Specifications include, but are not limited to: Accounts Receivable Responsibilities 1. Manage, control and invoice as needed from simple information. 2. Process, track, and reconcile ambulance receivables monthly. 3. Reconcile general funds from two counties monthly. 4. Track and assist in resolution of outstanding payments. 5. Post banking transactions. 6. Assist in producing insightful financial analyses and reports on a regular and ad hoc basis. Accounts Payable Responsibilities 1. Prepare/cut checks based on data previously input on bi-monthly basis. 2. Track invoices and AP to prevent past due balances. 3. Reconcile and assist in the resolution of disputes and variances with suppliers. 4. Prepare monthly AP accruals. 5. Maintains documents pertaining to Sarbanes-Oxley Act. 6. Assist budget and line-item managers in reconciling budgets on a quarterly basis. 7. Help coordinate streamlining and moving FRFD into the future with automatic payments and account organization. 8. Work with Missoula County Finance to reconcile and schedule approved ACH transfers. Payroll Responsibilities 1. Input data as received. 2. Schedule payment correctly for appropriate pay roll. 3. Communicate with the Missoula County no less than two (2) full days before scheduled payroll ACH. 4. Send Missoula County ACH withdrawal documentation and FRFD tax slip. 5. Calculate Federal, State, Medicare, SS, FURS, FURSER, FURS DIS, PERS, Work Comp, and MT UI. 6. Balance and documents accruals generated by staff of FRFD for compensatory, vacation, holiday, sick, and leave without pay, per current FRFD policies and agreements. 7. Pay appropriate deferred compensation, garnishments, and 401k’s, as appropriate. 8. Pay appropriate Federal and State Taxes per pay period or as required. 9. Pay appropriate unemployment insurance quarterly as per Montana requirements. 10. Pay appropriate workers’ compensation for career/paid and volunteer staff. 11. Prepare and distribute W-2s for employees in Q3 of FY.
