Specifications include, but are not limited to: The Contractor will be required to conduct an in -person project kick-off meeting for all user fee department personnel, City management, and other project stakeholders as needed. The Contractor will also conduct user fee training sessions and comprehensive review of the user fee reports for project stakeholders. Each phase will include complete user fee calculations, recommendations, reports, and presentations. The Contractor will provide a spreadsheet user fee model in Excel to the City that is easy to use, yet powerful enough to handle even the most complex of fees. The model will be flexible and able to accommodate fund, department, divisions, and fees of vastly different sizes. The model will be fully customized to accurately reflect the unique aspects of the City’s organization. A draft comprehensive report. The draft report will present the City’s cost recovery policy, including recommendations for current and new fees. The draft report will include an executive summary plus details documenting: o A description of each service provided o Summary of full cost composition, present cost recovery, and cost/revenue analysis by department o Comparison of current user fee levels to the full cost of that service o Presentation of various fee alternatives with associated impact on revenue generation and cost recovery, including applicable comparative data o Summary of all user fee charges, proposed rate increases for the City, including current revenues and projected increases in revenues o Discussion of the operational or accounting considerations needed for implementation for services for which user fees are not collected A final comprehensive report. The final report will integrate the City’s comments on the draft report and include all of the same components as the draft comprehensive report. The Contractor will conduct user fee model training sessions and provide a comprehensive review of the user fee study to City staff. A user fee model will be provided with enough staff training to update for subsequent years. Members of the project team will present results of the user fee study to City personnel and officials at informal, or more formal venues such as a City Council regular session, work session, or public hearing. The presentations will include executive-level reviews of the process for completing and implementing the user fee study and include discussion of subsidy levels and determination of such.
