Specifications include, but are not limited to: Each student in preschool through the 12th grade will be photographed, with pictures taken during the months of September, October and November and delivery of student packages to each school by November 30th. All pictures are to be in color unless otherwise specified. The School District will provide the photographer with an excel file listing each student’s name, student Identifier number (LASID), home address, school name, grade, homeroom teacher and/or team name, homeroom number, and other information as requested. This information will be kept confidential by the vendor and not shared with anyone else for any reason. The photographer shall provide the following: 1. Individual student and staff pictures shall be taken at no charge. The vendor agrees to schedule photography sessions at each school during the school day. 2. The vendor will schedule at least one re-take session per school during the school day. These re-take sessions will be at no charge. 3. A basic package and other packages as outlined in the attached “Price Quote Form.” 4. A .jpg file on a flash drive for all student and staff pictures marked with the student identifier number (LASID) and staff ID number to include original picture date and retake date if applicable; these files shall be provided to the School District’s Information Technology Department by school. a. Please note the LASID and staff ID number are always 9 digits so it is essential to ensure that the preceding zeroes in any LASID or ID number are not missing. Our Student Information Database requires imports of student pictures by LASID only and imports of staff by ID number only. 5. In addition, the picture vendor shall share the pictures through a service that can be downloaded. The pictures should be the following sizes: 172 width by 212 height.
