1. The Contractor will receive and process a Debtor File (“Debtor File”) from the State on an agreed upon schedule (weekly, monthly, or quarterly). The Debtor File will be composed of electronic files containing information related to State debtors including, amongst other things, the debtors' first and last names, Social Security Number (“SSN”) or Federal Employer Identification Number (“FEIN”). The Debtor File will be provided to Contractor in the same file format as the Inquiry File format as described in the Multistate Financial Data Match Specifications Handbook (“Data Match Handbook”). See https://www.acf.hhs.gov/css/training-technical-assistance/msfidm-specificationshandbook. 2. The Debtor File shall be sent to the Contractor via secure GlobalScape per Section D below. 3. The Contractor shall create an Inquiry File (“Inquiry File”) which is based on the Debtor Files which will then be sent to Financial Institutions to request a match (depending on data match method chosen, as explained herein). 4. The Contractor shall then match this Inquiry File against Depositor Files (“Depositor File”) supplied by the Financial Institutions. Thus, the matched records will be used by Contractor to prepare files containing matched data (the “Response Files”). 5. The Contractor shall report all information required by the State on all Financial Institution’s account holders contained in the Response File. The Contractor will submit the Response Files to the State on an agreed upon schedule. B. Financial Institution Agreements: 1. Definition: “Financial institution” includes financial institutions as defined in 8 V.S.A. § 11101(32) and credit unions as defined in 8 V.S.A. § 30101(5). This includes, but is not limited to: a bank, credit union, bank and trust company, commercial bank, savings bank, savings and loan association, industrial loan corporation that is a depository institution with insurance by the Federal Deposit Insurance Corporation, limited or special purpose bank, special purpose financial institution, savings and loan association, savings bank, trust company, nondepository trust company and universal financial institution, or other entity with the same or similar functions. 2. The Contractor will facilitate the execution of agreements between the State and the Financial Institution (“FI Agreements”). More specifically, the Contractor will receive the Financial Institution executed FI Agreements (and other set-up documents, as applicable) from the Financial Institution, scan and create PDF versions of said documents. The Contractor will forward the scanned or original documents as required to the State for counter-execution. The State will then email PDF versions of the fully executed FI Agreements to the Contractor for retention at the Contractor's secure facility and the State will retain the fully executed version, as required. The Contractor will then email the fully executed PDF versions of the FI Agreements to the individuals authorized by the Financial Institution to receive such documents. 3. The Contractor will keep records of the Financial Institutions that have delivered executed FI Agreements and those that have failed to deliver executed FI Agreements. The Contractor will contact the Financial Institutions that have failed to deliver an executed FI Agreement. The Contractor will contact the Financial Institutions via emails, telephone calls and written correspondence. The Contractor will provide to the State, the names of the Financial Institutions that have failed to deliver executed FI Agreements, as well as an account of the Contractor's efforts to contact the Financial Institutions and the Financial Institution's response to such documents. C. Facilitate Match Process: 1. The Contractor will provide both Method 1 and Method 2 for data match processing: a. Method 1 - Each quarter, the Financial Institution will be responsible for generating and delivering to the Contractor the Depositor File containing a list of the Financial Institution's respective depositors. The Depositor File will be delivered via one of the methods set forth in Section 2.4 below, as agreed in writing between the Contractor and the Financial Institution. The Depositor File will be in the format specified in the Data Match Handbook. The Depositor File will be used to match against the Contractor match database to prepare the Response File for the State. b. Method 2 - Each quarter, the Contractor will generate and transmit an Inquiry file to each of the Financial Institutions. The Financial Institutions will be responsible for running a data match against the Inquiry file and returning to the Contractor a Depositor file containing only the matched records. The Financial Institutions will create and deliver the Depositor File via one of the methods set forth in Section 2.4 below, as agreed in writing between the Contractor and the Financial Institution. The Depositor File will be in the format specified in the Data Match Handbook. The Depositor File will be used to match against the Contractor match database to prepare the Response File for the State. 2. The Contractor will send to the state all Response Files prepared by the Contractor on an agreed upon schedule (daily or weekly). The Response Files will be formatted according to the Method 2 format in the Data Match Handbook.
