Specifications include, but are not limited to: Deliverable IVV.1 – IV&V Plan - Submitted for approval no more than 30 business days following approval of CCWIS Technical Solutions Vendor Project Schedule. The purpose of this deliverable is to provide a detailed IV&V Plan that addresses the key domains required to execute the full Solutions’ life cycle. The Plan also includes metrics for tracking project performance against milestones. The IV&V Plan will include, at a minimum, the following: • Engagement Introduction and Overview • IV&V Objectives and Goals • IV&V Approach (e.g., methodology, approach to IV&V process improvement) • IV&V Overview • Vendor Organization (roles, responsibilities) • Tools, techniques and methodologies required to perform IV&V activities (e.g., quality standards, reporting templates) • IV&V Schedule (Work Breakdown Structure (WBS)) • Alignment with all CCWIS project schedules • Major milestones and target dates • IV&V role assignment(s) for each deliverable / task • IV&V Activities, Tasks, and Deliverables • Detailed descriptions aligned to the Solutions’ life cycle • Glossary of Terms and Acronyms The format and content of the workplan portion of this report will be made in coordination with the CCWIS PMO team and project tool Smartsheet. Deliverable IVV.2 – IV&V Plan Updates - Submitted for approval no less than 30 calendar days following each CCWIS Technical Solutions Vendor Implementation Release Milestone phase change. Updated when CCWIS Project Schedule Release Milestone(s) or Phase(s) are changed. The IV&V Plan is a dynamic, iterative process that must be periodically updated to meet the current state of the projects. The Vendor will be required to make updates to the IV&V Plan, as necessary, to verify the Plan reflects any changes or additions to the IV&V approach, activities or any CCWIS Project Schedule. Updates may include, but are not limited to: • Modified IV&V methodology • New or modified templates • New or modified tools • IV&V schedule (WBS) • Personnel modifications; Deliverable IVV.3 – Transition Readiness Assessment Report - 5 business days prior to each DHS release go / no-go meeting. This deliverable provides an objective assessment of the DHS SSD CWS readiness for implementation of each CCWIS release. The Report will include a description of the assessment framework, as well as an analysis of the information collected (e.g., interviews, project documentation). The deliverable will include, at a minimum, the following: • Assessment of product quality based upon test results and scope ready for deployment. • Assessment of training conducted and DHS staff readiness to use the released functionality • Assessment of data migration conducted and readiness of the data for migration. • Assessment of deployment planning, go-live steps and fallback procedures. • Assessment of DHS readiness to take over M&O responsibilities of the CCWIS solution (when applicable). • Areas of concern/Risks • Risks are prioritized based on agreed upon criteria (e.g., potential and severity) • Recommendations to address areas of concern / Mitigation and Contingency Plans • The Transition Readiness Assessment Report will be presented to and reviewed by DHS and other stakeholders (e.g., ACF, ETS) as identified by DHS. The Vendor is responsible for ensuring the format and content areas are appropriately addressed, as previously agreed upon with DHS. The Vendor is also responsible for updating the Transition Readiness Assessment Report to address misrepresented or inaccurate information and redistributing the updated version accordingly...
