Specifications include, but are not limited to: he North Dakota University System, Core Technology Services, is requesting information for out of the box software to manage account receivables (AR). All other accounting functions are done through our PeopleSoft ERP system. CTS sends approximately 1000 invoices annually to universities, state entities and libraries within the university system for services rendered. Invoices are sent via email and payments are received either by check or ACH, no online payment is accepted. CTS is currently using QuickBooks for its accounts receivable. QuickBooks includes an extensive accounting suite with features and functionality we don’t use or need and lacks some features we do need. CTS needs a product that allows for multiple invoice templates as we provide services as two different entities. Our Core Technology Services provides Information Technology services and support to our 11 higher education institutions and our Online Dakota Information Network provides service and support to our academic, public, school, and special libraries. The product must also support segregation of duties and allow for role assignment. We are required as a state entity to separate accounting duties. The person creating the invoice cannot receive and process the payments of the invoice. Our current product does not fulfill this requirement.
