Specifications include, but are not limited to: Contractor will assist with the implementation of the HSFCA’s ʻāina based education program at HiSAM – Capitol Modern, Program by working incollaboration with the HSFCA Museum Education Coordinator to: • Conceptualize program theme and strategies. • Monitor program quality and make changes to strengthen and improve the program. • Ensure that all scheduling for the education program including museum activities is within the HSFCA calendar. • Develop informational, promotional, educational, and evaluation materials for the program. • Develop educational materials for museum visits. • Schedule, plan and implement profession development, planning, and reflection sessions for the teaching cohort (ʻāina based educator, teaching artist, and classroom teacher), participants and program staff. • Design an art museum, ʻāina based, education outreach program content that supports Common Core StateStandards, HCPS III Fine Arts Standards. • Prepare materials for annual application launch and selection panel process; receive and summarize application materials and assist in panel facilitation. • Prepare draft budget for upcoming year. • Provide occasional on-site museum visit support (up to 10 mornings per school year) • Maintain clear and regular communication with HSFCA staff; attend meetings as arranged or required. Contractor will work independently, with regularly scheduled reports to/meetings with HSFCA staff, to: • Liaison/coordinate with schools ° Liaison/coordinate with granted schools, teaching cohort to schedule field trips, museum visits, and classroom visits; coordinate for substitutes/change of dates as needed. ° Create email groups of principals and school contacts. ° Prepare mail-outs to participating schools as needed. ° Conduct pre-visit orientation meetings with principals and participating teachers of granted schools (at the school). ° Contract and make payments/purchase. ° Collect from each ʻāina based educator and teaching artist, and keep on file, a Form W-9 ° Contract with ʻāina based educators and teaching artists for services. ° Collect invoices and process all payments. ° Issue checks for each teaching artist and museum guide in timely fashion; issue 1099-misc. to each on a yearly basis; maintain confidentiality of personal information. ° Inventory and purchase supplies • Provide program oversight/evaluation/documentation. ° Prepare orientation materials for staff and program participants. ° Document program (to include application pdfs, updated program data, projected and actual costs, photo/video presentations, deliverables from schools, lesson plans, work samples); Prepare and submit final report to HSFCA. ° Conduct program evaluation ° Monitor that program activities and requirements are being completed; collect and file deliverables from program staff and participants. ° Oversee and document the professional development sessions for teachers of granted schools. ° Receive and process new applications and format/produce materials for selection panel; arrange for hospitality (refreshments, lunch as needed, reimbursement for parking/taxi) ° Tabulate panelists’ rankings and create spreadsheet with school rankings. ° Provide occasional on-site museum visit support (up to 10 mornings per school year)
