Specifications include, but are not limited to: A. Coordination The Consultant will meet with the Board or their designed working group and members of the Planning Department prior to the initiation of work to discuss proposed methods, schedule, and approach of the project. The Consultant will meet regularly with staff and the Board to share progress and receive input on work to date. Communication, working with the Board or their working group, and public outreach are critical steps to the development of this Ordinance and a strong expectation of the Consultant. Upon completion of the draft Ordinance, the Consultant will make a presentation to the Board for discussion. The Consultant will respond to official comments, making appropriate amendments, within 30 days of the meeting in order to be heard at subsequent meetings appropriately. This may take place over several Planning Board workshop meetings as the Ordinance is finalized. B. Data Collection The Consultant will review the existing Conservation Subdivision Ordinance and historically proposed or approved developments under those regulations. The review must consider similar ordinance in surrounding communities or other comparable towns and cities. Data collection must also include regional housing trends and affordable housing needs specific to Rochester. The Consultant will also review data and maps created for our Natural Resource Master Plan, which is currently in development. Natural resource mapping and affordable housing needs will be used to influence the requirements of the Conservation Subdivision Ordinance. This ordinance will also be compared with Rochester’s existing Master Plan and applicable chapters. The Consultant will work with City staff to gather existing GIS resources and historical subdivision data. i. Public Outreach, to include: 1. The development of a web-based resource to act as a document library and track progress of the Ordinance rewrite. 2. A minimum of one public outreach meeting/charrette to define a Conservation Subdivision, show development trends, share possible solutions, and garner input regarding policy priorities. 3. Reaching to the Rochester Development community to identify what works or doesn’t work in practice.
